USS SAMPSON Underwater Hull Preservation

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 2," contains various clauses, definitions, and instructions relevant to a potential solicitation or contract. It serves as supplementary material to a primary solicitation document, providing detailed requirements and guidance for bidders and contractors.

• Definitions: Provides definitions for terms such as "Department," "Commander, Naval Sea Systems Command," and clarifies references to the Federal Acquisition Regulation (FAR) and Defense FAR Supplement (DFARS).
• Updating Specifications and Standards: Outlines the process for contractors to request updates to contract specifications or standards.
• Government Approval: Clarifies the role of Government approval and its impact on contractor obligations.
• Data Requirements: Specifies that data furnished must be prepared according to the Contract Data Requirements List (DD Form 1423).
• Identification Marking: Details requirements for marking parts, including electrical and electronic parts, and references relevant military standards (MIL-STD).
• Marking and Packing Lists: Provides instructions for marking shipments, containers, and palletized unit loads, and specifies requirements for packing lists and master packing lists.
• Prohibited Packing Materials: Lists materials that are prohibited for use in packing.
• Inspection and Acceptance: References the Contract Data Requirements List for inspection and acceptance of data, and details requirements for inspection and test records.
• Late Delivery Notification: Requires contractors to notify the Contracting Officer of any anticipated difficulties in meeting delivery schedules.
• Delivery of Data: Specifies that data must be delivered prepaid to designated destinations and times.
• Shipping Restrictions: Outlines restrictions for shipping to military air or water ports/terminals.
• Payment Instructions: Refers to DFARS PGI for payment office allocation methods.
• Invoicing Instructions: Provides supplemental instructions for invoicing, including cost segregation and Wide Area Workflow (WAWF) submittal requirements.
• Contract Administration: Lists Government contract administration points of contact and responsibilities, including the Procuring Contracting Officer (PCO) and Technical Point of Contact (TPOC).
• Hours of Operation and Holiday Schedule: Details the Government's policy on reduced operations during holidays and procedures for deliveries.
• Organizational Conflict of Interest (OCI): Includes detailed requirements for disclosing and managing potential organizational or personal conflicts of interest, both before and after contract award.
• Hazardous Material: Informs contractors about potential exposure to hazardous materials at Government facilities and suggests protective measures.
• Calibration System Requirements: Outlines requirements for calibration systems, including standards, accreditation, and documentation.
• Pricing Instructions: Provides guidance on pricing Contract Data Requirements List (CDRL) items.
• Evaluation Criteria: States that offers submitted on an F.O.B. basis other than specified will be rejected.

This attachment is crucial for bidders as it contains many of the detailed requirements, definitions, and administrative instructions that will govern the contract. Bidders must carefully review these clauses to understand their obligations regarding data submission, marking, packaging, invoicing, conflict of interest, hazardous materials, calibration, and delivery. Failure to comply with these requirements could impact proposal evaluation or contract performance.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) that offerors must have their customers complete to provide feedback on their past performance. This feedback is crucial for the government's evaluation of the offeror's ability to successfully perform the contract.

For Offerors (Parts I, II, III):

• Part I: Identify the past performance effort, provide offeror contact information, contract details, and information about the performing activity.
• Part II: Provide customer information, contract details (number, type, period of performance), scope of work summary, contract status, relevancy to hull preservation, and offeror's DUNS/CAGE codes.
• Part III: Offeror's self-assessment of schedule performance, technical performance (including CPARS if applicable), and significant subcontracting/teaming efforts. Offerors must explain the relevance of the data to hull preservation.

For Customers (Part IV):

• Part IV: Customer satisfaction assessment of the offeror's performance in areas such as Cost Control, Schedule, Technical Performance, Quality, Subcontract Management, Business Relations, Management of Key Personnel, and handling of conditional/provisional/late deliveries. Includes a recommendation scale.

• Offerors must complete Parts I, II, and III.

• Provide the partially completed questionnaire to identified customer points of contact.

• Customers must complete Part IV and email the entire questionnaire to Ms. Masada Younker (masada.d.younker.civ@us.navy.mil) and Mrs. Adrienne Larcom (Adrienne.j.larcom.civ@us.navy.mil) at Puget Sound Naval Shipyard and Intermediate Maintenance Facility Detachment Everett (PSNS & IMF Everett) Code 451.

• The subject line for submission must be: "Proposal Submission – N4523A26Q00501 USS SAMPSON (DDG 102) Underwater Hull Preservation".

• Offerors may submit up to five (5) questionnaires.

• Parts I, II, and III shall not exceed three pages.

• Mandatory Submission: The government will only evaluate a PPQ if all parts (I, II, III, and IV) are completed and submitted by the proposal due date.

• Evaluation Impact: Failure to submit the PPQ on time or completely may result in the inability of the government to evaluate past performance.

• Customer Feedback: This document directly influences the Past Performance evaluation factor of the proposal. Offerors should select customers who can provide positive feedback relevant to hull preservation.

Form / Attachment / Pricing Sheet

This document is a PDF portfolio that requires Adobe Acrobat X or Adobe Reader X, or later, for optimal viewing. It is labeled as 'Attachment 6 EXHIBIT B - CDRLs Signed.pdf'.

• The document is a PDF portfolio, indicating it may contain multiple linked files or interactive elements.
• It is specifically identified as 'EXHIBIT B - CDRLs Signed'. CDRLs typically refer to Contract Data Requirements Lists, which specify the data items a contractor must deliver to the government.

Bidders need to ensure they have the appropriate software (Adobe Acrobat X or later) to open and review this attachment. The content of Exhibit B, likely detailing Contract Data Requirements Lists, is crucial for understanding the reporting and data submission obligations under the contract. Bidders should pay close attention to the specific CDRLs listed to assess their capability to meet these requirements.

Other / Unclassified

This document is a placeholder page indicating that the PDF viewer may not be able to display the document's content. It suggests upgrading to the latest version of Adobe Reader or visiting a provided link for assistance.

This document does not contain substantive information relevant to bidders. It is an administrative message related to PDF viewing capabilities and does not provide details about the opportunity, requirements, or submission instructions.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services for USS SAMPSON (DDG 102) Hull Preservation. It serves as the only solicitation, and a separate written solicitation will not be issued. The acquisition is not set aside for small business concerns.

• Firm-fixed-price (FFP) purchase order for paint coating and related products.

• Provision of OEM Technical Representative for on-site support for the Underwater Hull Antifouling Coating System.

• Contractor to provide DoD unique identification or a DoD recognized unique identification equivalent for items.

• Submission of satisfactory past performance records, Exhibit A, and required technical documentation as stated in the Performance Work Statement.

• Contract type: Firm-Fixed-Price (FFP) purchase order.

• Period of Performance: Not explicitly stated, but proposals must be valid for at least 90 calendar days from the proposal due date.

• Estimated Value: Not stated.

• Proposal Due Date: 12:00 PM PST, 22 June 2026.

• Submission Method: Electronically via the Procurement Integrated Enterprise Environment (PIEE) application.

• Evaluation Factors: Technical evaluation, price, and past performance.

• Proposal Validity: At least 90 calendar days from the proposal due date.

• Not set aside for small business concerns.

• NAICS Code: 325510 - Paint and Coating Manufacturing.

• PSC Code: 8010 – Paints, Dopes, Varnishes, and Related Products.

• All proposals must not contain CLASSIFIED INFORMATION.

• Proposals must be submitted in an acceptable file type, clearly marked as associated with Price, Technical, or Past Performance.

• All uploaded files must be scanned for viruses and be in a compatible format (Microsoft Office Suite or Adobe Acrobat).

• Spreadsheets must be in Microsoft Excel format with traceable mathematical equations.

• No fields or documents shall be password protected.

• Contact Points: Masada Younker (Contract Specialist) and Adrienne Larcom (Contracting Officer).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing preservation products and technical services for U.S. Navy ships, primarily for painting and preservation work during ship availabilities. The goal is to ensure ships are maintained with appropriate coatings and preservation products.

• Preservation Products: The Contractor shall provide U.S.-manufactured preservation products that comply with all U.S. federal, state, and local regulations, including volatile organic compound (VOC) limits. Products must be compatible with existing coatings and suitable for marine applications.

• Technical Services: Services include providing Field Service Technical Representatives (FSTRs) to support painting and preservation work, monitor application efforts, advise on work specifications, and document progress.

• Specific Tasks: This includes providing coatings, managing handling and transportation of products, packaging and marking, and handling of nonconforming products.

• Shelf Life: All delivered products must have a minimum of 50% of their shelf life remaining at the time of delivery.

• Quality Control: A Quality Control Plan is required to maintain quality standards for all products and services.

• Reporting: Regular reporting is required, including weekly outstanding item reports, daily paint progress reports, hull condition reports, and final availability reports.

• Surface Preparation: Reference to industry standards such as SSPC-SP 10/NACE 2 for surface preparation.

• The contract supports ship availabilities, which are periods when vessels require industrial support for painting and preservation work, predominantly at shipyards.

• Specific availability locations mentioned include Seattle, WA, and Everett, WA.

• Deliveries are to San Diego, CA.

• Key Personnel: Field Service Technical Representatives must meet specific experience and certification requirements (e.g., NACE Level III or SSPC PCI Level 3).

• Product Prohibitions: Specific product types are prohibited, including those with high lead levels, zinc chromate, coal tar epoxy, or tributyltin.

• Substitutions: Product substitutions require advance notice and Government approval, and are not permitted for the first 180 days after contract award.

• Technology Improvements: Contractors are encouraged to propose technology improvements.

• Packaging: Products must be packaged in 5-gallon or 1-gallon containers as specified.

• Licenses and Permits: Contractor is responsible for obtaining necessary licenses and permits and complying with all applicable laws and regulations.

Form / Attachment / Pricing Sheet

This document is a template for contractors to submit requests for clarification (RFC) regarding the specifications for the USS SAMPSON (DDG 102) Hull Preservation requirement under Solicitation Number N4523A26Q0501.

• Date of Request
• Question Number
• Requirement: USS SAMPSON (DDG 102) Hull Preservation
• Solicitation Number: N4523A26Q0501
• Item No.
• Issuing Office POC (Code 451): Contract Specialist, Masada Younker (masada.d.younker.civ@us.navy.mil)
• Planner's Name
• Contractor POC & Phone
• Contractor Question: A section for the contractor to detail their question.
• Fields for Spec Change, Dwg/Ref Change, Reqmts Change, Mat'l Change (Y/N)
• Technical Review fields

This form outlines the official process and required information for bidders to submit questions or seek clarification on the solicitation's specifications. It emphasizes that all requests must be received by the issuing office POC no later than the date and time identified in the Request for Proposal.

Form / Attachment / Pricing Sheet

This document, "EXHIBIT A - USS SAMPSON Paint Supplies and Services Price Table," is an Excel spreadsheet intended for bidders to provide pricing for paint supplies and related services for the USS Sampson (DDG-102).

• Paint Supplies: Details various paint products, including anticorrosive coats, tie coats, and marking paint, specifying descriptions, units of issue (Gallons), and required specifications (e.g., MIL-PRF-24647, MIL-PRF-24635).
• Technical Services: Includes pricing for technical service availability in Seattle, WA, and associated per diem and travel costs.
• Product Removal: Outlines charges for product restocking and handling.
• Transportation Charges: Specifies costs for product transportation based on estimated total gallons.
• Contract Line Item Numbers (CLINs): Provides CLINs for Supplies/Products (0001), Services (0002), and Contract Data Requirements List (0003).
• Pricing Fields: Includes columns for Unit Price and Total Price, though many fields show #DIV/0! indicating they require bidder input or are calculated based on other inputs not fully present in this extract.

Bidders must use this price table to input their proposed costs for all specified paint supplies, technical services, product removal, and transportation. The table is crucial for developing a comprehensive bid and will likely be a key component in the government's evaluation of offerors' pricing proposals. Bidders should pay close attention to the specified product descriptions, units, and any applicable specifications when completing their pricing.

Form / Attachment / Pricing Sheet

This document, "Attachment 1: Navy Product Support Requirement," outlines the requirements for providing paint coatings and related products to the US Navy fleet. It details the scope of delivery and associated timeframes.

• Delivery Locations: The Contractor is responsible for delivering products to Seattle & Everett, WA.
• Delivery Requirement: Deliveries are to be made to Seattle, WA.
• Availability Orders: These are for shipyard/industrial work.
• Delivery Timeframes (Table 2):
  • Paint Arrival at Shipyard: A+0 (same day)
  • Paint Representative at Shipyard: A+21 (21 days after order)
• Note: Additional paint orders during an availability will follow the timeframes in Table 1 (which appears to be a placeholder or incomplete in the provided document, only listing "SEATTLE, WA.").
• Field Service Technical Representative Travel Costs: As quoted in Exhibit A, these costs will be paid at a fixed price for Seattle, WA.

This attachment specifies the geographic areas of performance, the types of orders expected (availability orders for shipyard work), and critical delivery timeframes. Bidders should note the specific delivery locations and the required response times for paint arrival and representative availability. The mention of Exhibit A for travel costs also indicates a need for bidders to review that associated document.

Form / Attachment / Pricing Sheet

This document outlines the requirements and procedures for submitting employee lists for Navy DBIDS (Defense Biometric Identification System) Force Protection access. It details the process for obtaining base and vessel access for personnel working at Navy facilities.

• Base/Repair Facility Access: Requires DBIDS credentials, with requests submitted seven days prior to the performance start date. The process involves presenting a government letter, valid identification, and completing the SECNAV 5512/1 form for background checks.
• Vehicle Access: Requires adherence to supplemental instructions on base access forms.
• DBIDS for Vessels: Specific instructions for Maintenance Contractors to complete the DBIDS Force Protection Request Submission Template.
• Screening Timeline: Personnel screening requests must be submitted at least thirty (30) working days prior to the performance start date.
• Ship Access List: Vendors must provide a company letterhead attachment via email to the NSA/RMC with a current list of performing personnel. Hand-delivered lists will not be accepted.

This document is critical for any bidder requiring access to Navy facilities or vessels. It details the mandatory steps, timelines, and documentation needed to obtain the necessary DBIDS credentials and access for their personnel. Failure to comply with these requirements could delay or prevent personnel from accessing the work site, impacting performance.

Form / Attachment / Pricing Sheet

This document, "Attachment 6 - Warranty of Marine Coatings," outlines the specific warranty terms and conditions that will apply to marine coatings provided and applied under the contract. It details the contractor's obligations regarding the quality and application of these coatings.

• Warranty Coverage: Covers the usability of the paint up to its expiration date and ensures it is applied correctly, lasting a minimum of two years after application.
• Scope: Applies to surface areas where the contractor's products are feathered or applied over properly prepared substrates or existing coatings.
• Definition of Premature Failure: Specifies what constitutes "premature failure" (e.g., delaminating, blistering, rust-through) and excludes normal wear, fading, or damage from external causes.
• Notification of Misapplication: Requires the contractor's on-site representative to provide timely notice (within 8 hours verbally, 24 hours in writing) of any improper application by the preservation applicator.
• Remedy for Failures: The contractor must furnish, at no cost to the Government, materials and technical representative services to recoat failed areas. For antifouling coatings, this may include scamping the underwater hull if more than 20% is heavily fouled within two years.
• Definitions: Clarifies terms such as "Acceptance" and "SUPERVISOR."
• Contractor's Obligations: Includes warranties for reagents, equipment, chemicals, test equipment, and the preservation, packaging, packing, and marking of supplies.
• Exclusions: Implied warranties of merchantability and "fitness for a particular purpose" are excluded.
• Government Remedies: Outlines the Government's options in case of warranty breaches, including requiring correction, replacement, or equitable price adjustments.

This attachment is crucial for bidders to understand the post-application performance expectations and the contractor's responsibilities for addressing any coating failures. It defines the duration, scope, and remedies related to the warranty, which will impact the overall cost and risk associated with providing marine coatings.