USS HERSHEL WOODY WILLIAMS MDE COUPLING

Other / Unclassified

This document is a memorandum detailing the justification for using other than full and open competition for an acquisition under the simplified acquisition threshold. It specifies the item or service required, the intended source, and the reasons for limiting competition.

This memorandum is relevant to potential bidders as it explains why only one source, Regal Rexnord (CENTA BRAND NAME), is being solicited for the procurement of a specific coupling (CX-286-GFS1-250-60-1240). The justification is based on restrictive rights related to proprietary data (drawings), standardization/brand name requirements per MSC's initiative, and the item being direct replacement parts/components that must be compatible in form, fit, and function with existing equipment. The intended use is for a 10-year replacement item for main diesel engines on specific vessels (USS MIGUEL KEITH, USS JOHN L CANLEY, USS LEWIS B PULLER, USS ROBERT E SIMANEK). The required delivery date is June 1, 2026.

Solicitation / RFP / RFQ

This document provides an addendum to FAR Provision 52.212-1, "Instructions to Offerors—Commercial Products and Commercial Services," for simplified acquisitions. It clarifies submission requirements and evaluation factors for potential quoters.

Responsible sources must provide the following:

• Price quote including requested item(s), unit price (with shipping if applicable), and extended price.

• Total Firm Fixed Price.

• Any Discount Terms.

• Estimated time of delivery.

• Technical Submission Requirements:

  • For Parts/Supply buys: A description including part number and title for each item listed in the solicitation to verify match with requirements.
  • For Service buys: All pre-award submission/certification requirements as defined in the performance work statement.

• Principal place of performance and country of product origin.

• Submission: Email quotes to the contracting officer and contract specialist listed on block 9 of the SF1449. Quotes must be in Adobe or Microsoft Office format only.

• Evaluation: The Government will issue a purchase order to the responsible quoter whose quote is most advantageous, considering price and other factors. Quotes must not contain the vendor's standard commercial terms and conditions, as this may result in rejection.

  • Technical: Quoted parts must meet solicitation requirements (including delivery dates and terms). Quoted services must meet solicitation requirements (including terms). The quote must confirm all technical requirements, including delivery dates and part numbers, can be met.
  • Price: Quoted pricing will be evaluated for reasonableness.

• The Government may negotiate with and seek revisions from quoters after receipt of quotes.

• The term "offeror" or "offer" is understood to mean "quoter" or "quote," and "award" means the issuance of an order.

• A binding contract is consummated by the successful quoter's written acceptance of the purchase order.

• Any inconsistency between FAR 52.212-1 and this Addendum is resolved in favor of the Addendum.

Solicitation / RFP / RFQ

This document is a solicitation (N3220526Q7060) for the procurement of commercial products and services. The specific items being procured are "SUPPLY CENTAX-G SPARE PART KIT SIZE 286 TYPE" and "DIN EN 10204/3.2". The acquisition is set aside for Small Business.

• The solicitation requires the provision of "SUPPLY CENTAX-G SPARE PART KIT SIZE 286 TYPE" (4 Each) and "DIN EN 10204/3.2" (4 Each).

• DFARS 252.211-7003, "Item Identification and Valuation," is applicable to the "SUPPLY CENTAX-G SPARE PART KIT SIZE 286 TYPE" line item, requiring the contractor to provide DoD unique identification or a DoD recognized unique identification equivalent.

• The "DIN EN 10204/3.2" is also listed as a requirement.

• The contract type is not explicitly stated, but the document is a "SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES."

• The offer due date is February 17, 2026, at 10:00 AM.

• The solicitation number is N3220526Q7060.

• The issuing office is MSCHQ NORFOLK, 471 EAST C ST., NORFOLK, VA 23511, UNITED STATES.

• Contact for solicitation information is Colin Edick (colin.j.edick.civ@us.navy.mil, 5642261232).

• Payment will be made by electronic funds transfer via the Wide Area WorkFlow (WAWF) system.

• This acquisition is a set-aside for Small Business.

• The document incorporates FAR clauses by reference, including 52.212-1, 52.212-3, and 52.212-4.

• DFARS clauses are also incorporated by reference, including 252.232-7006 (Wide Area WorkFlow Payment Instructions) and 252.211-7003 (Item Unique Identification and Valuation).

• Delivery is specified as FOB Destination, with a delivery date of June 1, 2026, to MSC WAREHOUSE, 1968 GILBERT STREET, NAVAL BASE BLDG W143 DW 10, NORFOLK, VA 23511-2313.

• Packaging and marking instructions are provided, referencing MIL-STD-129R(series) and requiring markings for "USS HERSHEL WOODY WILLIAMS."