V212--Non-Emergent Medical Transportation Services

Solicitation

This solicitation seeks quotations for non-emergency ambulatory and wheelchair/ambulette transportation services for research participants of the Veterans Affairs Rehabilitation and Development (RRD) Cleveland FES Center. The goal is to ensure reliable, safe, and timely transportation for participants attending study visits and related medical appointments.

• Provide non-emergency transportation for ambulatory and wheelchair/ambulette users.

• Services include door-to-door assistance.

• Transportation does not include stretcher transports or require EMT-level staffing.

• Vehicles must be licensed, registered, insured, and maintained according to federal, state, and local laws, including ADA requirements.

• Drivers must be qualified, trained (CPR, First Aid, passenger assistance, wheelchair securement), and meet background check requirements.

• Services are provided on an as-ordered basis, with routine trips requiring at least 24 hours' advance notice.

• Estimated historical volume: approximately 270 round trips per fiscal year.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base Year (approx. March 15, 2026 - March 14, 2027) with three Option Years.

• Estimated Value: $19 Million (This appears to be an estimated contract value, not necessarily the total value of this specific solicitation).

• Submission Method: Email to the Contracting Officer.

• Offer Due Date: February 27, 2026, 3:30 PM EST.

• Questions Due Date: February 13, 2026, 3:30 PM EST.

• Evaluation Approach: Lowest-priced technically acceptable (LPTA).

• Evaluation Factors: Technical Capability (Acceptable/Unacceptable), Past Performance (Acceptable/Unacceptable/Neutral), and Price.

• Offerors must submit quotes with pricing for the base and all option periods.

• This acquisition is a 100% set-aside for small businesses.

• Offerors MUST have an active SAM registration at the time of offer submission.

• Service Contract Act Wage Determinations # 2015-4727 applies.

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services, and VA-specific clauses.

• Electronic invoicing is required.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division publication titled "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT." It provides the official wage rates and fringe benefits required for various occupations under the Service Contract Act for specific geographic areas. This document is crucial for contractors to understand the minimum wage and benefit requirements for employees working on covered federal contracts.

• Wage Determination Number: 2015-4727, Revision No. 28, dated 12/03/2025.
• Geographic Area: State of Ohio, specifically the counties of Cuyahoga, Geauga, Lake, Lorain, and Medina.
• Occupational Listings: Includes a comprehensive list of occupations with corresponding wage rates and footnotes.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) for federal contractors.
• Benefits: Details Health & Welfare benefits ($5.55 per hour or $222.00 per week/$962.00 per month) and paid sick leave provisions.
• Vacation and Holidays: Outlines paid vacation (2-4 weeks based on service length) and a minimum of eleven paid holidays.
• Conformance Process: Explains the process for requesting additional classifications and wage rates if an occupation is not listed.

This document is essential for bidders to accurately estimate labor costs for their proposals. It establishes the minimum wage rates and required fringe benefits for all service employees working on the contract. Failure to comply with these wage determinations can lead to penalties. Bidders must ensure their proposed wages and benefits meet or exceed the rates specified in this document for the relevant occupations and geographic area.

Solicitation / RFP / RFQ

This is a PreSolicitation Notice for non-emergency medical transportation services to support the VA RR&D Cleveland FES Center and affiliated healthcare clinics. The services are for research participants traveling to and from designated medical appointments.

• Provide all vehicles, personnel, management, supplies, equipment, and reporting necessary for non-emergency transportation services.

• Ensure transport personnel are appropriately licensed, certified, and qualified.

• Contractor is responsible for the safety and welfare of patients and VA property during transport; any damaged or lost mobility devices or personal belongings must be replaced at the contractor’s expense.

• All transportation requests, changes, and cancellations will be placed only by authorized VA personnel.

• Patient pickups and dropoffs must follow ordering, check-in, and reporting procedures described in the Performance Work Statement.

• Anticipated release of solicitation: on or about January 27, 2026.

• Anticipated period of performance: March 15, 2026, through February 14, 2027.

• Includes three 1-year option periods.

• Potential offerors must monitor SAM.gov for the solicitation release and amendments.

• Offerors must be registered in SAM.gov prior to award.

• Response Date/Time/Zone: January 28, 2026, 4:30 PM Eastern Time, New York, USA.

• This acquisition will be conducted as a total small business set-aside.

• NAICS Code: 485991 (Special Needs Transportation).

• This notice is for information only and is NOT a Request for Competitive Offers. Do not respond to this notice.

• Place of Performance: Louis Stokes Cleveland VA Medical Center, 10701 East Blvd, Cleveland OH 44106. Transport may also include MetroHealth Medical Center’s Old Brooklyn Health Center, Cleveland Clinic, and University Hospitals.