V225--Ground Ambulance Service
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Washington DC VA Medical Center, is conducting a Sources Sought to identify capable contractors for non-emergency ground ambulance services. This market research aims to inform the VA's acquisition strategy for these critical services. Responses are due by April 6, 2025, at 3:00 p.m. EST.
Scope of Work
The contractor will provide 24/7 non-emergency ambulance transportation, including Stretcher Transports, Basic Life Support (BLS), Advanced Life Support (ALS), and Specialty/Critical Care Transport (SCT/CCT) (Tiers 1, 2, and 3). Services are required for the Washington DC VA Medical Center, its Community-Based Outpatient Clinics (CBOCs), and affiliated healthcare clinics across Washington D.C., specific counties in Maryland (Calvert, Prince George's, Montgomery, Charles, St. Mary's), and Northern Virginia (Alexandria, Arlington, Fairfax, Falls Church, Fauquier, Manassas, Manassas Park, Prince William, Loudoun, Stafford), as well as other VA and non-VA facilities and veteran residences.
Key Requirements & Capabilities
- Personnel: Qualified EMTs, CCTPs, and drivers must meet federal, state, and local regulations, pass background checks, and adhere to VA security and TB control policies. Drivers need valid licenses and specific experience.
- Vehicles & Equipment: Ambulances must comply with all regulations. The contractor must furnish all vehicles, supplies, equipment, and linens. Capability to transport up to four simultaneous requests, with one potentially requiring CCT Tier III, is essential.
- Technology & Reporting: Mandatory use of the VetRide Vendor Portal or VA-approved software for trip requests, status updates, and electronic HCFA 1500 claims submission within 30 days. Dedicated staff must monitor the portal 24/7. Incident reporting is required within one hour by phone, followed by a written report.
- Response Times: Vary from 30 minutes for urgent VA transports to 60 minutes for unscheduled add-ons, and 30 minutes for short-notice requests not originating from DC VAMC.
- Quality Control: Contractors must maintain a Quality Control Plan (QCP) detailing organizational structure, deficiency prevention, corrective actions, personnel tracking, on-time service methods, and communication contingency plans. Performance will be assessed against minimum standards (e.g., 97% on-time service).
- Compliance: Adherence to all federal, state, and local regulations, including HIPAA, OSHA, and VA-specific policies (e.g., COVID-19 precautions, no smoking, wage rates, insurance, annual VHA training).
Contract & Timeline
- Type: Sources Sought / Market Research
- NAICS Code: 621910 (Ambulance Service)
- Set-Aside: None specified. Small businesses interested must provide at least 51% of services.
- Anticipated Period of Performance: Date of Award through September 30, 2027.
- Response Due: April 6, 2025, at 3:00 p.m. (Eastern Standard Time)
- Published: March 27, 2026
Submission Instructions
Interested businesses should submit their business name (including UEI, type, socio-economic status), point of contact, capability statement, GSA Contract number (if applicable), brief summary of professional services, and applicable certifications/licenses. Submissions must be sent via email only to tracy.dotson@va.gov.
Additional Notes
This notice is for informational and planning purposes only and does not constitute a solicitation. Responses are voluntary and do not guarantee participation in any future formal RFQ process. Information gathered may significantly influence the VA's acquisition strategy.