V999--Wheelchair Transportation Services for Dallas VA Medical Center
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) has issued an amendment to a pre-solicitation notice for Wheelchair Transportation Services for the Dallas VA Medical Center. This notice announces an upcoming online pre-solicitation conference on February 18, 2026, to gather vendor feedback on the DRAFT solicitation. This opportunity is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.
Opportunity Overview
This pre-solicitation notice (36C25726R0014) is for non-emergent wheelchair transportation services for the North Texas Veterans Health Care System (NTVHCS) and its associated Community-Based Outpatient Clinics (CBOCs). The VA is consolidating multiple existing contracts into a single, streamlined solicitation to reduce administrative burden and improve service delivery. A formal Request for Proposals (RFP) is anticipated around March 1, 2026.
Scope of Services
The contractor will provide all vehicles, personnel, management, supplies, equipment, and reporting for 24/7 non-emergent wheelchair transportation. This includes transporting patients, luggage, medical records, and comfort items. Key requirements include:
- Courteous personnel with valid licenses and investigative clearances.
- TB exposure control policy and personnel testing.
- Safe, comfortable vehicles meeting federal, state, and local regulations.
- Drivers aged 18+, with one year of experience, clean driving records, capable of oxygen administration, and advanced first aid certified.
- Utilization of VetRide or VA-approved transportation software.
- Adherence to specific response times and maintenance of a Quality Control Plan (QCP).
Contract Details
- Type: Single Award Indefinite Delivery/Indefinite Quantity (IDIQ) contract, anticipated as Firm-Fixed-Price.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).
- NAICS Code: 485991 – Special Needs Transportation, with a $19.0 Million size standard.
- Estimated Value: IDC Minimum of $5,000.00, IDC Maximum of $100,000,000.00. The consolidation memo estimates approximately $73.7 Million over five years.
- Period of Performance: Ordering Period from April 01, 2026, to March 31, 2031 (60 months). The initial Period of Performance is from the Date of Award through March 31, 2027.
Pre-Solicitation Conference & Next Steps
An online pre-solicitation conference will be held via MS Teams on February 18, 2026, from 10:00 AM to 12:00 PM (Noon) CT. Interested vendors must review the DRAFT solicitation and register to attend by emailing Anitra Carter (anitra.carter@va.gov) and Astrid McKinney (astrid.mckinney@va.gov) by February 13, 2026, 12:00 PM (Noon) CT. The email subject line should be "36C25726R0014 – Presolicitation Conference". The meeting link will be sent by February 17, 2026.
Submission & Evaluation
This is not a solicitation for proposals. However, the DRAFT RFP indicates that future proposals will be evaluated based on Technical Capability, Past Performance, and Price, using a Best Value Tradeoff Approach, with Technical Capability and Past Performance being more important than Price. Offerors must be registered and active in SAM.gov.
Key Attachments
- DRAFT Solicitation (36C25726R0014)
- DRAFT Attachment A: Cover Letter (outlines quote format and required information)
- DRAFT Attachment B: Vendor Questionnaire (details technical approach and compliance requirements)