USTC Couples Retreat
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force (375 CONS) is conducting a Sources Sought to identify potential sources for lodging and catering services for a USTRANSCOM "Strong Family Structure" training event in the Chicago, IL area, specifically near the Magnificent Mile. This event requires accommodation and facilities for 25 couples (50 participants). Responses are due by 5:00 PM Central Standard Time (CST) on May 15, 2026.
Scope of Work
The requirement is for a hotel venue to provide comprehensive services for a training event scheduled from Friday, September 11, 2026, to Sunday, September 13, 2026. Key services include:
- Lodging: 25 standard hotel rooms (king, two-queen, or queen size beds, no smaller than 270 sq. ft., with TV and Wi-Fi) for 25 couples for two nights.
- Conference Facilities: A main conference room/ballroom (1000-1500 sq. ft.) capable of seating 50 participants at round tables (approx. 8 per table), with a rectangular table for trainers and decorative centerpieces.
- Meal Services:
- Friday: Buffet-style dinner for 50 (including salad, poultry/vegetarian entrees, sides, accompaniments, dessert).
- Saturday: Buffet-style deli lunch for 50 (including salad, selections, side dish, dessert) and complimentary full hot breakfast.
- Sunday: Complimentary full hot breakfast.
- Audio-Visual (A/V) Equipment: Overhead projector (HDMI capable), 8 ft. diagonal screen, wireless handheld microphone, sound system, podium, and Wi-Fi for all participants.
- Special Requirements: Daily parking for one vehicle per room (25 total) must be included. Cancellation fees will be waived within 14 days of the start date under specific government-mandated conditions. The government will provide the training curriculum.
Contract & Timeline
- Type: Sources Sought / Market Research
- Set-Aside: None specified
- Response Due: May 15, 2026, 5:00 PM CST
- Published: May 11, 2026
- Period of Performance: September 11-13, 2026
- Place of Performance: Chicago, IL (Magnificent Mile vicinity)
Submission Requirements
Interested vendors should submit responses via email to Amn Jabari Haye (jabari.haye@us.af.mil) and SSgt Robert Duffy (robert.duffy.8@us.af.mil). Responses must include:
- Business name and address.
- Name of company representative, business title, and email.
- CAGE Code.
- UEI Number.
- A brief capabilities statement demonstrating the ability to perform the work as described in the SOW.
Additional Notes
This is a Sources Sought notice for informational purposes only and does not constitute a Request for Proposal or a commitment by the government to award a contract. Responses are voluntary, and no funds are available for their preparation.