UVC Pass-Through Window Disinfection Station
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically 255-NETWORK CONTRACT OFFICE 15, is soliciting proposals for one (1) UVC Pass-Through Window Disinfection Station for the Sterile Processing Service (SPS) at the Kansas City VA Medical Center, MO. This is a Solicitation (RFQ) issued as a Total Small Business Set-Aside. Proposals are due March 30, 2026, at 12:00 pm CDT.
Scope of Work
This requirement is for the purchase, installation, and training for a UVC Pass-Through Window Disinfection Station. The station is critical for the sterilization and disinfection of medical instruments and equipment, maintaining separation between decontamination and disinfection environments per AAMI ST91-21. Key specifications include dimensions (Min 32"H x 22"W x 28"D, Max 36"H x 22"W x 28"D), 120V utility, total surface disinfection capability, hinged doors, and accommodation for a slide-out wire shelf. Deliverables include:
- CLIN 0001: One (1) UVC Pass-Through Window Disinfection Station with a one-year warranty.
- CLIN 0002: Installation services, covering all labor, travel, materials, shipping, parts, connections, equipment, and debris removal.
- CLIN 0003: On-Site Training, to be completed within 60 days post-installation.
Contract & Timeline
- Contract Type: Firm Fixed Price, FOB Destination, Purchase Order.
- Set-Aside: This is a 100% Small Business Set-Aside. Offerors must be verified in SAM.gov at the time of solicitation and award.
- Period of Performance: Delivery is required by September 17, 2026, with installation completed by September 30, 2026.
- Published Date: March 19, 2026.
- Technical Questions Deadline: March 24, 2026, 12:00 pm.
- Proposal Submission Deadline: March 30, 2026, 12:00 pm CDT.
Submission & Evaluation
- Submission Method: Offers must be submitted electronically via email to amanda.williams16@va.gov. Submissions must be in two parts: a Priced Response and a Non-Priced Response.
- Evaluation Factors: Proposals will be evaluated based on Technical Capability, Past Performance, and Price. Technical Capability and Past Performance are considered significantly more important than Price.
- Key Requirement: Offerors must include an OEM letter stating they are an authorized distributor. Failure to provide required documentation may lead to an incomplete package and ineligibility for award.