V231--OKC Hoptel Lodging Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 19, is soliciting proposals for a 5-Year Firm-Fixed Price Indefinite Delivery/Indefinite Quantity (IDIQ) contract for OKC Hoptel Lodging Services. This opportunity is a Total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The contractor will act as a broker to secure off-site lodging for authorized Veterans traveling to the Oklahoma City VA Medical Center and the VA Salt Lake City Health Care facility for appointments. Quotes are due by January 30, 2026, 14:00 MT.
Purpose
The primary objective is to provide convenient and accessible off-site lodging for Veterans, ensuring their healthcare needs are met without the financial burden of long-distance travel accommodation costs.
Scope of Work
The selected contractor will serve as a broker to secure hotel/lodging facilities that meet specific requirements.
- Facility Criteria: Hotels must be within 10 miles of the OKC VA Medical Center, possess a minimum 3 diamond/3-star rating, be non-smoking, fully furnished (Bed(s), Telephone, TV, Refrigerator), and ideally offer two beds to accommodate a caregiver. A minimum of 10 rooms per day (including two ADA compliant) must be reserved for VA veterans, with potential for additional requests. Pet-friendly accommodations are preferred at no additional cost for veterans, and no fee for certified service dogs. No 'Blackout Dates' or seasonal rate changes should apply.
- Contractor Responsibilities: Include finding alternative facilities if primary choices are unavailable, managing invoices, serving as a single point of contact for issues, monitoring hotel compliance with safety and health regulations, and identifying any provided meals and their costs.
- VA Responsibilities: The VA will arrange room reservations and release unreserved rooms by 6 p.m. daily. The VA is not responsible for parking fees or shuttle service costs, though shuttle service to/from the Medical Center and airport is recommended.
Contract Details
- Type: Firm-Fixed Price Indefinite Delivery/Indefinite Quantity (IDIQ)
- Period of Performance: 5 years, from April 1, 2026, to March 31, 2031.
- Contract Minimum: 200 EA.
- Set-Aside: Total Service-Disabled Veteran-Owned Small Business (SDVOSB). Offerors must be verified in the SBA Small Business Certification (SBS) database at the time of quote submission and award.
- NAICS Code: 561599 (All Other Travel Arrangement and Reservation Services) with a business size standard of $32.5 Million.
Submission & Evaluation
- Questions Deadline: January 23, 2026, 14:00 MT.
- Quote Submission Deadline: January 30, 2026, 14:00 MT.
- Submission Method: Email only to danielle.kramer@va.gov (4MB email limit).
- Required Submissions: Offerors must submit four volumes: Technical Capability, Price, Past Performance, and the mandatory VAAR 852.219-75 Certificate of Compliance.
- Evaluation Factors: Award will be made on an "All or Nothing" basis to the responsible offeror whose quote is most advantageous to the Government, considering Technical capability or quality, Price, and Past Performance. Award may be made solely on initial quotes.
Special Requirements
Offerors must complete, sign, and return the VAAR 852.219-75 VA Notice of Limitations on Subcontracting certification. For services contracts, this requires certifying that not more than 50% of the amount paid by the Government will be paid to firms that are not certified SDVOSB or VOSB. Failure to submit this certification will render the offer ineligible.