V231--660 Heart Transplant Lodging Service

Quick Summary

The Department of Veterans Affairs (VA), specifically the NETWORK CONTRACT OFFICE 19 (36C259), is soliciting quotes for Heart Transplant Lodging Services for the Salt Lake VA Health Care System (VASLCHCS). This opportunity seeks a contractor to act as a broker to secure lodging for eligible beneficiaries undergoing Left Ventricle Assistive Device (LVAD) and Cardiac Transplant procedures. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Quotes are due January 30, 2026.

Scope of Work

The contractor will provide lodging services within 15 miles of the VASLCHCS in Salt Lake City, Utah. Key responsibilities include:

• Acting as a broker to locate and secure hotel/lodging facilities.
• Providing one-bedroom suites for stays of one week or longer, and double queen rooms for shorter stays.
• Ensuring accommodations are not shared, are non-smoking, and meet a minimum 3-diamond/3-star rating.
• Guaranteeing 20 rooms per night, including 8 one-bedroom suites and 2 wheelchair-accessible rooms.
• Finding alternative lodging if the primary facility becomes unavailable at the same rate.
• Facilitating reservations, managing late arrivals/cancellations, and providing a single point of contact.
• Ensuring facilities offer amenities such as fully equipped kitchens (suites), internet/Wi-Fi, pet-friendly options, free breakfast, guest laundry, weekly housekeeping, and free parking.
• Providing shuttle services for airport, VA Medical Center, University of Utah Medical Center, grocery stores, and restaurants, or ensuring proximity to these.
• Maintaining security standards, including adequate lighting and controlled access.

Contract Details

• Type: Firm-Fixed-Price Indefinite Delivery/Indefinite Quantity (IDIQ) contract.
• Period of Performance: 5 years, with ordering periods from April 1, 2026, to March 31, 2031.
• Minimum: 200 EA.
• Set-Aside: Total Service-Disabled Veteran-Owned Small Business (SDVOSB).
• NAICS Code: 561599 (All Other Travel Arrangement and Reservation Services), Size Standard: $32.5 Million.
• Place of Performance: Within 15 miles of 500 Foothill Boulevard, Salt Lake City, UT 84148.

Submission & Evaluation

• Questions Deadline: January 23, 2026, 14:00 MT.
• Quote Submission Deadline: January 30, 2026, 14:00 MT.
• Submission Method: Email only to danielle.kramer@va.gov (4MB email limit).
• Required Volumes: Technical Capability, Price, Past Performance, and VAAR 852.219-75 Certificate of Compliance.
• Evaluation Factors: Technical capability/quality, Price, and Past Performance. Award will be made to the most advantageous offer using comparative analysis, with offers not meeting technical requirements being ineligible.
• Important: SDVOSB status must be verified in SBA's Small Business Certification (SBS) at the time of quote submission and award. Offerors must also comply with subcontracting limitations (e.g., not paying more than 50% of the government-paid amount to non-SDVOSB/VOSB firms for services contracts).

Contact Information

• Contracting Officer: Danielle Kramer
• Email: danielle.kramer@va.gov
• Phone: 303-712-5725