USP LEE Replace Cooling Towers

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for the replacement of two institutional cooling towers at USP Lee County, a high-security penitentiary housing approximately 1536 inmates and a low-security satellite prison camp with approximately 130 inmates.

• The contractor will provide all necessary labor, parts, delivery, removal, disposal, installation, startup, and training for the complete replacement of the two existing institutional cooling towers.

• The new cooling towers must comply with approved specifications, including technical requirements.

• Removal, disposal, replacement, and installation of the access ladder, handrails, and platform are also the contractor's responsibility.

• All work must comply with Federal, State, and Local building codes and regulations, electrical standards for emergency and standby power, and manufacturer's warranty requirements.

• The contractor will work with the manufacturer's representative for installation inspection to ensure compliance with manufacturer's instructions and specifications.

• Manufacturer's representative will advise on any recommended corrective actions in writing.

• Additional inspections, if required, will be at the contractor's expense.

• Cooling tower startup includes verification of mechanical equipment, water flow, operating water levels, fan rotation, and temperature settings. A written startup report is required.

• Instruction on tower operation and maintenance procedures will be provided by the manufacturer's representative to the Owner.

• The contractor must ensure the work area is left clean, neat, and orderly at the end of each workday and upon project completion, including proper disposal of all construction debris.

• Work hours are Monday - Friday, 7:30 AM – 3:00 PM, excluding weekends and federal holidays. Alternate work hours require written request to the COR.

• Site access is available during normal working hours, except during emergencies.

• The contractor must provide proof of licenses, insurances, and bonds before work commencement.

• Contractors must have a minimum of three years of documented experience on similar projects.

• All installers/technicians must be manufacturer-qualified and certified, with written certification submitted to the COR seven days before the project starts.

• Compliance with seismic zone requirements, environmental regulations, Life Safety, NFPA, ADA-ABA, and all applicable codes is mandatory.

• Materials and services must be consistent with current industry standards and recognized by Underwriters Laboratories (UL).

• The contractor is responsible for obtaining all necessary permits.

• Handling of hazardous materials must comply with relevant federal and state regulations.

• The contractor assumes full responsibility and liability for personnel health and safety.

• A Pre-Construction Meeting and monthly Progress Meetings are required.

• Submittals include recommended equipment, security clearance paperwork, and Safety Data Sheets (SDS).

• Deviations from the SOW require a Change Order Request.

• The contractor is responsible for repairing any Government property damaged.

• All materials/equipment must be processed and coordinated with the COR for temporary storage.

• Deliveries must be unloaded by the contractor; BOP staff will not receive or sign for deliveries.

• The institution's entry/driveway cannot be used for loading, unloading, or storage.

• Contractors must plan for security considerations (check-in, delays, lockdowns).

• Materials and tools must be stored in a designated, secure, lockable area, mutually agreed upon by the COR and contractor.

• Tools will be inventoried upon entering and exiting the institution daily.

• Extension cords must be in good condition and secured in a locked gang box.

• Government-furnished property includes basic utility services (electric, water, restroom facilities).

• Strict security requirements apply, including no contact with inmates, compliance with HSPD-12, background checks, and prohibition of cell phones, cameras, or pagers.

• Contractors and employees must wear required Personal Protective Equipment (PPE).

• Fall protection procedures must be followed.

• The contractor must submit written certification of work completion and provide ten days' notice for final inspection.

• Closeout submittals and contract requirements must be completed, including GSA Form 1142 and as-built drawings.

• The contractor shall submit a final application for payment after acceptance of work.

• Warranty guidelines are detailed in the technical requirements.

Form / Attachment / Pricing Sheet

This document is Standard Form 24 (Rev. 10/2023), a Bid Bond. It is used when a bid guarantee is required for a government contract opportunity. The bond ensures that the Principal (the bidder) and their Surety(ies) are bound to the United States Government.

• Principal: Information about the bidder, including legal name, business address, type of organization, and state of incorporation.
• Surety(ies): Information about the surety or sureties providing the bond, including name, business address, state of incorporation, and liability limit.
• Penal Sum of Bond: Specifies the amount of the bond, either as a percentage of the bid price or a specific dollar amount.
• Bid Identification: Includes Bid Date and Invitation Number.
• Obligation: Outlines the conditions under which the bond is void, typically if the Principal executes further contractual documents and provides required bonds after bid acceptance, or pays the Government for procurement costs exceeding the bid amount.
• Signatures: Spaces for the Principal and Surety(ies) to sign and affix seals.

Bidders are required to complete and submit this form if a bid bond is specified in the solicitation. It demonstrates financial commitment and assures the government that the bidder will enter into a contract if awarded. Failure to provide a proper bid bond may result in disqualification. The form requires specific details about the bidder and their surety, and the penal sum must meet the requirements outlined in the solicitation.

Form / Attachment / Pricing Sheet

This document is the "Criminal History Check" form, also known as the "Authorization for Release of Information." It is required by the Federal Bureau of Prisons (BOP) to obtain information on an individual's criminal history background. This check is a prerequisite for entry or service at any BOP facility and for volunteer or contract status.

The form requests the following personal information:

• Name (Last, First, Middle)
• Address
• Home Telephone Number
• Aliases/Nickname
• Citizenship
• Social Security Number
• Date of Birth
• Sex, Race, Height, Weight
• Color of Eyes, Color of Hair
• Place of Birth

It also requires the applicant's signature and date, attesting to the truthfulness and correctness of the provided information.

Bidders must complete this form accurately. Failure to provide all necessary information may result in denial of entry into a BOP facility or denial of volunteer/contract status. A Spanish-language template is provided for assistance, but it is for instructional purposes only and should not be filled out.

This form is critical for any individual who will be performing contractual services for the Federal Government under this opportunity, especially if it involves entering a BOP facility or requires a security clearance or access. Bidders must ensure their personnel complete this form as required to be considered for the opportunity.

Form / Attachment / Pricing Sheet

These documents are architectural and mechanical drawings for the USP-Central Utility Plant at the U.S. Penitentiary and Federal Prison Camp in Lee County, Virginia. They provide detailed plans for the mechanical rooms, including equipment layouts, piping, ductwork, and associated systems.

• Sheet M401: Floor Plan, Mechanical Room Plan (Lower), and Mechanical Room Plan (Upper), detailing equipment and distribution within various rooms (Chiller Room, Boiler Room, Operator/Clerk, etc.).
• Sheet M402: Enlarged Chiller and Boiler Room Plans, showing detailed layouts of chillers, boilers, air separators, expansion tanks, chemical feed tanks, and associated piping.
• Notes: Specific instructions and references to other drawing sheets for legends, general notes, louver details, valve locations, electrical heat tracing, and structural supports.

These drawings are critical for bidders to understand the physical layout, equipment specifications, and installation requirements for the mechanical systems. They inform the scope of work, material needs, and potential site challenges related to the utility plant infrastructure. Bidders must review these plans to accurately estimate costs and develop their proposals.

Solicitation / RFP / RFQ

This document provides instructions for offerors responding to an acquisition evaluated under FAR 15.101-2 Lowest price technically acceptable source selection process. The government is procuring services as detailed in the Statement of Work.

Offerors must submit three items:

1. SF1442 (solicitation) with specified blocks (17a, 20, 30a, 30b, and Page 6) completed.
2. SF24 Bid Bond (can be emailed, seal must be visible in scanned document).
3. A summary of the technical process for completing the work, in accordance with the Statement of Work.

Not specified in this document.

• Submission Deadline: 2 April 2026 @ 04:00 pm.
• Submission Method: Documents to be submitted to rcalandra@bop.gov.
• Evaluation: Lowest price technically acceptable.
• Offer Separation: All three items must be clearly separated; missing items will result in an unresponsive offer.

Not specified in this document.

• Pre-bid Site Visit: 18 March 2026 @ 10:00, Meeting area Front Lobby.
• Site Visit Location: Federal Bureau of Prisons, U.S. Penitentiary Lee, Lee County Industrial Park, Hickory Flats Road, Pennington Gap, VA 24277.
• Site Visit Contact: For further information, email lee-facilities-s@bop.gov.
• Site Visit Requirements: No NCIC clearances needed; multiple representatives are permitted.
• Questions Contact: Ronald Calandra at 843-3287-9424 or rcalandra@bop.gov.

Solicitation / RFP / RFQ

This solicitation is for the "Replace Cooling Towers at USP Lee" project located in Pennington Gap, VA. The contractor will be responsible for providing all materials, labor, and equipment necessary to complete this project.

• Replacement of cooling towers at USP Lee.

• Work must be performed in accordance with attached Specifications, Statement of Work (SOW), and Drawings.

• The magnitude of this project is estimated to be between $250,000.00 and $500,000.00.

• Performance period: The contractor shall begin performance within 10 calendar days of notice to proceed and complete the work within 161 calendar days.

• Contract type is not explicitly stated but implied to be construction.

• Offers are due by April 2, 2026, at 4:00 PM US/Eastern time.

• A site visit is scheduled for March 18, 2026, at 10:00 AM at FCI Lee - Front Lobby.

• Bid Guarantee: A bid bond of 20% of the bid price (up to $3,000,000) is required for bids over $150,000. Bids of $150,000 or less do not require a bid bond.

• Performance and Payment Bonds: Required within 10 days after award, each for 100% of the contract price (if contract is over $150,000).

• Offers must be accepted within 90 calendar days after the offer due date.

• The document does not explicitly state a set-aside, but includes provisions related to small business concerns and limitations on subcontracting.

• The solicitation includes numerous FAR clauses and local provisions related to construction contracts, insurance, submittals, payment, safety, and contract administration.

• Attachments include the SOW, Wage Determination, Bid Bond form, Criminal History Check Form, and Drawings.

Form / Attachment / Pricing Sheet

This document is a "General Decision" which provides prevailing wage rates and fringe benefits for various construction crafts in specific counties of Virginia. It is intended to inform bidders about the minimum wage requirements for laborers and mechanics employed on federal or federally funded construction projects.

• General Decision Number: VA20260009 (Superseded VA20250009)
• State: Virginia
• Construction Type: Building
• Counties Covered: Bland, Buchanan, Carroll, Dickenson, Grayson, Henry, Lee, Patrick, Russell, Tazewell, and Wythe Counties, including the independent cities of Galax and Martinsville.
• Project Type: Building Construction Projects (excluding single-family homes or apartments up to and including 4 stories).
• Specific Wage Rates: Lists rates for various trades including Asbestos Worker/Heat & Frost Insulator, Electrician, Power Equipment Operator (Bulldozer), Carpenter, Glazier, Laborer, Operator (Backhoe/Excavator/Trackhoe), Pipefitter, Plumber, Roofer, Sheet Metal Worker (HVAC Duct Installation Only), and Truck Driver (Dump Truck).
• Fringe Benefits: Details applicable fringe benefits for each trade, including paid holidays.
• Executive Order 13706 (Paid Sick Leave): Applies to contracts awarded on or after January 1, 2017, requiring contractors to provide paid sick leave.
• Executive Order 13658 (Minimum Wage): Applies to contracts awarded between January 1, 2015, and January 29, 2022 (and not renewed/extended after January 30, 2022), establishing a minimum wage rate.

Bidders must review these wage determinations to accurately estimate labor costs for their proposals. Failure to comply with these prevailing wage requirements can lead to contract violations. The document specifies the geographic area and types of construction projects to which these rates apply, ensuring that bidders understand the applicable labor standards for the opportunity.