VARIOUS PARTS for Repair & Overhaul for the U.S. Coast Guard Aircraft C27J

Solicitation / RFP / RFQ

This document outlines the terms and conditions for Solicitation 70Z03826QW0000008. It details the provisions and clauses applicable to any order awarded as a result of this solicitation, superseding all other terms and conditions.

• The solicitation includes specific line items for repair and overhaul of aircraft components, including:

  • VALVE, LH FLOAT, FWD (NSN: 2915-15-057-7071, P/N: 9507231SM)
  • FILTER, HIGH PRESS (NSN: 1650-01-HS3-2067, P/N: 100-12063-00 / 100-12063-01)
  • MLG FREE FALL ASTR (NSN: 1620-99-979-4491, P/N: AIR87430/2 / AIR87430/3)

• Vendors must be FAA 145 certified and perform at least 50% of the work at their FAA-certified facility for repair/overhaul services, unless they are the OEM or a Production Approval Holder (PAH).

• Vendors must meet specific capability requirements as determined by division-level command-appointed Coast Guard Engineers or Equipment Specialists.

• If a vendor lacks documented history with USCG services, the Government may request supporting capability information.

• The contract is anticipated to be awarded on a sole source basis to LEONARDO SPA (CAGE Code: A1512), however, all responsible sources may submit a capability statement or quotation.

• Award will be made to the lowest priced, technically acceptable offeror representing the best value to the Government.

• Offers will be held firm for 60 calendar days from the date specified for receipt of offers.

• Delivery is required within ninety (90) days after receipt of order (ARO) to Elizabeth City, NC. Early and/or partial deliveries are desired and accepted.

• Offers must include the solicitation number, offeror's name/address/phone, UEI, information for evaluation factors, responses to required certifications, and a statement of agreement with terms and conditions.

• Technical Acceptability will be evaluated as "acceptable" or "unacceptable" and requires proof of current FAA certification, or OEM, or Air Force approval to provide the specified services.

• Repair of parts must be in accordance with the latest revision of the OEM Component Maintenance Manual (CMM) and Statement of Work (SOW).

• The Government intends to award without discussions; initial offers should contain the best terms.

• The Government reserves the right to conduct discussions if necessary and may reject any or all offers.

• While anticipated as sole source to LEONARDO SPA, all responsible sources may submit a capability statement or quotation.

• The document incorporates numerous FAR and HSAR clauses by reference, including those related to certifications, prohibitions on certain technologies, and quality assurance.

• Specific clauses address: Instructions to Offerors (52.212-1), Evaluation (52.212-2), Terms and Conditions (52.212-4), Sustainable Products and Services (52.223-23), Fast Payment Procedure (52.232-90), Security Prohibitions and Exclusions (52.240-91), and Certificate of Conformance (52.246-15).

Statement of Work (SOW)

To obtain services for the inspection, repair, and/or overhaul of components for the U.S. Coast Guard (USCG) from an Original Equipment Manufacturer (OEM), an OEM Authorized Repair Center, or a Federal Aviation Administration (FAA) Certified 145 Repair Center.

• Services must comply with OEM specifications, Component Maintenance Manuals (CMMs), drawings, Service Bulletins, Overhaul and Repair Instructions (ORI), and OEM technical specifications current at the time of contract award.

• Contractors must obtain required OEM documentation as it is not provided by the USCG.

• USCG modifications to components must be retained unless otherwise specified.

• Coating requirements must be strictly adhered to.

• Three levels of repair are defined: Inspect/Repair, Overhaul, and Beyond Economical Repair (BER) evaluation.

• Corrosion found during inspection requires thorough disassembly and repair according to OEM specifications. Flight Critical components with corrosion are not permitted and require OEM evaluation.

• Contractors must provide a Teardown and Inspection Report (TIR) detailing parts repaired or replaced.

• Turn-around-time is ninety (90) days after receipt of material (ARM), with earlier delivery desired if no extra cost to the Government.

• Components must be airworthy and suitable for installation on USCG aircraft.

• A Federal Aviation Administration (FAA) airworthiness release 8130-3 Certificate or EASA Form-1 is required with each component, or an authorized Certificate of Conformance.

• Components must be thoroughly cleaned to be free of hazardous dust (hexavalent chromium, cadmium, lead).

• Packaging and preservation must comply with applicable standards (CMM, ANSI/ESD S541, MIL-STD-2073, ATA-300) to afford maximum protection and prevent corrosion for at least one year.

• Internal packaging must not include popcorn, shredded paper, styrofoam, or peanut packaging.

• Not explicitly stated in this document, but implies ongoing service for USCG aviation components.

• Contractor shall be ISO 9000 compliant or have a quality system acceptable to the USCG.

• Contractor shall provide a Federal Aviation Administration (FAA) airworthiness release 8130-3 Certificate or EASA Form-1 with each component tested, repaired, and/or overhauled.

• Contractor shall maintain a legible component tracking form for each tracked component, showing part number, nomenclature, serial number, and specific rework performed.

• Components must be tracked via the Coast Guard's Aviation Computerized Maintenance System (ACMS).

• Packaging must include specific labeling and documentation (e.g., NSN, Part Number, Serial Number, PO Number, CLIN, CAGE CODE, Material Inspection and Receiving report, Certificates of Conformance).

• The USCG reserves the right to invoke Defense Contract Management Agency (DCMA) requirements.

• Final inspection and acceptance will be performed by ALC quality assurance personnel.

Solicitation / RFP / RFQ

This document is a Justification for Other Than Full and Open Competition under Simplified Acquisition Procedures (SAP) for FAR 12.102(a). It outlines the rationale for procuring specific aircraft parts for the USCG Aircraft without full and open competition.

• Procurement of the following aircraft parts:

  • 2 EA VALVE, LH FLOAT, FWD P/N 9507231SM NSN 2915-15-057-7071
  • 1 EA FILTER, HIGH PRESS P/N 100-12063-00 NSN 1650-15-198-5853
  • 1 EA FILTER, HIGH PRESSUR P/N 100-12063-01 NSN 1650-01-HS3-2067
  • 1 EA MLG FREE FALL ASSTR P/N AIR87430-2 NSN 1620-99-979-4491
  • 2 EA MLG FREE FALL ASSIS P/N AIR87430/3 NSN 1620-01-HS3-1949

• These parts are for C27J aircraft and will be placed in ALC Ready-For-Issue Inventory for future requirements and installation on a USCG Aircraft.

• The document references Simplified Acquisition Procedures (SAP) and FAR 12.102(a).

• Not applicable for this justification document.

• The justification cites "ONLY ONE SOURCE REASONABLY AVAILABLE" and "BRAND NAME" as justification types.

• The rationale states the service is procurable from the aircraft OEM LEONARDO SPA (CAGE CODE A1512) and is the only known source capable of fulfilling the requirement due to proprietary rights over technical data, specifications, and drawings.

• Suggested Source: AVIATION DEVICES AND ELECTRONIC, 3215 W LOOP 820 S FT WORTH, TX 76116 (1NPE1).

• Fair and Reasonable Price Determination Methods include Market Research, Comparison of Proposed Price with Previous Purchases, Current Price List, Comparison with Similar Items, Comparison to IGCE, Contracting Officer's Personal Knowledge, or Other (Explain).