USNS WASHINGTON CHAMBERS - Impeller Parts

Solicitation / RFP / RFQ

This solicitation (N3220526Q7056) is for the procurement of impeller parts for the USNS Washington Chambers. The acquisition is a small business set-aside with NAICS code 333413 and a size standard of 500.

• The solicitation lists specific parts including impellers, shafts, nuts, keys, gaskets, and pins.

• DFARS 252.211-7003, Item Identification and Valuation, is applicable, requiring contractors to provide DoD unique identification or a DoD recognized unique identification equivalent.

• Packaging and marking must comply with DODMANUAL 4140.01, VOLUME 9, and MIL-STD-2073-1(series) or ASTM D3951(series). Markings must include "MARK FOR: USNS WASHINGTON CHAMBERS (T-AKE 11)".

• Shipments must be packed, crated, and prepared for shipment according to specified standards.

• Shipments for multiple vessels must be delivered in separate boxes/crates/containers.

• 48-hour advance notification is required for deliveries to San Diego, CA, to MSCPAC_BATS@us.navy.mil.

• The contract type is not explicitly stated, but pricing arrangements are listed as Firm Fixed Price for all items.

• Delivery is due on or before March 31, 2026.

• Quotes must be submitted via email to the contracting officer and contract specialist listed in block 9 of the SF1449.

• Quotes must be in Adobe or Microsoft Office format.

• Vendors must provide a price quote identifying the requested item(s), unit price, and extended price.

• Quotes must identify the total firm fixed price, any discount terms, and estimated time of delivery.

• For parts procurement, quotes must include a description and part number for each item to allow verification against the requirements schedule.

• Quotes must identify the principal place of performance and country of product origin.

• Vendors must state that all technical requirements, including delivery dates and part numbers, can be met.

• Quotes must not contain the vendor's standard commercial terms and conditions, as this may result in rejection.

• Evaluation will be based on the lowest priced technically acceptable quoter.

• Pricing will be evaluated for reasonableness.

• This acquisition is a small business set-aside.

• The solicitation issue date is February 17, 2026.

• The offer due date is March 3, 2026, at 10:00 AM.

• Inspection and acceptance will be conducted IAW FAR 52.212-4(a) at destination.

• Invoicing will be processed through the Wide Area Workflow (WAWF) system.

• The NAICS code is 333413 with a size standard of 500.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ N3220526Q7056) from Military Sealift Command for commercial products. The government is procuring specific "BUFFALO PUMPS" parts. This document serves as the sole solicitation, and no separate written solicitation will be issued. Award will be made to the lowest-priced technically acceptable quoter.

• Items: Procurement of various "BUFFALO PUMPS" parts including impellers, shafts, nuts, keys, and gaskets (CLINs 0001-0008) with specified part numbers and quantities.

• Pricing: Quotes must include Section 232 tariffs, wood packaging, DOD unique identification, and shipping costs within the item prices.

• Technical: Quoted parts must meet all solicitation requirements, including specified part numbers and delivery dates.

• Packaging & Marking: Material must be packed and marked in accordance with DODMANUAL 4140.01, MIL-STD 2073-1, ASTM D3951, ISPM Publication No. 15, and MIL-STD 129R.

• Contract Type: One firm-fixed price purchase order.

• Period of Performance: Delivery is required by 31 MARCH 2026.

• Delivery: FOB Destination, 31 MARCH 2026, at N40443 MSC SSU BATS San Diego, CA. Deliveries require 48-hour advance notification.

• Invoicing: Detailed instructions for invoicing via Wide Area Workflow (WAWF) are provided.

• Submission Deadline: 10:00 AM EST on 3 MARCH 2026.

• Submission Method: E-mail quotes to DARIUS.SWIFT.CIV@US.NAVY.MIL in Adobe or Microsoft Office format.

• Quote Content: Must include price quote (itemized, unit price with shipping, extended price), total firm fixed price, discount terms, estimated delivery time, technical submission (description, part number, title for each item), and principal place of performance/country of origin.

• Evaluation: Quotes will be evaluated based on technical capability to meet requirements and price. Award will be made to the lowest-priced technically acceptable quoter.

• Negotiation: The Government may negotiate and seek quote revisions.

• Non-Responsive: Quotes containing vendor's standard commercial terms or failing to address required submission items may be rejected.

• NAICS: 333413 – Fans, Industrial and Commercial - Type, Manufacturing.

• PSC/FSC: 4140 - Fans, Air Circulators, and Blower Equipment.

• Set-Aside: This procurement is not set-aside for small businesses.

• This solicitation incorporates FAR Subpart 12.6, FAR 52.212-1 (with addendum), FAR 52.212-3(Dev) (with Alternate I), FAR 52.212-4, and FAR 52.212-5.

• Points of Contact: Darius Swift (Primary) and James Parker (Secondary) are listed for inquiries.

Attachment

This document lists and provides the full text for various standard clauses and provisions incorporated into the solicitation or resulting contract. It serves to inform potential bidders of specific contractual requirements and obligations.

• Clauses Incorporated by Reference: A comprehensive list of FAR and DFARS clauses, including their titles and effective dates, that are part of the solicitation/contract.

• DFARS 252.204-7017 (Prohibition on Covered Defense Telecommunications Equipment or Services-Representation): Requires offerors to represent whether they will provide covered defense telecommunications equipment or services and, if so, to provide detailed disclosures regarding such equipment/services and their proposed use.

• DFARS 252.209-7010 (Critical Safety Items): Identifies "buffalo pump - Impeller fan" as a critical safety item, which will be subject to heightened, risk-based quality assurance surveillance.

• DFARS 252.225-7000 (Buy American--Balance of Payments Program Certificate): Outlines evaluation procedures for offers and requires offerors to certify the country of origin for end products, including whether they are domestic, qualifying country, or other foreign end products, and their domestic content percentage.

• DFARS 252.232-7006 (Wide Area WorkFlow Payment Instructions): Provides detailed instructions for electronic submission of payment requests and receiving reports via the Wide Area WorkFlow (WAWF) system. It specifies required document types (e.g., cost voucher, Invoice 2in1 for services) and provides specific DoDAACs for routing (Pay Official N50082, Issue By N32205, Admin N32205, Inspect By N62387, Service Approver N62387, Service Acceptor N62387, LPO N62387).

• Bidders must thoroughly review these clauses to ensure their proposals and future performance comply with all specified requirements, particularly regarding prohibited telecommunications equipment, critical safety item handling, Buy American Act provisions, and electronic invoicing procedures.

• Non-compliance with representation requirements (e.g., 252.204-7017, 252.225-7000) could impact proposal evaluation or contract eligibility.

• Understanding the WAWF instructions (252.232-7006) is essential for proper post-award payment processing and avoiding delays.

Other / Unclassified (Justification for Other Than Full and Open Competition)

This memorandum justifies the use of other than full and open competition for an acquisition under the simplified acquisition threshold. The document states that only one source will be solicited for the requirement of "Pumps repair" for AIR & LIQUID SYSTEMS CORPORATION / Buffalo pumps. The justification cites "Only one responsible source" due to proprietary rights held by AIR & LIQUID SYSTEMS CORPORATION / Buffalo pumps for the material's drawings. Further reasons include the item being "CRITICAL SHIP EQUIPMENT" (NA2006-PMPEND Buffalo Pumps) and a "STANDARDIZATION / BRAND NAME" requirement, as these are form, fit, and function replacement parts for existing equipment on the USNS Washington Chambers. The required delivery date is March 31, 2026.

This document informs potential bidders that the government intends to procure "Pumps repair" services for specific AIR & LIQUID SYSTEMS CORPORATION / Buffalo pumps on a sole-source basis. The justification provided (proprietary rights, critical ship equipment, and standardization) indicates that competition is restricted to a single source. Bidders should understand that this specific requirement is not open for competitive bids unless they can demonstrate they are the authorized source or possess the necessary proprietary rights for the specified parts and services. This document explains why this particular acquisition will not be competitively solicited.