Various Promotional Items for Recruiting & Retention

Solicitation / RFP / RFQ

This solicitation (W912SV26QA003) is a Request for Quote (RFQ) for promotional items for the Massachusetts Army National Guard (MAARNG). The acquisition is a 100% set-aside for Small Business concerns under NAICS code 339940 (Office Supplies).

The solicitation details the procurement of various promotional items, including:

• OCP Tactical Laptop Backpacks (800 units)
• Satin Graduation Stoles (250 units)
• Micro-Fiber Rally Towels (16,000 units)
• Hard Enamel Metal Pins (10,000 units)
• Clip-On Badge Holder/Reels (9,000 units)
• Light Up Foam Batons (3,000 units)
• 3-in-1 Wireless Charging Stations (1,500 units)
• Athletic T-Shirts (3,000 units)

Each item has specific dimensions, material, imprint requirements (including artwork specifications), and delivery instructions. Vendors must provide digital proofs and production samples for approval.

• Contract Type: Firm-fixed-price.

• Period of Performance: Delivery is expected within 60 calendar days from the date of award receipt for all items.

• Estimated Value: Not explicitly stated, but the NAICS code 339940 has a size standard of $19,000,000.00.

• Quote Submission: Quotes must be submitted electronically to Marc Kerrigan (marc.j.kerrigan.civ@army.mil) and Isao Hattori (isao.hattori.civ@army.mil).

• Closing Date: April 10, 2026, at 05:00 PM local time.

• Questions Deadline: Must be received no later than five (5) business days prior to the closing date.

• Evaluation Criteria: Award will be made to the responsible quoter whose quote conforms to all requirements and submits the lowest total price for all CLINs. Technical acceptability is the non-cost factor.

• This acquisition is a 100% set-aside for Small Business concerns.

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services, small business set-asides, and payment instructions (WAWF).

• A Statement of Work (SOW) is attached and referenced for detailed item descriptions and approval conditions.

Statement of Work (SOW) / Performance Work Statement (PWS)

The Massachusetts Army National Guard Recruiting and Retention Battalion (MAARNG) seeks to procure various MAARNG logo-branded personal presentation items (PPIs) to support marketing programs by Recruiting and Retention NCOs (RRNCOs). The goal is to generate awareness, enhance relationships, and identify leads for enlistment into the MAARNG.

The following items are to be procured:

• 800 OCP Tactical Laptop Backpacks: 600 denier polyester, side-loading for up to 17" laptops, headphone port, multiple accessory pockets, hide-away hood. Imprint: 4" x 4" Full Color Embroidery (Artwork C).

• 250 Satin Graduation Stoles: Black with gold trim, 5" wide, 35" long from shoulder. Imprints: 3" x 3" Full Color Embroidery on each end (Artwork A on right, Artwork D on left).

• 16,000 Micro-Fiber Rally Towels: Approx. 18" x 11", 250GSM microfiber. Imprint: 12" x 8" Full Color (Artwork B, black text at bottom).

• 10,000 Hard Enamel Metal Pins: Approx. 0.75" x 1.5", custom shape, black metal plating, butterfly clutch. Imprint: Full Color Hard Enamel (Artwork B, specific text excluded).

• 9,000 Clip-On Badge Holders/Reels: Approx. 2.75" carabiner clip with 35" retractable cord. Imprint: 0.75" Full Color Artwork A on black background.

• 3,000 Light Up Foam Batons: Approx. 16", multicolor LEDs, includes battery. Imprint: 7" x 1.25" Single location Black Imprint (Artwork D).

• 1500 3-in-1 Wireless Charging Stations: For smartphone, Apple Watch, and AirPods. Imprint: 2" x 3.5" Single location Full Color Imprint.

• 3000 Athletic T-Shirts (Unisex): Tan 499/Coyote Brown, 4 oz polyester, moisture-wicking. Sizes: XS-XXL. Imprints: 2.75" x 2.75" Full Color Left Chest (Artwork A); Full Back Full Color (Artwork C).

• MAARNG to provide all artwork files within 7 days of contract award.

• Vendor to provide digital proof within 7 days of artwork submission.

• Vendor to provide production sample within 30 days of digital proof approval.

• Liftgate delivery to Camp Curtis Guild, Reading MA, within 45 days of production sample approval.