USNS SUPPLY Telephone System

Amendment / Modification

This amendment modifies the solicitation by adding FAR Clause 52.222-90, "Addressing DEI Discrimination by Federal Contractors" (Deviation 2026-00038), effective April 2026. Additionally, FAR Clause 52.244-6, "Subcontracts for Commercial Products and Commercial Services" (Deviation 2026-00038), has been modified, with its effective date changed from February 2026 to April 2026.

• FAR Clause 52.222-90 (Added)
• FAR Clause 52.244-6 (Modified)

This amendment does not appear to directly impact proposal submission deadlines or evaluation factors, but bidders should review the added and modified clauses for any potential implications on their proposals, particularly concerning DEI and subcontracting requirements for commercial items.

Solicitation / RFP / RFQ

This solicitation is for the procurement of an AVAYA Phone Network for USNS SUPPLY. The acquisition is unrestricted.

• The primary deliverable is an AVAYA Phone System, identified by Vendor Part Number: SB-010453-PL-3P.

• The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent for the item.

• Pricing Arrangement: Firm Fixed Price.

• Delivery is FOB Destination, Norfolk, VA.

• Delivery is required on or before May 30, 2026.

• Offerors must submit quotes electronically via email to the contracting officer and contract specialist.

• Quotes must be in Adobe or Microsoft Office format.

• Evaluation factors include Technical and Price.

  • Technical: Quotes must meet all solicitation requirements, including part numbers and delivery dates.
  • Price: Quoted pricing will be evaluated for reasonableness.

• The government may negotiate with offerors.

• The government may issue the purchase order to AVAYA FEDERAL SOLUTIONS as the sole source vendor if they provide a technically acceptable quote at a fair and reasonable price.

• Vendor's standard commercial terms and conditions may be considered a material defect and lead to rejection.

• This acquisition is unrestricted.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-5 by reference.

• DFARS clauses are also incorporated by reference, including those related to Wide Area Workflow (WAWF) payment instructions, item unique identification, and packaging and marking.

• Specific instructions for WAWF submission are provided, including required DoDAACs and document routing.

• Delivery notification requires 48-hour advance notice to MSC_N48_Transportation_Team@us.navy.mil.

• Critical Safety Items: The Avaya Telephone System is identified as a critical safety item and is subject to heightened quality assurance surveillance.

Other / Unclassified

This document is a "Memorandum for the Record" dated April 21, 2026, detailing the "Use of Other Than Full and Open Competition" for an acquisition under the Simplified Acquisition Threshold. It documents the determination that only one source is reasonably available for the procurement.

This document explains the justification for a sole-source procurement. It specifies the product being procured as an "AVAYA FEDERAL SERVICE TELEPHONE ASSEMBLY" intended for use as a "TELEPHONE SYSTEM." The required delivery date is May 4, 2026. The basis for sole-source justification is "RESTRICTIVE RIGHTS" because AVAYA FEDERAL SOLUTIONS is the sole manufacturer of the AVAYA PHONE NETWORK SB010453, with no outside vendors having resale or distribution rights. Additionally, "STANDARDIZATION" and "COMPATIBILITY" are cited, referencing the AVAYA PHONE NETWORK SB010453 to maintain fleet configuration baseline and ensure compatibility with existing equipment on vessels like T-AKE / ARCTIC. This information is relevant to potential bidders as it indicates the opportunity is likely to be awarded on a sole-source basis to Avaya Federal Solutions or its authorized representatives, limiting competitive bidding.