Vapor Degreaser Cleaning & Acid Neutralization

Solicitation / RFP / RFQ

This solicitation seeks proposals for "Vapor Degreaser Cleaning & Acid Neutralization" services, identified by Product Service Code J035. The government intends to award a contract to the responsible offeror whose conforming offer is the lowest price.

• Bi-Annual Vapor Degreaser System Cleaning and Acid Neutralization, in accordance with the Performance Work Statement (PWS) dated February 12, 2026.

• Contract Summary Report

• Environmental Management System (EMS) reports

• Energy Management System (EnMS) reports

• Contractor's Safety Plan

• Accident/Incident Report

• The contract includes an initial period and multiple option periods.

• Pricing Arrangement: Firm Fixed Price for base and option periods.

• The document references various exhibits (A, B, C, D, E, F) for CDRLs and PWS details.

• Offer Due Date: April 17, 2026, at 12:00 PM local time.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference.

• Evaluation is based on the lowest price conforming offer. FAR 52.212-2 does not apply.

• This acquisition is set aside for Small Business.

• North American Industry Classification Standard (NAICS) code: 562910, with a size standard of $25,000,000.00.

• The solicitation is issued by the U.S. Air Force, Robins AFB, GA.

• Contractors must comply with cybersecurity requirements (DFARS 252.204-7021 and 252.204-7025) related to CMMC Level 1 (Self) or higher.

• Payment requests and receiving reports must be submitted electronically via Wide Area WorkFlow (WAWF).

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It outlines the requirements for a "Contract Summary Report" (Data Item No. A001).

• Data Item Title: Contract Summary Report
• Contract Line Item Number: 0002
• System/Item: Vapor Degreaser Cleaning & Acid Neut
• Authority: DI-ADMIN-80447A
• Contract Reference: PWS Para 1.6
• Frequency: See Block 16
• Submission Requirements: After each visit, the Contractor shall provide a Summary Report via email to the Government Representative no later than five (5) business days after completion of all work. The report should be in Contractor format and include a summary of all work accomplished, any problems encountered with recommendations for solutions, and an estimate of costs.
• Government POC: Thomas Decker (402 CMXG)
• Distribution: Specific addressees and copy counts are detailed in Block 14, including Government POC, WAWF Primary and Alternate contacts, and the Contracting Officer.

This CDRL details a specific reporting requirement for the contractor. Bidders should note the requirement to submit a "Contract Summary Report" after each visit, outlining work performed, issues, recommendations, and costs. This information is crucial for understanding ongoing reporting obligations and the level of detail expected in contractor-generated reports related to the "Vapor Degreaser Cleaning & Acid Neut" system/item.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) detailing a specific data item required under a contract. It outlines the requirements for a "Status Report" related to "Vapor Degreaser Cleaning & Acid Neut" services, specifically for the Environmental Management System (EMS).

• Data Item Number: A/B/C/D/E002
• Title: STATUS REPORT
• Contract Reference: PWS Para 4.11
• Frequency: As Required (ASREQ)
• Submission: First submission is ASREQ, subsequent submissions are as detailed in Block 16.
• Remarks: All contractor personnel working on Robins AFB must complete initial EMS Awareness Training. The Prime Contractor is responsible for ensuring all subcontractors, vendors, and employees complete this training before beginning work. Notification of completion must be sent to the Robins AFB Contracting Officer (CO) and the Contract Surveillance Management Office (CSMO) POCs. Failure to provide documentation may result in contract termination.
• Key Personnel: Lists Government Points of Contact (POCs) for Environmental Management, Primary and Alternate Government POCs, WAWF Primary and Alternate POCs, and the Contracting Officer.

This CDRL highlights a critical reporting requirement and a mandatory training for personnel involved with the Environmental Management System. Bidders should note the requirement for regular status reports and the mandatory EMS Awareness Training for all on-site personnel, including subcontractors. Failure to comply with the training requirement can lead to contract termination, indicating its importance to the government.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) for a specific data item related to the "Vapor Degreaser Cleaning & Acid Neut" system. It outlines the requirements for a "Status Report" as part of the "Energy Management System - EnMS".

• Data Item Number: A/B/C/D/E003
• Title: Status Report
• Subtitle: Energy Management System - EnMS
• Contract Reference: PWS Para 4.12.2
• Frequency: As Required (ASREQ)
• First Submission: As Required (ASREQ)
• Subsequent Submissions: As Required (ASREQ)
• Remarks: All contractors are subject to Energy Management System (EnMS) requirements and must abide by certification guidelines. Personnel working on Robins AFB must complete initial EnMS training provided by the Air Force. The prime contractor is responsible for ensuring subcontractors, vendors, and employees complete this training before starting work.

This CDRL specifies the requirement for a Status Report related to the Energy Management System (EnMS). Bidders should note the requirement for EnMS compliance and initial training for personnel working on Robins AFB, as detailed in the remarks section and referenced in the PWS. This indicates that EnMS compliance and reporting will be a key aspect of the contract.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) for a Contractor's Safety Plan. It outlines the requirements for submitting this plan as part of a contract.

• Data Item Number: A004
• Title: Contractor's Safety Plan
• Subtitle: Safety Plan
• Authority: DI-SAFT-82080/T NOT 1
• Contract Reference: PWS Para 4.13.1
• Submission Requirements:
  • Draft submission required within 10 working days after contract award to 402mxw.se.wf@us.af.mil for review and approval.
  • Government has 5 working days for review. If no changes are noted or no reply is received, the draft is considered final.
  • The safety plan can be in contractor format and sent electronically.
  • Appendix C (supplied by the Government) must also be submitted, with any non-applicable sections annotated.
  • Final copies are due 10 working days after Government acceptance of the draft.
• Key Personnel/Offices: Lists Government POCs for safety, WAWF, and Contracting Officer.

This CDRL specifies the exact requirements and deadlines for submitting a Contractor's Safety Plan. Bidders must understand these requirements to ensure compliance and timely submission of this critical document as part of their contractual obligations.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) for Data Item No. A/B/C/D/E005, titled "ACCIDENT/INCIDENT REPORT." It specifies the requirements for reporting accidents or incidents related to the contract.

• Data Item Title: ACCIDENT/INCIDENT REPORT
• Authority: DI-SAFT-81563 NOT 2
• Contract Reference: PWS Para 4.14
• Frequency: ASREQ (As Required)
• Submission: As specified in Block 16.
• Reporting Requirements: The contractor must notify the Robins AFB Safety Office telephonically within four (4) hours of any mishaps or incidents involving damage to DoD property or employee injuries. A follow-up electronic notification is required within three calendar days. The notification must include specific details such as contract information, date/time/location of the incident, narrative, cause, estimated cost, involved equipment/personnel, and corrective actions.

This CDRL outlines a critical reporting requirement for contractors. Bidders should note the specific procedures, timelines, and information required for reporting accidents and incidents to ensure compliance if awarded the contract. It highlights the importance of safety and property accountability under the contract.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide two annual cleanings and acid neutralization for the Industrial Vapor Degreaser (Model# ZV-10.35SH-EW, S/N 210758) located at Robins Air Force Base, GA.

• Perform complete cleaning of vapor degreaser surfaces, connected still, and associated equipment to remove rust, oxidation, acid deposits, and chemical sludge.

• Neutralize chemicals and remove all acid residue from pipes, fittings, and components.

• Rinse and dry the entire system.

• Verify safety thermostats are operating correctly.

• Ensure required labeling (danger, caution, operating instructions) is present.

• Safely dispose of hazardous substances and materials provided by the Government.

• Contractor technicians must be OSHA Confined Space and Lock Out/Tag Out permitted.

• Follow EPA guidelines and NESHAP standards.

• Cleaning to be completed no later than 30 days after scheduling with the Government Representative.

• Provide a Summary Report via email within 5 business days after completion of work, detailing accomplishments, problems, recommendations, and costs.

• Period of Performance: One (1) year base period with four (4) option years.

• Frequency: Two cleanings per year.

• Place of Performance: Building 20128, Warner Robins Air Logistic Complex, Robins Air Force Base, GA.

• Government will provide access to equipment and workspace.

• Government will ensure system is drained of solvents and fanned off for a minimum of eight (8) hours prior to contractor work.

• Contractor personnel must wear visible identification.

• Contractor must comply with all security requirements, including NISPOM, DAFI 31-101, and OPSEC procedures.

• Contractor must comply with Agency Affirmative Procurement Program requirements for EPA-designated and USDA-designated products.

• Contractor personnel must complete initial Environmental Management System (EMS) Awareness Training and Energy Management System (EnMS) Training.

• Contractor must establish and maintain an acceptable safety program, including a Safety and Health Plan.

• Mishap notification procedures must be followed.

• Invoices and payment requests must be submitted via PIEE/WAWF.

• Unique Item Identification (UID) is required for delivered items meeting DFARS criteria.

Other / Unclassified

This document is a U.S. Department of Labor, Wage and Hour Division, Register of Wage Determinations under the Service Contract Act. It provides a list of occupational codes, titles, and corresponding minimum hourly wage rates and fringe benefits required for federal contracts in the specified geographic area (Georgia Counties of Houston, Peach).

This document is crucial for bidders on federal service contracts in the specified area. It establishes the minimum wage rates and fringe benefits that must be paid to various categories of employees performing work under such contracts. Bidders must consult this determination to accurately calculate labor costs and ensure compliance with federal labor laws when preparing their proposals. It outlines specific wage rates for numerous occupations, including administrative, clerical, technical, health, and maintenance roles, as well as details on paid sick leave, vacation, and holidays.

Form / Attachment / Pricing Sheet

This document, Appendix C, outlines the Industrial Safety and Health Requirements for the BAF 80663 Vapor Degreaser Cleaning and Acid Neutralization contract. It details the mandatory safety and health standards and procedures that contractors must adhere to.

• Part I: Instructions: Emphasizes the requirement for a comprehensive Safety and Health Plan that addresses specific company processes, not just references standards.
• Part II: Environmental, Safety, and Occupational Health (ESOH): Covers contractor responsibility for compliance with federal, state, and local laws, OSHA standards, and specific Air Force requirements. It also addresses Voluntary Protection Programs (VPP), contractor employee safety obligations, inspections by Air Force officials, mishap notification procedures, and impoundment procedures.
• Part III: Requirements: Lists specific checked items that are required elements for contract performance, which the contractor's safety and health plan must address. This includes a wide range of safety topics such as:
  • Motor Vehicles
  • Pedestrian Crosswalks
  • Foreign Object Damage (FOD) Awareness
  • Protective Barriers/Warning Signs
  • Walking – Working Surfaces
  • Excavations
  • Scaffolding
  • Powered Platforms, Manlifts, and Vehicle-Mounted Work Platforms
  • Aerial Lifts Equipment
  • Contractor Aerial Lift Devices
  • Personal Protective Equipment for Aerial Lift Devices
  • General Fall Protection
  • Cranes, Derricks, Hoists, Elevators, and Conveyors
  • Hazardous Materials
  • Compressed Gas and Compressed Air Equipment
  • Materials Handling and Storage
  • Hazardous Waste Operations
  • Personal Protective Equipment
  • Respiratory Protection Program Elements
  • Confined Space Program Elements
  • Welding, Cutting and Brazing
  • Electrical Safety
  • Hazardous Energy Control Program Elements (Lockout-Tagout)
  • Machinery and Machine Guarding
  • Hand and Portable Powered Tools and Other Hand-Held Equipment
  • Toxic and Hazardous Substances
  • Hazardous Communications
  • Demolition
  • Heat Stress
  • General Environmental Controls
  • Hearing Conservation Program Elements
  • Medical and First Aid
  • Grounding, Bonding of Aircraft & Avionics Equipment
  • Batteries
  • Handling, Storage, & Use of Flammable/Combustible Liquids
  • System Modification which Alters Form, Fit or Function
  • Soldering
  • Housekeeping
  • Electronic/Electrostatic Discharge Sensitive Components
  • Liquid Gaseous Oxygen/Cryogenics
  • Work Stands/Platforms
  • Severe Weather Plan
  • Fire Protection for Facilities
  • Explosive Safety Requirements
  • Airfield Criteria
  • Airfield Rescue & Firefighting Capabilities
  • Acceptance/Functional Check Flight & Maintenance Operation Checks
  • Contractors Flight & Ground Operations
  • Lawn/Ground Services
• Part IV: Applicable References: Lists specific documents and standards relevant to various safety topics.

This document is critical for bidders as it defines the safety and health requirements that will be incorporated into the contract. Potential offerors must review these requirements to ensure they can comply and to understand the scope of safety planning and execution necessary for the contract. The contractor's Safety and Health Plan must be accepted by the government prior to work commencing and will be incorporated into the awarded contract. Failure to comply with these requirements can result in work stoppage, delays, and fines.