VA Wide- Third Party Fire and Life Safety Services-Blanket Purchase Agreement

Other / Unclassified

This document is a Sources Sought Notice for market research purposes, seeking potential sources for a VA Wide Blanket Purchase Agreement (BPA) for Third-Party Fire and Life Safety Services. The Department of Veterans Affairs (VA) and Program Contracting Activity Central (PCAC) are gathering information on the qualifications and experience of specialized firms.

• Procurement Goal: To establish a multi-award BPA for fire and life safety professional services across VA Healthcare Systems nationwide.
• NAICS Code: Anticipated to be 541330 (Professional, Scientific, and Technical Services), with a size standard of $25.5 million.
• BPA Structure: A five-year base term BPA with individual Firm Fixed Price (FFP) call orders awarded competitively among BPA awardees.
• Information Requested: Interested firms must submit a capabilities statement including:
  • Company information (UEI, address, POC)
  • Business size and type (based on NAICS 541330)
  • Statement of Interest
  • Past performance on similar projects (up to three contracts, detailing scope, size, dollar value, start/end dates, and contact info)
  • Description of self-performed work
  • A two-page Fire Protection Firm Capabilities Statement detailing services and experience, especially in fire protection and life safety reviews, and SOC drawings.
  • CVs/Resumes for Fire Protection Engineers (FPEs) demonstrating qualifications as per VA standards.
• Submission Deadline: Friday, February 6, 2026, at 12:00 PM EST via email to the primary and secondary points of contact.
• Important Note: This is NOT a solicitation. No proposals are requested at this time. Bidders should monitor SAM.gov for future solicitations. Several related documents are attached for reference, including a Sample Scope of Work and Qualifications for a Project Fire Protection Engineer.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide professional architectural, fire protection engineering, life safety, and code consulting services to update or develop life safety drawings (also known as "Statement of Conditions Drawings" or SOC Drawings) for a Department of Veterans Affairs (VA) facility.

• Develop a complete set of life safety drawings and a report detailing findings and recommendations.

• Conduct in-person fire protection and life safety assessments, including above- and below-ceiling surveys, to confirm life safety features.

• Document the status of unresolved fire protection or life safety deficiencies.

• Review and update background architectural drawings as needed, complying with VA CAD standards if AutoCAD or Revit files are provided.

• Develop Life Safety Plans in AutoCAD or Revit format, indicating fire protection and life safety features, barrier routing, hazardous areas, exits, suites, etc.

• Create a report detailing building fire and life safety features, findings, resolutions, and significant issues.

• Deliverables include a Survey Report, Life Safety Plans (PDF and AutoCAD/Revit), and an Excel spreadsheet of all findings.

• Drawings must comply with Joint Commission and VA requirements.

• Assessments must be based on the edition of NFPA 101 enforced at contract award.

• Deliverables must be corrected based on VA comments and accepted upon resolution of discrepancies.

• Reports and documents must be free of spelling errors, grammatical errors, and conform to PWS requirements.

• Draft deliverables due within 120 days of task award.

• Final deliverables due within 30 days of receipt of VA comments on draft deliverables.

• Performance occurs at a VA facility, requiring contractor site visits.

• Fire Protection Engineers (FPEs) must be licensed professional engineers with specific educational backgrounds, passing the principles and practices exam, and maintaining current licensure.

• FPEs require five years of experience in NFPA codes, sprinkler/fire alarm system design/review, acceptance testing, and developing life safety drawings for complex healthcare occupancies.

• Contractor employees must maintain professional communication with VA staff.

• Contractor must provide meeting minutes electronically within two business days of meetings.

Performance Work Statement (PWS)

To procure independent third-party fire protection and life safety code review services for delegated construction projects as required by VHA Directive 7712.

• Provide qualified Fire Protection Engineers (FPEs) to conduct reviews.

• Deliver written project review reports in editable Microsoft Excel format, along with a PDF version, for each review request.

• Offer follow-up technical support to respond to questions regarding review comments.

• Provide a Microsoft compatible web-based collaborative platform for uploading and reviewing project documents (drawings, specifications, etc.).

• Ensure all written deliverables are in layperson's language with a glossary for technical terms.

• Maintain open and professional communication with VA facility staff.

• Conduct fire protection and life safety reviews at various design submission stages.

• Submit FLS Review Reports within 10 business days of receiving submittal packages.

• Reports must include suggested mandatory and advisory comments, referencing specific code sections (NFPA, VA Fire Protection Design Manual, etc.).

• Reports must be reviewed by a secondary qualified FPE, with both reviewers named.

• Reviews must include, at minimum, occupancy classification, construction requirements, means of egress, protection systems (vertical openings, hazardous areas, detection/alarm, suppression), building services, design specifications, and narratives.

• Inform the VA submitter of potential problems within three business days of receiving review requests.

• Deliverables must be accepted by the VA upon correction of identified deficiencies.

• Reports may be rejected for spelling errors, grammatical errors, improper format, or non-conformance with PWS requirements.

• Minutes of government-contractor meetings must be provided within two business days of the meeting.

Not specified in the PWS text provided.

• FPEs must be licensed professional engineers with an ABET-accredited bachelor's degree in fire protection engineering (or advanced degree) and have passed the principles and practices examination.

• FPEs require five years of experience in NFPA/model code interpretation, design/review of fire alarm/sprinkler systems, healthcare facility design, acceptance testing, and providing FLS plan review services for complex healthcare occupancies.

• Resumes of all FPEs must be reviewed and approved by the COR and Contracting Officer.

• Contractor must use a VA-approved collaborative platform compatible with Microsoft Office and capable of handling large file transfers.

• Contractor must adhere to VA Program Guide PG-18-15 for submittal requirements.

• Provide required documents.

• Be available for communication.

• Provide all personnel, equipment, supplies, etc.

• Secure necessary reference materials.

• Maintain communications with the VA COR.

• Not perform services on specified federal holidays.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the qualifications and scope of services required for a Project Fire Protection Engineer (FPE).

The FPE must possess specific qualifications and experience related to fire protection engineering, including:

• Licensure: A licensed professional engineer with a degree in fire protection engineering, or who has passed the principles and practices examination in fire protection engineering, or holds a current P.E. license in fire protection engineering.
• Experience:
  • Two years of experience in applying and interpreting National Fire Protection Association (NFPA) Codes and Standards and model building codes.
  • Two years of experience in the design/review of automatic sprinkler and fire alarm systems, including shop drawings, hydraulic calculations, and voltage drop/battery calculations.
  • Two years of experience in applying and interpreting specific NFPA codes (e.g., NFPA 1, 3, 4, 10, 13, 14, 17A, 20, 24, 25, 30, 45, 72, 75, 80, 82, 90A, 96, 99, 101, 110, 220, 241, and 2001).
  • Two years of experience in the design of health care facilities.
  • Two years of experience in acceptance testing of fire protection systems.

Not specified in this document.

None explicitly stated beyond the detailed qualifications and experience requirements for the FPE.