UTV/Snow Machine Repair

Quick Summary

The Department of the Air Force, specifically FA4620 92 CONS LGC, is soliciting quotes for UTV/Snow Machine Repair services at Eielson Air Force Base, AK. This is a Combined Synopsis/Solicitation issued as a Total Small Business Set-Aside. The contract aims to ensure the operational readiness and safety of the Arctic Survival School's UTV and snowmachine fleet. Quotes are due by May 4, 2026, at 5:00 PM AKDT.

Opportunity Details

• Purpose: To provide recurring service and maintenance inspections for Utility Vehicles (UTVs) and Snow Machines assigned to Detachment 1 of the 66th TRS at Eielson AFB, AK, maintaining them in a high state of operational readiness and safety for arctic survival training.
• Scope of Work: The contractor will perform routine and preventative maintenance inspections on a fleet of eight (8) UTVs and ten (10) snowmachines. This includes checking for outstanding manufacturer recalls, performing specific maintenance tasks detailed in the SOW (e.g., oil changes, brake inspections, engine compression tests, track adjustments), and conducting unscheduled repairs. The government will deliver/pick up vehicles to the contractor's service facility.
• Place of Performance: Contractor's facility, which must be located within a 50-mile radius of Eielson AFB, AK.

Contract & Timeline

• Contract Type: Firm Fixed-Price (FFP) Combined Synopsis/Solicitation (Request for Quotation - RFQ).
• Set-Aside: 100% Total Small Business Set-Aside (FAR 19.5).
• NAICS Code: 811111 - General Automotive Repair.
• Period of Performance: October 1, 2026, to September 30, 2031 (1 Base Year + 4 Option Years), with a potential 6-month extension.
• Questions Due: April 27, 2026, at 10:00 AM PT.
• Quotes Due: May 4, 2026, at 5:00 PM AKDT.
• Published Date: April 22, 2026.

Submission & Evaluation

• Submission Requirements: Offerors must be registered in SAM, fill in the Combo document and Attachment 2 (Pricing Schedule), and submit a written plan affirming capabilities. Quotes must be emailed to SSgt Alexis Grimes and Sarah O'Neil.
• Evaluation Criteria: Award will be based on a Subjective Trade-off, considering Price and SPRS (Supplier Performance Risk System), where SPRS is approximately equal to Price. The government reserves the right to award to other than the lowest-priced quote.

Key Requirements & Special Conditions

• Parts & Repairs: Parts and repairs costing less than $2,500 may be approved by the government POC; those over $2,500 require Contracting Officer approval. Parts reimbursement is cost plus no more than a 10% markup.
• Pricing Schedule: Attachment 2 details CLINs for annual and unscheduled maintenance across the base and option years. Bidders must complete unit prices for annual maintenance and refer to the Labor Rate Worksheet for unscheduled maintenance.
• Wage Determination: Offerors must adhere to Wage Determination No. 2015-5683, Revision No. 25, for the Fairbanks North area, AK, which specifies minimum wage rates and fringe benefits for service employees.
• Air Force Specific Terms: Includes information on the role of an ombudsman and a strict prohibition on the use of Class I Ozone Depleting Substances (ODS) in service or product delivery.
• Funding Note: Funds are not presently available for this effort; no award will be made until funds are available.

Contact Information

• Primary: Alexis Grimes (alexis.grimes@us.af.mil, (509)247-4877)
• Secondary: Sarah O'Neil (sarah.oneil.1@us.af.mil, 5092475767)