USTC Couples Retreat
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force (375 CONS LGC) is conducting a Sources Sought to identify potential sources for lodging and catering services in the Chicago, IL area, specifically near the Magnificent Mile. This is for a USTRANSCOM "Strong Family Structure" training event, also referred to as a "Couples Retreat." This notice is for informational purposes only and is not a request for proposal. Responses are due by May 15, 2026.
Scope of Work
The requirement is for a hotel venue to provide:
- Lodging: 25 rooms for 25 couples (50 participants) from Friday, September 11, 2026, to Sunday, September 13, 2026.
- Conference Facilities: A main conference room/ballroom (1000-1500 sq. ft.) suitable for 50 participants seated at round tables.
- Meal Services: Friday dinner, Saturday lunch, and Saturday/Sunday breakfast.
- Audio-Visual Support: Overhead projector (HDMI), 8 ft. diagonal screen, wireless handheld microphone, sound system, podium, and Wi-Fi for all participants.
Key Requirements
- Lodging Standards: Standard hotel rooms (king, two-queen, or queen size beds), no smaller than 270 sq. ft., with TV and Wi-Fi.
- Dining: Buffet-style meals with specific menu requirements for dinner and lunch, and complimentary full hot breakfast.
- Conference Room Setup: Seating for 50 at round tables (approx. 8 per table), rectangular table for trainers, decorative centerpieces.
- Parking: Daily parking fee for one vehicle per room (25 total) must be included.
- Cancellation: Fees waived within 14 days of the start date under specific government-related circumstances.
Contract & Timeline
- Type: Sources Sought / Market Research
- Set-Aside: None specified (informational stage)
- Response Due: May 15, 2026, by 5:00 PM Central Standard Time (CST)
- Published: May 6, 2026
- Period of Performance (Event Dates): September 11-13, 2026
Submission Requirements
Interested vendors should email responses to Amn Jabari Haye (jabari.haye@us.af.mil) and SSgt Robert Duffy (robert.duffy.8@us.af.mil) by the deadline. Responses must include:
- Business name and address.
- Name of company representative, business title, and email.
- CAGE Code.
- UEI Number.
- A brief capabilities statement demonstrating ability to perform the work as described in the SOW.
Additional Notes
This is strictly for informational purposes; it is not a solicitation and does not guarantee a contract award. The government will provide the training curriculum.