V231--National Veteran Wheelchair Games Space Support Service

Form / Attachment / Pricing Sheet

This document provides a list of potential hotels for lodging, including contact information and capacity, likely for an event or group requiring accommodation near Huntington Place.

• Hotel Name: Lists four hotels: DoubleTree, Hollywood Casino Greektown, Marriott Renaissance Center, and MotorCity Casino Hotel.
• Contact Person & Email: Provides a specific contact for each hotel.
• Target Group: Indicates the number of athletes each hotel can accommodate (ranging from 50 to 280).
• Distance to Huntington Place: Specifies the proximity of each hotel to the venue.
• SAM's Registration: Lists the registered business name for each hotel.
• Address: Provides the full address for each hotel.

This attachment is relevant for bidders who may be responsible for arranging or managing lodging for athletes or event attendees. It provides a pre-vetted list of hotels, their capacities, and contact details, which can streamline the process of securing accommodations and understanding logistical requirements related to the opportunity.

Solicitation / RFP / RFQ

This solicitation is a combined order request to negotiate a Firm Fixed Price contract for conference space and related services for the 45th National Veterans Wheelchair Games. The event is scheduled for July 9-14, 2026, with move-in on July 7-8 and move-out on July 15, 2026. The Department of Veterans Affairs, in partnership with the Detroit VA Healthcare System and Paralyzed Veterans of America, is co-presenting this event, which is the largest annual wheelchair sports and rehabilitation event globally.

• Minimum of 225,000 square feet of continuous, indoor, wheelchair-accessible convention center/exhibition space.

• Space must accommodate simultaneous adaptive sporting events (e.g., basketball, rugby, table tennis) for up to 500 Veterans in wheelchairs and 400 non-wheelchair users.

• Conference space must be located near contracted hotels for accessibility.

• Specific meeting rooms required, including a ballroom for ceremonies and twelve smaller meeting rooms for various functions.

• Exhibit Hall areas (Halls A, B, D) for expo, registration, sporting events, and athlete reception.

• Provision of internet (40Mbps wireless with 2 SSIDs, 3 drops for printers).

• Security services for exhibit halls and ballroom.

• Parking for event vehicles on July 11, 2026.

• Room keys for VA asset security and event meeting rooms.

• Setup services for room changeovers per schedule.

• Fire Plan Review by the Detroit Fire Department.

• A wheelchair-accessible stage (ramped/ADA compliant) with specified dimensions.

• Contract Type: Firm Fixed Price.

• Period of Performance: Planning Meetings (TBD), Move-in/Set Up (July 7-8, 2026), Event (July 9-14, 2026), Move-out (July 15, 2026).

• Submit price proposals, descriptive literature, and technical proposals via email to Bernadette Bodzenta (Bernadette.Bodzenta@va.gov) and Michelle Rhodes (Michelle.Rhodes@va.gov).

• Technical Proposal should include descriptive literature, commercial list prices, meeting room diagrams, square footage/capacity charts, amenity information (parking, shuttle, transportation, AV, menus), and pricing for meeting space.

• Price Proposal must be provided in accordance with specified CLINs (Meeting Space, Internet, Security, Parking, Keys, Set Up, Fire Plan Review, Special Service Stage).

• Proposals must allow the VA to use its own audio-visual equipment and clearly state any additional charges for connecting government-provided equipment.

• Not specified in the provided text.

• A preliminary event schedule is referenced as attached.

• All pricing must include taxes and fees.

• The facility must be near contracted hotels to provide appropriate access for individuals in wheelchairs with minimal need for transportation.

Solicitation / RFP / RFQ

This is a Notice of Intent to Sole Source for event space and support services for the 45th National Veterans Wheelchair Games (NVWG) to be held in Detroit, MI, from July 7, 2026 – July 15, 2026. The Department of Veterans Affairs (VA) intends to award a contract to the Detroit Regional Convention Facility Authority, DBA Huntington Place Convention Center.

• Minimum of 225,000 Square Feet of Continuous Indoor, Wheelchair Accessible Facility/Exhibition Space.

• Conference Space to accommodate up to 500 Veterans in wheelchairs and 400 non-wheelchair users.

• Facility must be near contracted hotels for appropriate access for individuals in wheelchairs.

• Support services for the event.

• Product Service Code: V231

• NAICS Code: 721110 (Hotels (except Casino Hotels) and Motels)

• Small Business Administration Size Standard: $40 Million

• This is a non-personal services contract.

• This is an Intent to Sole Source; no solicitation document is available.

• Responsible sources who believe they can meet the requirement may submit a capability statement, proposal, or quotation.

• Responses are due in writing via email by Wednesday, April 15, 2026, 1:00 PM (Eastern).

• Email responses to Bernadette Bodzenta (Bernadette.Bodzenta@va.gov) and Michelle Rhodes (Michelle.Rhodes@va.gov).

• Responses must include: Company name, Cage code, SAM UEI, Dun & Bradstreet number, Company address, Point of contact name, Phone number, Fax number, GSA contract (if applicable), and email.

• The subject line for correspondence should be: 36C77626Q0160.

• A determination not to compete is at the government's discretion.

• Procurement is being conducted under FAR Parts 6.103-1 (Only one responsible source) and 12.102(b) (Restricting competition).

• The event is co-presented by the VA and Paralyzed Veterans of America (PVA).

• An estimated 500 disabled Veteran participants (wheelchair/power chair users) and their support staff/volunteers are expected.

• The contracted vendor should ideally be within 10 miles of the closest International Airport.

• Referenced attachments: P01- Wheelchair Games Space – service – Detroit, MI – FY26; P01 – NVWG Event Schedule – Meeting Rooms – FY26; P01 – FY26 VAWG Hotel List.

Other / Unclassified

This document provides a detailed schedule of events for the 2026 NVWG (National Veterans Wheelchair Games) to be held in Detroit, MI, from July 8-14, 2026. It outlines daily activities, including sports competitions, clinics, ceremonies, and social events, along with specific times, locations, and classifications where applicable.

Additionally, the document includes a breakdown of available room sizes and their functions, such as Operations Center, WHEELCHAIR REPAIR, MEDICAL / CLASSIFICATION, and VIP/HOST areas. Door widths and entry types are also noted for some rooms.

While not a solicitation or SOW, this schedule is crucial for potential vendors involved in event logistics, venue management, catering, or support services for the NVWG. It provides insight into the scale, timing, and spatial requirements of the event, which can inform proposals for related opportunities. Understanding the event flow and facility needs is essential for planning and resource allocation.