VA-HARRISON LAKE NFH-ROOF REPLACEMENT

Solicitation / RFP / RFQ

This solicitation is for the replacement of the existing roofing system on the Main Office Building at Harrison Lake National Fish Hatchery. The project aims to restore the building's weather resistance, ensure long-term performance, and preserve its historic character and appearance.

• Removal of the existing roofing system.

• Inspection and repair of the roof structure as needed.

• Installation of a new roofing system that maintains the building's historic character and appearance.

• The performance period is mandatory and will begin within 11 calendar days after award and complete within 111 calendar days after receiving notice to proceed.

• Performance and payment bonds are not required.

• Site Visit: Thursday, May 21, 2026, at 10:00 AM EDT. POC is Chris Black, (804) 654-9750, or e-mail: christopher_black@fws.gov.

• Questions Due: Friday, May 22, 2026, at 3:00 PM, to Bill Koski, william_koski@ios.doi.gov.

• Quotes Due: Tuesday, June 2, 2026, at 3:00 PM, to Bill Koski, william_koski@ios.doi.gov.

• Offers must be valid for at least 30 calendar days after the offer due date.

• Offers must be submitted in original and 1 copy.

Not specified in the provided document pages.

• Attendance at the site visit is encouraged but not required.
• The project is operated by the U.S. Fish and Wildlife Service (USFWS).
• The period of performance is from 06/22/2026 to 09/30/2026.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) defines the requirements and scope for replacing the existing roofing system on the Main Office Building at Harrison Lake National Fish Hatchery.

• Remove the existing roofing system, inspect and repair the roof structure as needed.

• Install a new roofing system that maintains the building's historic character and appearance.

• Final material selection must closely replicate the existing historic appearance in color, profile, and texture.

• Preconstruction Activities: Conduct a pre-work inspection, submit proposed roofing materials for approval, and coordinate site access.

• Roof Removal and Preparation: Remove existing shingles, underlayment, flashing, and roof accessories. Inspect decking for deterioration, moisture intrusion, or structural weakness. Replace damaged decking or fascia boards as directed. Protect existing gutters, soffits, and fascia.

• Installation of New Roof System: Install architectural (dimensional) asphalt shingles, matching the "Georgetown Gray" color or approved equal. Install self-adhering ice and water shield membrane over the entire roof deck. Install synthetic underlayment, continuous metal drip edge, starter strip shingles, and a ridge vent system. Replace flashing components and two existing bathroom exhaust vent covers. Ensure all penetrations, transitions, and terminations are properly sealed and watertight. Provide enhanced sealing on the east-facing slope. The roofing system must meet or exceed a minimum wind rating of 110 mph.

• All work must meet manufacturer specifications and National Roofing Contractors Association (NRCA) standards.

• Manufacturer's field inspection and approval required before acceptance.

• Provide a minimum 20-year manufacturer's warranty for shingles.

• Provide a minimum 5-year contractor workmanship warranty.

• Period of Performance: 6/22/2026 to 9/30/2026

• Location: Harrison Lake National Fish Hatchery, 11110 Kimages Rd, Charles City, VA 23030

• Site Conditions: The building will remain occupied during normal business hours. Contractor must maintain safe access to all entrances and parking areas. Staging areas and material storage locations require Project Leader approval. Maintain a clean and safe work environment. Protect existing gutters, soffits, and fascia; repair fascia only if needed.

• Safety and Environmental Requirements: Comply with OSHA, USFWS, and local safety regulations. Use appropriate fall protection, PPE, and safety barriers. Properly contain and dispose of waste materials. Protect adjacent structures, landscaping, and site features. Contractor is responsible for jobsite safety and any damages.

• Work Hours: Limited to the time between one-half hour before sunrise to one-half hour after sunset each day. No work on Saturday, Sunday, or Federal holidays unless authorized.

• Environmental Interruption of Work: Contractor may be directed to shut down work due to weather or other conditions. No additional compensation for such suspensions unless due to unusually severe weather.

• Endangered Species: Contractor must discontinue operations if listed or proposed threatened or endangered species are discovered.

• Drawings: Reduced size drawings may be photographically reduced; do not rely on scales. Request full-size drawings if needed.

• Historical and Archeological Data: Contractor must notify the Contracting Officer immediately if evidence of possible scientific, prehistorical, historical, or archeological data is discovered.

• Substitution: Key personnel, subcontractors, processes, procedures, or materials are incorporated into the contract. Substitutions require Contracting Officer's written consent.

• Environmental Impact: Handle, transport, store, and dispose of all waste materials in accordance with applicable Federal, state, and local laws.

• Hazardous Materials: Any suspected hazardous material must be reported to the Contracting Officer. Friable asbestos-containing materials are not authorized for new construction or maintenance.

• Green Procurement Requirements: Make maximum use of products identified on the mandatory environmental purchasing list.

• Unauthorized Personnel: Access to restricted areas is prohibited.

• Construction Wage Rates: Applicable to truck drivers.

• Fire Danger Season: Comply with applicable state laws and special conditions if working during declared fire danger.

• Payment and Invoicing: Payment requests must be submitted electronically through the Invoice Processing Platform (IPP). Certified payrolls and Statement of Compliance are required with invoices. Retainage of [5-10%] may be withheld until final acceptance.

• Deliverables: Roofing material submittals and color samples, progress and inspection reports, completed roof installation, warranty certificates, maintenance documentation, and final inspection and punch list closeout report.