Varian ARIA Oncology Information System and Eclipse Treatment Planning Systems - Maintenance Service
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Defense Health Agency (DHA), on behalf of A.T. Augusta Military Medical Center (ATAMMC), Fort Belvoir, VA, intends to award a sole source Firm Fixed Price contract to Varian Medical Systems Inc. for maintenance services of their ARIA Oncology Information System and Eclipse Treatment Planning System. This renewal, estimated at $788,077.00, ensures continued safety, compliance, and uninterrupted radiation therapy operations. While this is not a request for competitive proposals, the government will consider informational responses (capabilities statements) from interested parties.
Scope of Work
The contract requires comprehensive software and hardware support for the Varian Aria OIS and Eclipse TPS. Key services include:
- Manufacturer-authorized software support, maintenance releases, bug fixes, patches, and error corrections.
- Annual Preventive Maintenance Inspections (PMIs) to maintain factory specifications.
- Installation of major software upgrades and all maintenance releases/service packs.
- On-site emergency field service support and remote diagnostics.
- Technical and clinical help desk support during business hours.
- Annual refresher training if no software upgrade is released.
- Ensuring compatibility of Eclipse computer hardware with software upgrades.
Contract & Timeline
- Type: Sole Source, Firm Fixed Price
- Duration: Base Year + 2 Option Years (March 15, 2026 – March 14, 2029)
- Estimated Value: $788,077.00
- Set-Aside: None (Sole Source)
- NAICS: 334510 (Electromedical and Electrotherapeutic Apparatus Manufacturing)
- Response Due: March 6, 2026, 5:00 PM EST
- Published: February 24, 2026
Response Information
This notice is not a request for competitive proposals or quotes. The government's determination not to compete this requirement is at its sole discretion. Information received from capabilities statements will be considered solely for the purpose of determining whether to revise this determination. Responses must be submitted via electronic mail only.
Additional Notes
- Place of Performance: A.T. Augusta Military Medical Center, Fort Belvoir, VA.
- Contact: Tiphenie Wise-Trayham (Tiphenie.a.wise-tryham.ctr@health.mil).
- Contractor personnel must be factory-trained with a minimum of 3 years of experience and comply with Federal, State, Local laws, and 21 CFR. Invoices must be submitted via WAWF-RA.