VA Emergency IV Fluid Vendor-Managed Inventory

Request for Information (RFI)

This RFI is issued by the Department of Veterans Affairs (VA) for Emergency Pharmacy Services - Vendor Managed Inventory (VMI) to support the All-Hazards Emergency Cache (AHEC) program. The VA is seeking market research to understand commercially available solutions for managing medical-grade IV solutions through VMI. This notice is not a solicitation and does not obligate the government to award a contract.

• Store and manage three specified intravenous fluid products (0.9% Sodium Chloride Injection USP 100mL and 1000mL, and Lactated Ringer's Injection USP 1000mL) in pre-established quantities at a vendor-managed facility.

• Products must have a minimum expiration date of 12 months at the time of storage and be compliant with the Trade Agreements Act (TAA).

• Provide timely and accurate Commercial Asset Visibility (CAV) data, including stock levels, production schedules, and availability.

• Provide full lifecycle support for up to 150 pallet positions of Government-furnished material, including receiving, storage, rotation, audit, staging, packaging, maintenance, and shipment.

• Maintain availability, inventory control, and expiration rotation for Contractor-Stocked Emergency Inventory (CSEI).

• The potential contract will include a one-year base period with four one-year option periods.

• Planned Production: Second Quarter of Fiscal Year (FY) 26.

• Period of Performance: Fourth Quarter of FY26 to First Quarter of FY30. Delivery will occur only in the event of an emergency and upon activation from the Government.

• Responses are due by 4:00 PM Central Standard Time on Friday, May 29, 2026, submitted via email to Jennifer.Knight@va.gov.

• Questions regarding the RFI will be accepted until Tuesday, May 19, 2026, at 4:00 PM Central Time.

• An amendment with questions and answers will be posted on Wednesday, May 20, 2026.

• Respondents should provide administrative information (Organization Name, Address, POC, UEI, Ownership Type, Business Size, NAICS code, FSS/NAC numbers) and a Capabilities Statement demonstrating their ability to meet the requirements.

• NAICS Code: 325412 – Pharmaceutical Preparation Manufacturing is recommended, but alternative NAICS codes may be proposed.

• Vendors should indicate their business size designation according to SBA standards.

• Attachment 1: Performance Work Statement (Draft Copy) includes Product Delivery Locations.

• Information provided in response to this RFI is subject to change in a potential RFQ and is not binding on the Government.

• Responses may be shared with all stakeholders and will not be treated as proprietary.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) supports the Veterans Health Administration's (VHA) All-Hazards Emergency Cache (AHEC) program. Its purpose is to ensure rapid availability of three critical intravenous (IV) fluid products during public health emergencies by maintaining them in vendor-managed warehouses, avoiding government storage and associated obsolescence.

• The contractor will be responsible for storing, rotating, and deploying specific IV fluid products.

• Services include management, rotation, inventory control, and deployment for up to 150 pallet positions of Government-procured IV fluids.

• The contract includes a base year with four option years.

• Products covered include:

  • 0.9% Sodium Chloride Injection, USP, 100 mL VIAFLEX Plastic Container (Qty: 2,030 CS)
  • 0.9% Sodium Chloride Injection, USP, 1000 mL VIAFLEX Plastic Container (Qty: 3,480 CS)
  • Lactated Ringer's Injection, USP, 1000 mL VIAFLEX Plastic Container (Qty: 1,740 CS)

• Storage Compliance: Facilities must meet USP-NF, 21 CFR Part 205, FDA, EPA, and state pharmacy board standards.

• Product Readiness: Minimum 12-month expiration date at the time of storage; 24/7 deployment capability.

• Reporting: Monthly inventory status reports and product trend analyses, plus post-deployment documentation within 48 hours.

• Deployment Delivery Turnaround: 24 hours for requested materials to specified destinations (exceptions for Hawaii and Puerto Rico require written approval).

• Material Replenishment: 30 calendar days from notification to restock depleted items.

• Inventory Management: Maintain inventory levels at 100% of contracted amounts, with a 60-day start-up period to build inventory.

• Contract period: One base year with four one-year option periods.

• Storage Locations: Warehouses must be situated within the continental United States (CONUS) and comply with USP-NF, 21 CFR Part 205, and applicable state/federal licensure requirements.

• Delivery: FOB Destination.

• Products must be Trade Agreements Act (TAA) compliant and sourced from authorized manufacturers.

• Contractor must provide timely and accurate Commercial Asset Visibility (CAV) data.

• An emergency contingency plan must be established and maintained.

• The contractor must coordinate with the Contracting Officer (CO) and Contracting Officer's Representative (COR) for product recalls and patient safety alerts.

• QA Surveillance methods include direct observation, periodic inspection, 100% inspection, progress/status meetings, and analysis of contractor reports.