V119--Altoona VAMC Wheelchair Van Transportation Service

Solicitation / RFP / RFQ

This solicitation seeks non-emergent wheelchair transportation services for the Altoona VA Medical Center (VAMC) and its associated Community-Based Outpatient Clinics (CBOCs). The contractor will provide all necessary vehicles, personnel, management, supplies, and equipment for 24/7 service availability.

• Provide non-emergent wheelchair transportation (manual or power chairs).

• Transport patients, their luggage (up to 20 lbs), and medical records.

• Ensure vehicles meet all federal, state, and local regulations and safety standards.

• Personnel must be courteous, professional, possess valid driver's licenses, and meet specific experience requirements.

• Drivers must be trained in first aid and capable of administering patient-supplied oxygen.

• Utilize VetRide Vendor Portal or VA-approved transportation software for trip requests and claims.

• Maintain a Quality Control Plan (QCP) and adhere to Tuberculosis (TB) exposure control policies.

• Comply with HIPAA and other privacy/security regulations.

• Contract Type: Firm-Fixed-Price, Indefinite Delivery/Indefinite Quantity (IDIQ).

• Ordering Period: Anticipated contract effective date July 20, 2026, through July 19, 2031.

• Minimum Guarantee: $5,000.00

• Maximum Contract Value: $22,500,000.00

• Task Orders: Unilateral task orders will be issued for each ordering period, contingent on VA funds.

• Offer Due Date: Monday, June 1, 2026, at 10:00 AM EST.

• Submission Method: Electronically via email to Cynthia.Laemmerhirt@va.gov.

• Evaluation Factors: Past Performance (significantly more important) and Price.

• Award Basis: Best value determination using a Performance Price Tradeoff methodology.

• Key Deadlines: Questions due by Tuesday, May 26, 2026.

• This acquisition is subject to tiered evaluations prioritizing SDVOSBs, VOSBs, HUBZone, 8(a), WOSB, and then all other small businesses.

• Offerors must be certified and listed in the SBA certification database for their respective small business category.

• NAICS Code: 485991 (Special Needs Transportation)

• Size Standard: $19 Million

• Service Contract Labor Standards Act applies.

• Wage Determination List is provided for 14 counties.

Amendment / Modification

This amendment is issued to correct the original solicitation which did not publish correctly. The attached document contains the correct information for solicitation 36C24426R0021.

This amendment affects the entire solicitation, replacing the previously published version with the correct information provided in the attachment.

All other terms and conditions of the original solicitation remain unchanged. Bidders should refer to the attached document for the correct solicitation details.

Solicitation / RFP / RFQ

This solicitation is for non-emergent wheelchair transportation services for the Altoona VA Medical Center (VAMC) and its associated Community-Based Outpatient Clinics (CBOCs). The contractor will provide all vehicles, personnel, management, supplies, and equipment necessary for these services, available 24/7, including weekends and holidays.

• Provision of non-emergent wheelchair transportation services (manual or power chairs) on an as-needed basis.

• Transport of veterans, potentially with VA staff and equipment.

• Transport of miscellaneous items with the patient (luggage, medical records, medication).

• Contractor personnel must be courteous, professional, and possess valid driver's licenses and any required endorsements.

• Vehicles must meet all federal, state, and local regulations, be safe and comfortable, and equipped with a first-aid kit.

• Drivers must have specific experience and a clean driving/criminal record.

• Utilization of VetRide Vendor Portal or VA-approved transportation software for trip requests, claims, and real-time data updates.

• Adherence to specific response times for transportation requests.

• Maintenance of a Quality Control Plan (QCP) and cooperation with the Government's Quality Assurance Surveillance Plan (QASP).

• Compliance with all applicable federal, state, and local regulations, including HIPAA and environmental management systems.

• Specific requirements for handling COVID-19 positive patients and other infectious diseases.

• Contract Type: Firm-Fixed-Price, Indefinite Quantity (IDIQ).

• Period of Performance: Anticipated contract effective date 04/20/2026 through 04/19/2031.

• Estimated Value: $19 Million.

• Questions due by: Tuesday, 03/17/2026.

• Proposals due by: Tuesday, 03/24/2026, 10:00 AM EST.

• Evaluation factors: Technical and past performance, when combined, are more important than price.

• This acquisition is unrestricted.

• NAICS Code: 485991 (Special Needs Transportation).

• Size Standard: $19 Million.

• Service Contract Labor Standards Act applies.

• The solicitation includes detailed pricing schedules for various counties, mileage, and wait times.

• Economic price adjustment is included for fuel costs.

• Various FAR and VAAR clauses are incorporated by reference, covering topics such as ordering limitations, subcontracting, security, and electronic payment requests.

Form / Attachment / Pricing Sheet

This document is a Register of Wage Determinations under the Service Contract Act, specifically Wage Determination No. 2015-4241, Revision No. 30, dated December 3, 2025. It lists the minimum wage rates and fringe benefits required for various occupations in Centre County, Pennsylvania, when performing contract work subject to the Service Contract Act.

• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupational codes, and the minimum hourly wage rate for each.
• Fringe Benefits: Specifies required fringe benefits, including Health & Welfare ($5.55/hour or $222.00/week) and Health & Welfare under Executive Order 13706 ($5.09/hour or $203.60/week).
• Paid Sick Leave: Details requirements for paid sick leave under Executive Order 13706 (1 hour per 30 hours worked, up to 56 hours annually).
• Vacation and Holidays: Outlines provisions for paid vacation (2 weeks after 1 year, 3 weeks after 8 years, 4 weeks after 15 years) and a minimum of eleven paid holidays per year.
• Special Pay Differentials: Includes information on hazardous pay differentials (8% for high hazard, 4% for low hazard) and night/Sunday pay for air traffic controllers and weather observers.
• Conformance Process: Explains the process for requesting additional classifications and wage rates if an occupation is not listed.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a contract in Centre County, Pennsylvania. It directly impacts the pricing of proposals by establishing mandatory wage and benefit rates for covered employees. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant.

Form / Attachment / Pricing Sheet

This document is a Register of Wage Determinations under the Service Contract Act, specifically for Cambria County, Pennsylvania. It lists various occupational codes and titles along with their corresponding minimum hourly wage rates and required fringe benefits.

• Occupational Codes and Titles: A comprehensive list of job classifications relevant to government contracts.
• Wage Rates: The minimum hourly wage required for each listed occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare, Paid Sick Leave (EO 13706), Vacation, and Holidays are detailed.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) to covered contracts.
• Footnotes: Explains specific conditions or exclusions, such as for computer employees and hazardous pay differentials.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a government contract in Cambria County, Pennsylvania. It ensures that potential contractors budget accurately for wages and benefits, comply with federal labor laws, and can accurately price their proposals. Bidders must ensure their proposed wages and benefits meet or exceed these minimums for all applicable classifications.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (WD) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on federal contracts in Blair County, Pennsylvania.

• Wage Determination Number: 2015-4221, Revision No. 33, dated 12/03/2025.
• Geographic Area: Blair County, Pennsylvania.
• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupational codes, and the minimum hourly wage rate for each.
• Fringe Benefits: Specifies required fringe benefits, including Health & Welfare ($5.55/hour or $222.00/week) and Paid Sick Leave (EO 13706 rate of $5.09/hour or $203.60/week).
• Holidays: Lists eleven paid holidays per year.
• Vacation: Outlines vacation accrual based on years of service (2 weeks after 1 year, 3 weeks after 8 years, 4 weeks after 15 years).
• Special Footnotes: Includes specific provisions for computer employees (exemptions and conformance), night/Sunday pay for air traffic controllers and weather observers, hazardous pay differentials, and uniform allowances.
• Conformance Process: Details the procedure for requesting additional classifications and wage rates not listed in the determination.

This document is critical for any bidder on a federal contract in Blair County, Pennsylvania, that falls under the Service Contract Act. It dictates the minimum labor costs that must be factored into proposals, ensuring compliance with federal labor laws regarding wages, benefits, holidays, and vacation time for service employees.

Form / Attachment / Pricing Sheet

This document is a "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations as stipulated in the solicitation and resultant contract. This certification is mandatory for offerors to be considered for award.

• Services Contract: Offerors must certify they will not pay more than 50% of the contract amount to firms that are not certified Small Disadvantaged Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction Contract: Offerors must certify they will not pay more than 85% of the contract amount to non-certified SDVOSBs/VOSBs.
• Special Trade Construction Contractors: Offerors must certify they will not pay more than 75% of the contract amount to non-certified SDVOSBs/VOSBs.
• Certification Acknowledgement: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Compliance Verification: The VA may require documentation (e.g., invoices, subcontracts) to verify compliance during contract performance and upon completion.
• Cooperation: Offerors agree to cooperate fully and provide requested documents for compliance determination.
• Required Fields: The certification section requires the printed name, title, signature, date, and company name/address of the authorized signee.

Bidders must complete, sign, and return this certification with their offer. Failure to provide this completed form will render the offer ineligible for evaluation and award. It outlines specific subcontracting limitations based on contract type and requires a commitment to comply with these requirements, including potential verification by the VA.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended for use by evaluators to assess an offeror's past performance on previous contracts. The Department of Veterans Affairs (VA) is using this questionnaire in consideration for an award related to Wheelchair Van services for Altoona. The completed questionnaire is considered Source Selection Sensitive.

• Reference Instructions: Details on how to complete and return the survey, including the Contracting Officer's email (cynthia.laemmerhirt@va.gov) and the RFP Deadline.
• Offeror & Contract Information: Fields for the offeror's company name, contract number, customer details, project title, period of performance, contract value, and prime/subcontractor status.
• Relevancy Assessment: Evaluators must assess how relevant the past contract is to the current VA solicitation using definitions provided (Very Relevant, Relevant, Somewhat Relevant, Not Relevant).
• Performance Confidence Assessments: Evaluators rate the offeror's performance using specific confidence levels (Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, Unknown Confidence) across 14 criteria.
• Specific Evaluation Criteria: Questions cover compliance with contract requirements, timeliness, labor/safety standards, management effectiveness, ability to meet peak periods, communication systems, handling of unscheduled trips, complaint/accident handling, staff integrity, willingness to improve, administrative report timeliness, personnel management, and overall quality of work.
• Award Recommendation: A final question asks if the evaluator would award another contract to the evaluated contractor.
• Evaluator Information: Fields for the evaluator's name, company, and signature.

While this form is to be completed by evaluators, potential bidders should be aware of the criteria used to assess past performance. Understanding these criteria can help bidders prepare their proposals and ensure their past performance information aligns with the government's expectations for successful contract execution. Bidders should also ensure they accurately complete the "Offeror (Company) Name" and "Solicitation/RFP No." fields if they are providing this form to their past performance references.

Form / Attachment / Pricing Sheet

This document outlines the Department of Veterans Affairs (VA) Information Security Rules of Behavior (ROB) for Non-Organizational Users. It details the responsibilities and expected behavior for individuals who are not VA employees but require access to VA information and information systems. This ROB is a mandatory requirement for such users.

• Coverage: Defines "Non-organizational users" and clarifies the scope of the ROB, including its relationship to other VA policies and agency components.
• Compliance: Outlines the requirement for users to comply with the ROB and the potential consequences of non-compliance, such as access suspension or civil/criminal penalties.
• Acknowledgement: Requires users to sign the ROB annually to acknowledge and agree to its terms before gaining access to VA systems.
• Information Security Rules of Behavior: Details specific rules for:
  • Access and Use of VA Information and Information Systems (what users "Will" and "Will Not" do).
  • Protection of VA-Issued Devices.
  • Data Protection.
  • Remote Access.
  • User Accountability.
  • Sensitive Information handling.
  • Identification and Authentication.
  • Incident Reporting.
  • Social Media and Networking.
  • Identification of Persona and Branding.
• Acknowledgement and Acceptance: A final section for users to formally acknowledge, accept, and agree to comply with the ROB.

Potential bidders who will require access to VA information systems or sensitive data as part of performing a contract will need to understand and comply with these rules. This document is essential for ensuring that all personnel involved in a contract meet VA's information security standards. Failure to comply can result in denial of access and potential penalties.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (WD) issued under the Service Contract Act, specifically Revision No. 3 for the 2015-5869 determination, dated December 3, 2025. It lists the minimum wage rates and fringe benefits required for various occupations performing contract work in Greene and Indiana Counties, Pennsylvania.

• Occupational Listings: Provides a comprehensive list of job titles (e.g., "Accounting Clerk I", "Automotive Worker", "Registered Nurse III", "Computer Programmer I") along with their corresponding minimum hourly wage rates.
• Fringe Benefits: Specifies required fringe benefits, including Health & Welfare rates ($5.55/hour or $222.00/week) and provisions for paid sick leave under Executive Orders 13706 and 13658.
• Vacation and Holidays: Outlines vacation accrual (2 weeks after 1 year, 3 weeks after 8 years, 4 weeks after 15 years) and a minimum of eleven paid holidays per year.
• Special Differentials: Details applicable hazardous pay differentials (8% or 4%) and night pay/Sunday pay differentials.
• Uniform Allowance: Specifies requirements for uniform provision and maintenance reimbursement.
• Conformance Process: Describes the procedure for requesting additional classifications and wage rates not listed in the determination.

This wage determination is critical for bidders to accurately estimate labor costs for their proposals. Bidders must ensure their proposed wages and fringe benefits meet or exceed the minimums specified for each occupational classification they intend to use in their bid. Failure to comply can result in non-compliance with the Service Contract Act.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (WD) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for contracts performed in Clinton County, Pennsylvania. This revision (Revision No. 3, dated 12/03/2025) updates the previous determination.

• Occupational Listings: Provides a comprehensive list of job titles (e.g., "Accounting Clerk I", "Automotive Worker", "Registered Nurse I", "Computer Programmer I") with corresponding minimum hourly wage rates.
• Fringe Benefits: Specifies required fringe benefits applicable to all listed occupations, including Health & Welfare ($5.55/hour or $222.00/week) and paid sick leave provisions under Executive Order 13706 ($5.09/hour or $203.60/week).
• Vacation and Holidays: Outlines paid vacation (2 weeks after 1 year, 3 weeks after 8 years, 4 weeks after 15 years) and a minimum of eleven paid holidays per year.
• Hazardous Pay Differential: Details an 8% differential for high-hazard work and a 4% differential for low-hazard work involving ordnance and explosives.
• Uniform Allowance: Specifies requirements for uniform provision and maintenance reimbursement.
• Conformance Process: Outlines the procedure for requesting additional classifications and wage rates not listed in the determination.

This document is critical for bidders responding to solicitations that incorporate this wage determination. It directly impacts labor costs by defining the minimum wages and benefits that must be paid to service employees performing work under the contract. Bidders must ensure their proposed pricing accurately reflects these requirements to be compliant and competitive.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing work under the Service Contract Act in specific geographic areas. This particular determination covers counties in Pennsylvania: Bedford, Fulton, Huntingdon, and Somerset.

• Occupational Listings: Provides a comprehensive list of job titles (e.g., Accounting Clerk, Automotive Worker, Electrician, Nurse, Computer Programmer) along with their corresponding minimum hourly wage rates.
• Fringe Benefits: States that fringe benefits required follow the occupational listing. Specific benefits detailed include:
  • Health & Welfare: $5.55 per hour (up to 40 hours/week) or $222.00 per week.
  • Health & Welfare (EO 13706): $5.09 per hour (up to 40 hours/week) or $203.60 per week, applicable for contracts covered by EO 13706.
  • Vacation: Accrues based on years of service (2 weeks after 1 year, 3 weeks after 8 years, 4 weeks after 15 years).
  • Holidays: A minimum of twelve paid holidays per year.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining specific requirements and minimum rates for contracts awarded on or after certain dates.
• Special Provisions: Includes notes on hazardous pay differentials (8% for high hazard, 4% for low hazard), uniform allowances, and the process for requesting additional classifications and wage rates (Conformance Process).

This document is crucial for any bidder responding to a government contract that falls under the Service Contract Act within the specified Pennsylvania counties. It dictates the minimum labor costs that must be factored into proposals. Bidders must ensure their proposed wages and benefits meet or exceed these requirements for all listed occupations they intend to employ. Failure to comply can lead to contract violations. The document also clarifies how to handle occupations not explicitly listed through the conformance process.

Form / Attachment / Pricing Sheet

This document is a Register of Wage Determinations under the Service Contract Act, issued by the U.S. Department of Labor. It provides the minimum wage rates and fringe benefits required for various occupations in specific geographic areas. This specific determination applies to the "Pennsylvania Counties of Juniata, Mifflin, Northumberland, Snyder, Union."

• Wage Determination Number: 2015-4255, Revision No. 32, dated 12/03/2025.
• Geographic Area: Pennsylvania Counties of Juniata, Mifflin, Northumberland, Snyder, Union.
• Occupational Listings: Includes a comprehensive list of job titles (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology, etc.) with corresponding minimum hourly wage rates.
• Fringe Benefits: Specifies required fringe benefits, including Health & Welfare ($5.55/hour or $222.00/week) and Vacation (2 weeks after 1 year, 3 weeks after 8 years, 4 weeks after 15 years).
• Holidays: Lists twelve paid holidays per year.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage).

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a contract in the specified area. It dictates the baseline wages and benefits that must be paid to employees, directly impacting proposal pricing and overall cost estimations. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (WD) from the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations when performing contract work in specific Pennsylvania counties (Cameron, Clearfield, Elk, Jefferson, McKean, Potter).

• Occupational Listing: Provides a comprehensive list of job titles (e.g., Accounting Clerk, Automotive Worker, Electrician, Computer Operator, Air Traffic Control Specialist) along with their corresponding minimum hourly wage rates.
• Fringe Benefits: Details required fringe benefits, including Health & Welfare ($5.55 per hour or $222.00 per week) and specific provisions for Paid Sick Leave under Executive Order 13706 ($5.09 per hour or $203.60 per week).
• Vacation and Holidays: Outlines paid vacation (2 weeks after 1 year, 3 weeks after 8 years, 4 weeks after 15 years) and a minimum of eleven paid holidays per year.
• Special Provisions: Includes notes on Executive Orders 13706 and 13658, hazardous pay differentials (8% for high hazard, 4% for low hazard), and uniform allowances.
• Conformance Process: Explains the procedure for contractors to request authorization for additional classifications and wage rates not listed in the determination.

This document is critical for bidders to understand the minimum labor costs associated with performing services in the specified geographic area. It directly impacts proposal pricing and ensures compliance with federal labor laws. Bidders must ensure their proposed wages and benefits meet or exceed these requirements for all listed occupations.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Wheelchair Van Transportation Services for the VA Altoona Medical Center located in Altoona, PA. The full solicitation will be posted on www.sam.gov around April 10th, 2026.

• Provision of Wheelchair Van Transportation Services.

• Not specified in this notice.

• Potential offerors must monitor www.sam.gov for the release of the solicitation package and any amendments.

• All questions must be submitted in writing to the Contract Specialist at cynthia.laemmerhirt@va.gov. No telephone inquiries will be accepted.

• Offerors are responsible for downloading their own copy of the solicitation and obtaining all amendments.

• This will be a Small Business set-aside.

• NAICS Code: 485991 (Special Needs Transportation)

• Size Standard: $19 Million

• All interested parties must be registered in the System for Award Management (SAM) prior to award.

• This notice is not a request for competitive offers and does not obligate the Government to award a contract or pay for proposal preparation costs.

• No other information is available until the issuance of the solicitation.

• The response date for the solicitation is May 11, 2026, 10:00 AM Eastern Time.

• The Contracting Office is Network Contracting Office 4, Coatesville VAMC, Coatesville, PA 19320.

• Point of Contact: Cynthia Laemmerhirt, Contract Specialist, cynthia.laemmerhirt@va.gov.