V231--Hoptel Lodging Services, Charleston SC VA
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Ralph H. Johnson VA Medical Center in Charleston, SC, is soliciting quotes for Hoptel Lodging Services. This requirement provides temporary overnight hotel/motel accommodations and shuttle services for eligible veteran beneficiaries and their companions who live outside the local commuting area, facilitating access to medical care. This acquisition is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.
Scope of Work
The contractor will provide lodging facilities within 5 miles of the Ralph H. Johnson VA Medical Center (109 Bee Street, Charleston, SC 29401), capable of accommodating up to 75 rooms per week. Services include:
- Temporary lodging with basic amenities (microwave/kitchenette, refrigerator, TV, phone) and daily cleaning.
- Concierge service for older or disabled patients.
- Shuttle services between 5:00 AM and 5:00 PM daily, with pick-up within 30 minutes of request.
- Compliance with the Hotel and Motel Fire Safety Act of 1990 and ADA.
- Preferred hotel quality rating of 3-diamond or 3-star.
- Adherence to VA security and privacy directives for Protected Health Information (PHI), requiring a Business Associate Agreement (BAA).
Contract Details
- Solicitation Type: Combined Synopsis/Solicitation (RFQ)
- Solicitation Number: 36C24726Q0298
- Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ) for a five-year period.
- Period of Performance: April 22, 2026, to April 21, 2031, across five ordering periods.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- NAICS Code: 721110 (Hotels and Motels) with a $40.0 million small business size standard.
- PSC: V231 (Lodging Hotel/Motel)
Submission & Deadlines
- Questions Due: March 11, 2026, by 11:00 AM ET. Submit via email to Lasonja Harvey (Lasonja.harvey@va.gov).
- Quotes Due: March 18, 2026, by 11:00 AM ET. Submit via email to Lasonja Harvey (Lasonja.harvey@va.gov).
- Required Documents: Bidders must review all attachments, including the Performance Work Statement (PWS), Price Cost Schedule Template, and Business Associate Agreement (BAA) Template. The Price Cost Schedule template must be used for pricing.
Additional Notes
This announcement constitutes the only solicitation; no separate written solicitation will be issued. Offerors must be certified SDVOSBs and comply with limitations on subcontracting. Provisions and clauses are incorporated by reference and accessible at www.acquisition.gov.