VANIHCS FW Generator Load Bank Testing

Form / Attachment / Pricing Sheet

This document provides detailed specifications for four generators, likely intended to inform bidders about existing or required power generation capabilities for an opportunity.

• Generator #1: Boiler Plant, CATERPILLAR, 3306PC, SR4, 211 KW, 265 KVA, 240/480V, 636/318A. Operation for 24 hours: 336 gallons. Full load fuel flow: 14 gal/hr. Typical operating load: 90A. Installed 1982. Liter displacement per cylinder: 10.5.
• Generator #2: Bldg. 16, CATERPILLAR, 3406 DI, SR4, 260 KW, 325 KVA, 120/208V, 902A. Operation for 24 hours: 408 gallons. Full load fuel flow: 17 gal/hr. Typical operating load: 430A. Installed 1982. Liter displacement per cylinder: 14.6.
• Generator #3: Bldg. 16, KATOLIGHT, RG6125H, D375FRJ4, 375 KW, 469 KVA, 277/480V, 564A. Operation for 24 hours: 603 gallons. Full load fuel flow: 25.1 gal/hr. Typical operating load: 250A. Installed 4/6/2004. Liter displacement per cylinder: 12.5.
• Generator #4 (portable): Outside Loading Dock, CATERPILLAR, CAT C13, XQ425, 340 KW, 425 KVA, 120-600V, 600A. Full load fuel flow: 23.1 gal/hr @ 100%, 12.7 gal/hr @ 50%. Installed 1/24/2022. Fuel tank size: 520 gallons.

Bidders should review this information to understand the existing power generation infrastructure, its capacity, fuel consumption, and installation dates. This data is crucial for determining if the current setup meets the opportunity's requirements or if upgrades, replacements, or additional generators are needed. It may influence proposals related to facility operations, maintenance, or power supply.

Amendment / Modification

• This amendment (0001) extends the offer receipt date and provides answers to Request for Information (RFI).

• The hour and date for receipt of Offers is extended to March 27, 2026, at 16:30 EDT.

• A site visit is now scheduled for March 6, 2026, at 08:00 EST at the Fort Wayne VAMC. Offerors should meet at Building 2.

• Answers to RFIs submitted in response to the solicitation are provided on page two of this amendment.

• Solicitation due date for receipt of offers.

• Site visit schedule and location.

• Specific sections of the solicitation (Sections A, 7, 13, 14-15, and 22) are addressed in the Q&A.

• The deadline for proposal submission has been extended.

• Bidders should review the provided RFI answers and updated site visit information when preparing their proposals.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" issued by the U.S. Department of Labor, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act in the specified area.

• Area: Indiana Counties of Allen, Wells, Whitley.
• Occupational Listings: Detailed list of job titles (e.g., "Accounting Clerk I", "Administrative Assistant", "Electrician, Maintenance", "Registered Nurse I") with corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific health and welfare benefits are detailed at the end of the document.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) to covered contracts, outlining requirements for paid sick leave and minimum hourly wages for 2025.
• Vacation and Holidays: Specifies paid vacation accrual based on years of service and a list of eleven paid holidays.
• Hazardous Pay Differential: Details applicable differentials for working with ordnance and explosives.
• Uniform Allowance: Outlines requirements for providing uniforms and reimbursement for cleaning.
• Conformance Process: Explains the process for requesting authorization of additional classifications and wage rates if a required job classification is not listed.

This document is crucial for bidders to understand the labor costs associated with performing the contract. It establishes the minimum wages and benefits that must be paid to employees, directly impacting proposal pricing and overall cost of performance. Bidders must ensure their proposed wages meet or exceed these requirements.

Form / Attachment / Pricing Sheet

This document is a "Form Order Report" detailing the results of a Preventative Maintenance (PM2) service performed on a Caterpillar generator set (Model: 3306 IND, Serial Number: 66D48506, Asset ID: BLDG 2 ROOM 101) located at the VA HOSPITAL NIHS/FT WAYNE. It serves as a record of the inspection and maintenance performed.

• Inspection Details: Includes inspection number, serial number, make, model, equipment family, asset ID, SMU (Service Meter Unit), location, customer information, work order, completion date, inspector, and technician.
• General Info & Comments: Notes that the Boiler Room PM2 is complete and an oil sample was taken.
• Service Sections: Details checks and actions performed across various systems including:
  • Installation (visual inspections, operational checks)
  • Cooling System (radiator, coolant, water pump, belts)
  • Starting System (battery charger, alternator, battery condition)
  • Lubrication System (crank case oil, oil pressure, seals, oil sampling)
  • Control Panel/Generator (instruments, governor, voltage regulator, alarms, frequency, output voltage)
  • Fuel System (fuel lines, day tank pump, priming pump, water separator)
  • Exhaust System/Air Intake System (couplings, manifolds, filters, piping)
  • Upon Completion of Service (control resets, circuit breaker, fuel valves, component status)
  • PM2 Service (filter replacements, oil replacement, waste disposal)
• Status: Each item is marked with a status, predominantly "SATISFACTORY" or "N/A" (Not Applicable).

This document provides a detailed record of maintenance performed on a specific generator set. While not a solicitation or SOW, it could be relevant to bidders if the opportunity involves maintenance, repair, or support services for similar equipment, providing insight into the type of checks and services performed and the condition of the equipment.

Form / Attachment / Pricing Sheet

This document is the VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).
• General Construction: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Special Trade Construction: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.
• Penalties: False certifications are subject to criminal, civil, or administrative penalties, including prosecution.
• Cooperation: Offerors agree to provide documentation to VA to demonstrate compliance.
• Certification Section: A section for the offeror to complete, sign, and return, certifying their intent to comply with these limitations.

This is a mandatory certification for offerors. Failure to complete and return this form with the bid, quotation, or proposal will render the offer ineligible for evaluation and award. Bidders must understand and agree to these subcontracting limitations before submitting their response.

Other / Unclassified

This document is VHA Directive 1028, "Facility Electrical Power Systems," dated February 24, 2020. It establishes policy for the installation, operation, testing, and maintenance of Facility Electrical Power Systems at VA medical facilities and affiliate sites. It rescinds the previous VHA Directive 1028 from July 25, 2014.

This directive outlines the comprehensive policies, responsibilities, and standards for electrical power systems within VA medical facilities. It references numerous national codes and standards (e.g., NFPA, OSHA, Joint Commission) that govern the design, installation, operation, safety, and maintenance of these systems. Bidders involved in projects related to VA medical facility electrical systems, including construction, maintenance, or upgrades, must be aware of and comply with these established policies and standards. The directive details specific requirements for safety analyses (shock hazard, arc flash), equipment securing, implementation of new systems, testing, maintenance schedules, and required training for personnel working with these systems. Understanding these requirements is crucial for developing compliant proposals and executing contracts successfully within VA healthcare environments.

Form / Attachment / Pricing Sheet

This document is VA Form 10-9050, the "Health Care Personnel Influenza Vaccination Form." It is used by Health Care Personnel (HCP) within the Veterans Health Administration (VHA) to document their compliance with the mandatory seasonal influenza vaccination program.

• Vaccination Status: HCP must indicate if they received the seasonal influenza vaccine, were granted a medical exemption, or have a deeply held religious belief preventing vaccination.
• Exemption Details: For medical exemptions, a physician's signature and National Provider Identification Number are required, referencing CDC guidelines for contraindications. For religious exemptions, a supervisor's written notification is needed.
• Acknowledgement of Requirements: All individuals completing the form must acknowledge that declining vaccination requires wearing a face mask and that non-compliance can lead to disciplinary action, up to and including removal from federal service.
• Submission: The form must be submitted to VHA Employee Occupational Health staff by November 30 each year, or within two weeks of beginning employment.
• Documentation: For those vaccinated outside of VHA, documentation of the vaccine (name, date, clinician) is required.

While this form is for internal VHA personnel, understanding its existence and requirements is crucial for any contractor or vendor whose personnel may be considered "Health Care Personnel" (HCP) under VHA definitions and who may be required to comply with similar vaccination or masking policies as part of their contract. It highlights the VHA's stringent approach to health and safety protocols for personnel interacting with patients or other staff.

Request for Information (RFI)

This document is a Request for Information (RFI) for "VANIHCS FW Generator Load Bank Testing" located at the VA Northern Indiana Health Care System - Fort Wayne Campus. It is intended to gather information related to this project.

• Project Title: VANIHCS FW Generator Load Bank Testing

• Project Location: VA Northern Indiana Health Care System - Fort Wayne Campus, 2121 Lake Avenue, Fort Wayne IN 46805

• Contact Person: Samuel Galbreath, Contract Specialist, Department of Veterans Affairs, Network Contracting Office (NCO) 10.

• Contact Email: samuel.galbreath@va.gov

• The RFI is addressed to Samuel Galbreath.

• Responses to RFIs will be answered via amendment(s).

• The RFI number, date, and specific information needed are fields to be filled in.

• There is a section for "Reply From," "Attachments," and "Copy To" for response details.

Form / Attachment / Pricing Sheet

This document is a Load Bank Test Report for a Caterpillar generator, likely performed for the VA Hospital in Fort Wayne. It details the results of a load bank test conducted on April 24, 2025.

• Customer: VA Hospital Fort Wayne
• Site Address: Boiler Room
• Equipment Details: Engine Model 3306, Generator SR4, Control Panel, KW 211, Serial Numbers provided.
• Test Parameters: Pre-start checks, post-start checks, system voltage (480V), power factor (1), test start/end times, and interval length (15 minutes).
• Test Data Table: Records voltage, amperage, frequency, load in KW, coolant temperature, oil pressure, and % of load at 15-minute intervals throughout the test.
• Approval Section: Signatures and titles for the technician and approver, along with machine hours before and after the test.

This report serves as a performance verification document for the generator equipment. Bidders may need to review this to understand the operational capacity and reliability of the power generation system associated with the opportunity. It confirms the equipment's ability to handle specific load percentages and maintain operational parameters under test conditions.

Form / Attachment / Pricing Sheet

This document is VAAR 852.219-73, a VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). It outlines the definitions, eligibility requirements, and compliance obligations for SDVOSBs seeking to participate in this set-aside contract.

• Definition of SDVOSB: Specifies criteria for ownership, control, size standards, and SBA certification.
• Eligibility for Award: Requires concerns to be small businesses under the relevant NAICS code and listed as certified SDVOSBs in the SBA database at the time of offer and award.
• Representation: Bidders must represent that they are eligible and certified SDVOSBs.
• Limitations on Subcontracting (LOS): Details the percentage of contract performance that must be performed by the SDVOSB prime contractor or other certified SDVOSBs, with specific percentages for services (50%), supplies/products (50%), general construction (85%), and special trade construction (75%).
• Compliance Measurement: Specifies how LOS compliance will be measured (end of base/option periods or end of each order period).
• Joint Ventures: Outlines eligibility requirements for SDVOSB joint ventures.
• Precedence: States that the VA Veterans First Contracting Program takes precedence over inconsistencies with SBA regulations.
• Misrepresentation: Warns of debarment for willful misrepresentation of SDVOSB status.

This attachment is critical for any bidder intending to claim SDVOSB status for this opportunity. It defines the precise criteria for eligibility, including mandatory SBA certification and adherence to specific subcontracting limitations. Bidders must ensure they meet all outlined requirements to be considered for award.

Solicitation / RFP / RFQ

This solicitation is for the annual testing and preventive maintenance of generators, Automatic Transfer Switches (ATS), and load banks at the Fort Wayne VA Medical Center. The service includes providing all labor, supervision, equipment, and materials necessary for this work, as well as emergency services twice a year.

• Annual generator, ATS, and load bank testing and preventive maintenance.

• Emergency service provided 24 hours a day, seven days a week, as requested.

• Work must be performed in accordance with manufacturer's requirements and relevant industry standards.

• Specific tasks include inspections, testing, and maintenance of engine lube systems, cooling systems, air systems, fuel systems, electrical systems, AC generators, and ATS units.

• Load testing of emergency generators is required for a four-hour duration, meeting specific percentage of nameplate kW rating at different intervals.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 365 calendar days from Notice to Proceed, with 4 possible one-year option years.

• POP Begin: 04-01-2026, POP End: 03-31-2027 (Base Year).

• NAICS Code: 541380 (Equipment and Materials Testing).

• Small Business Size Standard: $19 Million.

• Proposals must be submitted by 03-13-2026 at 1630 PM EST.

• RFIs are due by 02/18/2026 at 4:30 EST.

• Offers must include a completed SF 1449, acknowledgment of amendments, bid schedule, Quality Control Program, and SDVOSB certificates.

• Evaluation factors are not detailed in this section but will be described in the solicitation.

• This acquisition is set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• All work is located at the Fort Wayne VA Medical Center, 2121 Lake Avenue, Fort Wayne, IN 46805.

• Offerors must submit quotes via email to samuel.galbreath@va.gov. No physical quotes will be accepted.

• Background investigations are required for all contractor employees.

Presolicitation Notice

This notice announces the Department of Veterans Affairs' intent to solicit for "VANIHCS ANNUAL GENERATOR, ATS, & LOAD BANK TESTING AND PM". The project involves furnishing labor, supervision, management, supplies, equipment, and materials for comprehensive Annual Preventive Maintenance and Testing of Emergency Generators, ATS, and Load Banks, as well as providing Emergency Service for the Northern Indiana Health Care Systems Fort Wayne Campus twice a year. The contractor will also provide two Periodic Services, one Annual Maintenance, and be available for 24-hour callback service.

• Perform Annual Preventive Maintenance and Load Testing on emergency generators and ATS equipment.

• Provide two (2) Periodic Services.

• Provide one (1) Annual Maintenance.

• Provide Emergency Call back Services as needed.

• Perform all tasks in accordance with manufacturer's requirements.

• Base contract period of performance is one year, with each additional option year also being one year.

• This is a presolicitation notice and not a Request for Proposal. All information needed to submit documents is contained within this notice; no additional solicitation package or technical information will be issued.

• Solicitation issuance is anticipated on or around January 25, 2026.

• The solicitation will be 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• NAICS Code: 541380 – Testing Laboratories and Services

• Small Business Standard: $19 Million

• Work Location: Fort Wayne VA Medical Center, 2121 Lake Avenue, Fort Wayne, IN 46805.

• The contracting office is Network Contracting Office (NCO) 10, located in Cincinnati, OH.

• Point of Contact: Samuel Galbreath (samuel.galbreath@va.gov)