V222--Non-Emergency, Patient Ground Transportation Services

Amendment / Modification

This amendment to Solicitation 36C25626Q0012 has two primary purposes:

1. Extend the response due date: The deadline for submitting offers has been extended to March 16, 2026, at 10:00 AM Central Time (Chicago, USA).
2. Provide vendor questions and answers: This amendment includes responses to vendor inquiries, as detailed in an attached document titled "Vendor Questions and Answers."

• Block 11 (Amendment of Solicitation) is updated to reflect the extended hour and date for receipt of offers.

• The deadline for offer submission is extended to March 16, 2026, 10:00 AM CDT.

• Bidders should review the attached "Vendor Questions and Answers" for clarifications that may impact their proposals.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "Vendor Questions and Answers" for an unspecified SAM.gov opportunity. It clarifies details about the incumbent contractor, historical contract values, award set-aside, historical quantities, subcontractor requirements, average mileage, and training.

• Incumbent Contractor: 28 Trans is the incumbent.
• Historical Contract Values: Verified historical values are $3,995,804.31 for FY 2024 and $4,724,293.86 for FY 2025. Verified records for FY 2023 are not available. Offerors should rely on solicitation requirements and estimated quantities for quotation preparation.
• Award Set-Aside: The contract was awarded as an SDVOSB set-aside.
• Historical Quantities/Volume: Offerors should rely on estimated quantities in the Price/Cost Schedule for proposal preparation, as these represent the Government's best projection. Actual quantities may vary.
• Wheelchair vs. Stretcher Transports: The Government does not maintain precise historical percentages. Offerors should rely on estimated quantities in the Price/Cost Schedule.
• Subcontractor Pre-Approval: Subcontractors are not required to be pre-approved by the VA.
• Average Mileage: Due to geographic service area variations, a reliable historical average mileage is not maintained. Offerors should base pricing on the PWS geographic coverage and performance requirements.
• VetRide Vendor Portal Training: Yes, a training video is available via a provided YouTube link.

This Q&A document clarifies key details that bidders should consider when preparing their proposals, particularly regarding historical data, estimated quantities, and pricing strategies. It emphasizes reliance on the Price/Cost Schedule and PWS for accurate proposal preparation.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial items to procure Non-Emergency, Patient Ground Transportation Services for beneficiaries of the Department of Veterans Affairs Medical Center in Jackson, MS, and its associated Community-Based Outpatient Clinics (CBOCs).

• Provision of ground transportation services for VA beneficiaries.

• Services are to be performed for the G.V. “Sonny” Montgomery VA Medical Center and its surrounding CBOCs.

• The Performance Work Statement (PWS) is a non-negotiable document; offers must not alter it.

• The solicitation number is 36C25626Q0012.

• Provisions and clauses are effective through Federal Acquisition Circular 2025-06.

• Offers are requested via Request for Quote (RFQ).

• Response Date/Time/Zone: 03-13-2026 4:00 pm CENTRAL TIME, CHICAGO, USA.

• This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• SDVOSBs must be registered and appear in SBA VetCert (https://veterans.certify.sba.gov/).

• The applicable NAICS code is 485991 - Special Needs Transportation, with a size standard of $19 million.

• SDVOSB joint ventures must appear as a joint venture entity in SAM.

• Additional documents attached include: 36C25626Q0012, Business Associate Agreement, and WD 2015-5153.

• Contracting Office ZIP Code: 39157.

• Place of Performance: G.V. (Sonny) Montgomery VAMC, 1500 E. Woodrow Wilson Drive, Jackson MS 39216-5199, USA.

Solicitation / RFP / RFQ

This document is a Wage Determination (WD) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for contracts performed in specific areas of Mississippi, including the counties of Copiah, Hinds, Madison, Rankin, Simpson, and Yazoo. This determination is revision number 29, with the last revision date of December 3, 2025.

This document lists numerous occupational codes and titles, along with their corresponding minimum hourly wage rates. It also specifies required fringe benefits that follow the occupational listing. The document details rates for a wide range of job categories, from administrative support and clerical occupations to health occupations, information technology, and maintenance roles.

This document does not specify a contract type, period of performance, or estimated value, as it is a general wage determination applicable to future solicitations and contracts.

This document does not contain proposal submission instructions or evaluation criteria. It serves as a baseline for wage requirements that will be incorporated into specific solicitations.

This document does not specify any set-aside requirements. However, it does note that certain computer professional classifications may be exempt from this wage determination if they meet specific criteria outlined in the Fair Labor Standards Act.

• Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (minimum wage) are referenced, with specific requirements and rates detailed for contractors.
• Health and Welfare benefits are specified, with different rates applicable depending on whether the contract is also covered by EO 13706.
• Paid vacation and holiday provisions are outlined.
• A process for requesting additional classifications and wage rates (conformance) is detailed, including the use of the Service Contract Act Directory of Occupations.
• Hazardous pay differentials are described for work involving ordnance and explosives.
• Uniform allowance and cleaning/maintenance reimbursement requirements are specified.

Form / Attachment / Pricing Sheet

This document is a Business Associate Agreement (BAA) between the Department of Veterans Affairs (VA) Veterans Health Administration (VHA) and G.V. (Sonny) Montgomery VA Medical Center & Associated Community Based Outpatient Clinics. It outlines the terms and conditions under which Protected Health Information (PHI) and Electronic Protected Health Information (EPHI) may be used and disclosed.

• Definitions: Aligns with HIPAA Privacy and Security Rules.
• Ownership of PHI: PHI is the property of the Covered Entity (VA).
• Scope of Use and Disclosure: Details how the Business Associate (G.V. Montgomery VA Medical Center) may use and disclose PHI, including for performing obligations, management, administration, and disclosures to third parties with assurances.
• Obligations of Business Associate: Includes consulting with the Covered Entity, ensuring training for personnel, developing policies, mitigating harmful effects, maintaining systems for incidents, and notifying the Covered Entity of breaches.
• Obligations of Covered Entity: Includes obtaining necessary consents, notifying the Business Associate of restrictions or changes in permissions.
• Material Breach and Termination: Outlines procedures for termination due to material breach or review.
• Amendments and Other Applicable Law: Addresses amendments for compliance and acknowledges other applicable laws.
• Effect of Agreement: Clarifies that a National BAA supersedes local agreements.
• Effective Date and Review Date: Specifies the agreement's effective date and a bi-annual review period.

This document is crucial for any vendor or entity that will be handling Protected Health Information (PHI) on behalf of the VA as part of an underlying contract or agreement. It establishes the legal framework and responsibilities for safeguarding sensitive patient data in compliance with HIPAA. Bidders must understand these requirements to ensure compliance and avoid penalties. It details the specific rules for use, disclosure, breach notification, and termination related to PHI.

Solicitation / RFP / RFQ

This solicitation is for Non-Emergency Wheelchair and Stretcher Transportation Services for the G.V. (Sonny) Montgomery VA Medical Center and its associated Community-Based Outpatient Clinics (CBOCs) and affiliated healthcare clinics. The services are required on an as-needed, 24/7 basis, including weekends and holidays.

• Provision of nonemergent wheelchair and stretcher transportation services.

• Contractor personnel must be courteous, professional, and meet specific qualifications, including valid driver's licenses and background investigations.

• Vehicles must meet federal, state, and local regulations, be clean, well-maintained, and equipped with first aid kits.

• Contractor must utilize the VetRide Vendor Portal for trip requests, status updates, and invoicing.

• Specific procedures for patient transport, including safety, COVID-19 precautions, and vehicle cleaning/disinfection, are detailed.

• Incident reporting and response time requirements are outlined.

• Contract Type: Firm Fixed Price.

• Period of Performance: Date of Award through March 31, 2027.

• Place of Performance: Variable, within Mississippi, Louisiana, and Alabama, including the main VAMC campus and listed CBOCs.

• Offers must be submitted electronically via email to Tammie.Chaney@va.gov by March 13, 2024, at 4:00 pm CT.

• Questions are due by March 9, 2026, at 10:00 am CT.

• Evaluation will be based on Technical Acceptability (Pass/Fail), Past Performance (Pass/Fail), and Price (lowest evaluated price among technically acceptable offers).

• The solicitation is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Total Set-Aside.

• This acquisition is a 100% SDVOSB Total Set-Aside. Only certified SDVOSBs listed in the SBA certification database are eligible.

• Offerors must be registered in SBA VetCert and SAM.

• NAICS Code: 485991 (Special Needs Transportation) with a size standard of $19 million.

• The government intends to award without discussions. Offerors are encouraged to submit their best offer initially.

• Amendments to the solicitation must be acknowledged.