USP Canaan FY26 3rd QTR Milk/Dairy

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services, specifically a quarterly requirement for various milk and dairy products for the U.S. Penitentiary Canaan. Offers are being requested via a Request for Quotation (RFQ), and no separate written solicitation will be issued. The acquisition is set-aside for small business concerns.

• Milk: 24,000 ½ pint containers of skim milk (estimated 312,000 total for the quarter).

• Cottage Cheese: 5 containers (5 lbs each) of cottage cheese (estimated 65 total for the quarter).

• Sour Cream: 5 containers (5 lbs each) of sour cream (estimated 65 total for the quarter).

• All items are to be delivered freight on board (FOB).

• Contract Type: Awards will be made via Firm-Fixed Price (FFP) Purchase Order for awards over $15,000, or FFP Government Purchase Card transaction for awards under $15,000.

• Period of Performance: Delivery schedule is from April 1, 2026, through June 30, 2026.

• Delivery Hours: 6:30 AM - 1:00 PM on scheduled delivery dates.

• Submission Deadline: Quotes must be returned no later than 4:00 p.m. Eastern Standard Time on February 27, 2026.

• Submission Method: Quotes must be submitted via email to Joseph Kozuch (jkozuch@bop.gov) and Christopher Ficken (cficken@bop.gov). No fax, hand-delivered, or mail-in quotes will be accepted.

• Quote Validity: Quotes must be good for 30 calendar days after the solicitation close date.

• Evaluation Criteria: Awards will be made to the responsible Quoter whose quote conforms to requirements and provides the best value, considering:

  1. Price (fair and reasonable).
  2. Past Performance (Go/No-Go basis), focusing on Timeliness of Deliveries and Order Accuracy and Completeness.

• This acquisition is set-aside for small business concerns.

• NAICS Code: 311511

• Small Business Size Standard: 1150 employees.

• Offerors must be registered in the System for Award Management (SAM) database prior to award.

• All applicable FAR provisions and clauses are incorporated by reference. Full text can be accessed at www.acquisition.gov.

• All future information, including amendments and awards, will be posted on www.sam.gov. Interested parties are responsible for monitoring this site.

• Contact individuals for information: Joseph Kozuch and Christopher Ficken.

Form / Attachment / Pricing Sheet

This document consists of two parts: a Contractor Information Sheet and a Dairy Quote Sheet. The Contractor Information Sheet collects essential details about the vendor, and the Dairy Quote Sheet outlines specific dairy product requirements for USP Canaan and requests pricing information.

Contractor Information Sheet:

• Name of Contractor
• Name of Company
• Address
• Email Address
• Phone Number
• Unique Entity ID
• SAM Certified Small Business status for NAICS 311511 (Yes/No)
• Acknowledgment of SAM registration requirement prior to award and through final payment.
• Vendor's Signature and Date

Dairy Quote Sheet:

• Item 1: Pasteurized, Nonfat, Skim, or Fat-Free Milk (No Flavor) in 1½ pint containers. Estimated quarterly delivery: 312,000 units. Requires quote price per 1½ pint.
• Item 2: Pasteurized Sour Cream, Reduced Fat Sour Cream, Low-fat or nonfat sour cream (No Flavor) in 5-pound containers. Estimated quarterly delivery: 65 containers. Requires quote price per container and specification of type and package size.
• Item 3: Cottage Cheese (Low Fat, Fat-Free, or No Salt Added) in 5-pound containers. Estimated quarterly delivery: 65 containers. Requires quote price per container and specification of type and package size.

This document is crucial for vendors interested in supplying dairy products to USP Canaan. Bidders must complete both the Contractor Information Sheet and the Dairy Quote Sheet, providing their company details, SAM status, and pricing for the specified dairy items. The submission instructions indicate that both sheets should be emailed to specific contacts at the Federal Bureau of Prisons. The Dairy Quote Sheet details the specific products, estimated quantities, and packaging required, directly impacting proposal preparation.