V231--Hoptel Hotel Room Accommodation Contract Base 4 OY. East Orange, NJ
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The VA New Jersey Healthcare System (VANJHCS), Office of Patient Centered Care & Employee Engagement (OPCC&EE), has issued a Request for Information (RFI) to conduct market research. The purpose is to identify commercial sources capable of providing temporary overnight lodging services (Hoptel services) for eligible Veterans receiving medical treatment in East Orange, NJ. This RFI is for market research only and is not a solicitation. Responses are due by June 8, 2026, at 4:00 p.m. Eastern Time.
Scope of Work
The government anticipates requiring one vendor to provide Hoptel services from a single, dedicated facility. Key requirements include:
- Temporary overnight accommodations within 20 minutes travel time of VANJHCS (385 Tremont Avenue, East Orange, NJ 07018).
- ADA-compliant rooms with roll-in shower availability.
- All-inclusive daily room rates covering continental breakfast, free parking, complimentary Wi-Fi, and kitchenette (refrigerator, stovetop, microwave, dishes).
- On-site laundry facilities.
- Complimentary shuttle transportation to/from VANJHCS between 7:00 a.m. and 6:00 p.m., seven days per week.
- 24/7 contractor availability for reservations, modifications, and cancellations.
- Pet accommodations (minimum 2 pets per room) at a minimal fee.
- Minimum two (2) rooms available at the government rate for 95% of the contract year.
- A 4-star or higher facility rating from a nationally recognized source.
- Active SAM.gov registration.
- Estimated volume: 0 to 5+ patients per week.
Contract & Timeline
- Type: Request for Information (RFI) – Market Research
- Anticipated NAICS Code: 721110 (Hotels and Motels, except Casino Hotels and Motels) with an SBA size standard of $47.0 million.
- Response Due: June 8, 2026, no later than 4:00 p.m. Eastern Time.
- Published: May 11, 2026.
Required Respondent Information
Respondents must provide:
- Vendor identification and contact information.
- Mandatory SAM.gov registration details (UEI, status, expiration, CAGE, DUNS, Entity Type, NAICS).
- Mandatory socioeconomic status (Large Business, Small Business, WOSB, EDWOSB, SDVOSB, VOSB, 8(a), HUBZone, etc.) as registered in SAM.gov, with supporting documentation if applicable.
- Mandatory acknowledgment of Small Business Subcontracting Plan requirements if classified as a Large Business and awarded a contract over $750,000.
- Detailed facility capability information, including room amenities, transportation, availability, and pet policy.
Evaluation
Responses will be used to:
- Identify qualified and capable sources.
- Determine the appropriate acquisition strategy and contract vehicle.
- Assess small business and socioeconomic set-aside potential.
- Gather pricing information to support an Independent Government Cost Estimate (IGCE).
Submission Details
Responses must be submitted via email to Megan.Ross3@va.gov as a single PDF or Microsoft Word document. The subject line must be: RFI 36C24226Q0611 HOPTEL HOTEL ROOM ACCOMMODATIONS. Questions regarding this RFI must be submitted in writing to the same email address by June 8, 2026, 4:00 PM ET.
Additional Notes
This RFI does not constitute a commitment by the Government to issue a solicitation, make an award, or pay for any costs incurred in the preparation or submission of a response. Incomplete submissions will not be considered for market research purposes. A signed certification page is required.