UTS Systems Tent

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products, specifically for a UTS Systems Tents requirement. No separate written solicitation will be issued. The acquisition is set-aside for small business concerns.

• The solicitation requests quotes for UTS Systems Tents.

• "Or Equal" product substitutions require manufacturer name, part number, illustrations, and supporting literature or catalog excerpts.

• Supplies must be of domestic origin unless otherwise indicated.

• The North American Industry Classification System (NAICS) code is 314910 - Textile Bag and Canvas Mills.

• The Product Service Code (PSC) is 8340 - Tents and Tarpaulins.

• The quote must be valid for 90 days.

• Delivery timeline: 90-180 days After Receipt of Order (ARO).

• Offerors must be registered in the System for Award Management (SAM).

• Quotes must be submitted via email to Ms. Ava Sabado (ava.sabado.jp@us.af.mil) or Ms. Rose Napolitano (rose.napolitano@us.af.mil).

• Submission deadline: May 25, 2026, 11:00 AM Japan Standard Time (JST).

• Failure to quote on all line items/CLINs may render the quote unacceptable.

• Any potential amendments will be issued in the same style as the solicitation.

• This acquisition is set-aside for small business concerns.

• Questions or inquiries must be emailed by April 28, 2026, 11:00 AM Japan Standard Time (JST).

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Offerors must provide specific information including Company Name, CAGE Code, SAM UEI No., Quote Expiration, Prompt payment discount terms, Delivery Time, Offeror Name, Email, Phone, and Signature.

• Referenced attachments include: Attachment 1 - Price List, and Attachment 2 – Clauses and Provisions.

• Delivery Address: 18th Civil Engineer Squadron, ATTN: Brock Butschke, Bldg. 1461 Doolittle Ave, Kadena Air Base, Okinawa City, Okinawa, Japan 904-0203.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a price list for various shelter systems and related equipment required by the 18 CES.

• Requirement/Product Name: UTS System (Tents)
• Requiring Activity: 18 CES
• Items Listed: Includes various shelter systems (TM60A1, TM54A1, TM54B1, TM36B1), connector boots, generators, ECU, blackout vestibules, light assemblies, power distribution units, tactical field desks, and projector systems.
• Quantities: Specified for each item.
• Unit Price & Amount: Fields are present but show $0 for all listed items, indicating this may be a template or a list of required items without current pricing.
• Freight Out: A line item for shipping/handling is included.

This price list details the specific shelter systems and associated equipment the government is interested in. Bidders should use this as a reference for the types and quantities of items to be priced in their proposals. The zero dollar amounts suggest that bidders will need to provide their own pricing for these items as part of their bid.

Forms / Attachments / Pricing Sheets

This document lists and provides the full text for various clauses and provisions that are incorporated by reference into solicitations and contracts. It serves as a reference for bidders to understand the contractual terms and conditions that will apply to the opportunity.

• Clauses Incorporated by Reference: Lists numerous FAR (Federal Acquisition Regulation) and DFARS (Defense Federal Acquisition Regulation Supplement) clauses, along with their Alternate (ALT NO/DEV NO), Year/Month, and Section.
• Full Text Clauses: Provides the complete text for certain clauses, such as "Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation" and "Item Unique Identification and Valuation."
• Definitions: Includes definitions for terms used within specific clauses, such as "covered defense telecommunications equipment or services" and various terms related to item unique identification.
• Representations and Certifications: Details requirements for offerors to represent their compliance with certain regulations, such as those related to covered defense telecommunications equipment, delinquent tax liability, and felony convictions.
• Payment and Reporting Instructions: Outlines procedures for electronic invoicing, payment requests, and receiving reports through the Wide Area WorkFlow (WAWF) system.
• Evaluation Factors: Specifies the criteria the Government will use to evaluate offers, including Price, Delivery Period, and Capability.
• Limitations on Subcontracting: Details requirements for prime contractors regarding the amount of work that can be subcontracted to entities that are not similarly situated.
• Warranty Provisions: Outlines the Contractor's obligations and the Government's remedies concerning warranties for supplies.

This document is critical for bidders as it defines many of the legal and contractual obligations that will be part of any resulting contract. Bidders must review these clauses to understand their responsibilities, potential risks, and requirements for proposal preparation, including representations, certifications, and subcontracting limitations. Failure to comply with these clauses can impact eligibility for award or contract performance.