UVC Pass-Through Disinfection Window Station
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contracting Office -15, is conducting market research through a Sources Sought notice to identify qualified businesses capable of providing a UVC Pass-Through Disinfection Window Station for the Kansas City VA Medical Center in Kansas City, MO. This is not a solicitation but aims to gather information on industry capabilities. Responses are due January 30, 2026.
Scope of Work
The requirement is for one (1) UVC Pass-Through Disinfection Window Station designed for the sterilization and disinfection of medical instruments and equipment. Key technical specifications include:
- Dimensions: Minimum 32"(H) x 22"(W) x 28"(D); Maximum 36"(H) x 22"(W) x 28"(D).
- Utility: Max 120V, conventional outlet; 1 phase, 60Hz, 4 Amp.
- Capability: Must provide total surface disinfection, minimize time for 99+% microbial disinfection, and allow for effectiveness verification.
- Design: Features hinged doors, maintains full separation between environments (per AAMI ST91-21), and accommodates a slide-out wire shelf.
Deliverables include:
- CLIN 0001: UVC Pass-Through Disinfection Window Station (1 EA) with a one-year warranty.
- CLIN 0002: Installation (1 EA), covering all labor, travel, shipping, parts, connections, and debris removal.
- CLIN 0003: On-Site Training (1 EA), to be completed within 60 days post-installation.
Delivery Schedule & Location:
- Delivery by: September 17, 2026.
- Installation by: September 30, 2026.
- Training completion: Within 60 days after installation.
- Location: Department of Veterans Affairs, Kansas City VA Medical Center, 4801 Linwood Blvd., Kansas City, MO 64128.
Contract & Timeline
- Type: Sources Sought / Market Research
- Set-Aside: None specified (market research for potential SDVOSB/VOSB participation)
- Response Due: January 30, 2026, by 6:00 PM ET.
- Published: January 20, 2026.
Response Requirements
Interested firms must provide the following in writing:
- Company Name, Address, Point of Contact, Phone, Fax, Email.
- UEI number.
- GSA Contract (if applicable).
- A Capability Statement demonstrating ability to fulfill the requirement.
- References with contract numbers for similar completed work.
- Authorized provider letter from the Original Equipment Manufacturer (OEM).
Eligibility & Registration
Prospective contractors must complete electronic annual representations and certifications (FAR 4.203) and be registered in the System for Award Management (www.SAM.gov). Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) must be verified in the Small Business Search.
Point of Contact
Amanda E. Williams (amanda.williams16@va.gov), Department of Veterans Affairs, Network Contracting Office -15.