V129--Deceased Patient Transportation - VA Pittsburgh Healthcare System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting market research via a Sources Sought notice for Deceased Patient Transportation Services for the VA Pittsburgh Healthcare System. This effort aims to identify qualified firms across various socioeconomic groups to determine an appropriate acquisition and set-aside strategy for a potential single award contract. Responses are due by May 8, 2026, at 10:00 AM ET.
Purpose
This Sources Sought is for information and planning purposes only. The VA seeks to determine if there is a sufficient number of qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, small or emerging small businesses, or large businesses capable of meeting the requirement. Responses will inform the VA's decision on the acquisition and set-aside strategy for a future 5-year Firm Fixed Price contract.
Scope of Work
The government requires all-inclusive ambulance services for the transportation of deceased patients. Services include:
- Transporting deceased patients from VA Pittsburgh Healthcare System (University Drive or Heinz locations) to UPMC or The Allegheny County Coroner’s Office.
- Transporting the body along with all appropriate documentation.
- Providing a US Flag to accompany the deceased.
- Responding to transportation needs via phone notification within 60 minutes.
- Anticipating a 30-minute total wait time during pick-up and delivery, with charges for additional wait time beyond 30 minutes in 15-minute increments.
Contract & Timeline
- Type: Sources Sought / Market Research (for a potential 5-year Firm Fixed Price contract)
- Set-Aside: None specified (market research to determine strategy)
- NAICS Code: 485991 (Business Size Standard: $19M)
- Response Due: May 8, 2026, 10:00 AM ET
- Published: April 23, 2026
- Place of Performance: VA Pittsburgh Healthcare System, Pittsburgh, PA.
Submission Requirements
Interested firms capable of meeting the requirement should respond in writing, providing the following:
- A Capabilities Statement describing your business.
- Your SAM UEI number.
- Your business location/address.
- Your Socio-Economic status.
- Confirmation of capability to pick up and drop off at all required locations.
- Suggestion for a different NAICS code if 485991 is not the best fit.
- Explanation of any additional requirements for this type of service, referencing the attached DRAFT SOW.
Additional Notes
This notice does not constitute a solicitation, and responses are not offers. Responders are responsible for all associated expenses. Firms must be registered in SAM and complete electronic representations and certifications prior to any potential contract award. Responses should be emailed to Cynthia Laemmerhirt at cynthia.laemmerhirt@va.gov.