Vault Toilet Servicing for 3 Ranger Districts of the Bighorn National Forest

Performance Work Statement (PWS)

This PWS outlines the requirements for providing toilet vault pumping services for the Bighorn National Forest. The contractor will be responsible for pumping, washing down, recharging, disinfecting, and disposing of waste from various vaults.

• General Responsibilities: Adhere to OSHA regulations, maintain general liability insurance, and possess all necessary licenses.

• Equipment: Furnish all necessary equipment, including a tank truck with pressure washing capabilities. Pumping hoses should be adequate in length and diameter. Equipment must comply with local and state regulations.

• Pumping Procedures: Specific procedures are detailed for flat-bottomed and sloped vaults, including waste removal depth, cleaning, and pre-charging with water.

• Debris Removal: All debris must be removed from vaults prior to pumping and disposed of properly off-forest.

• Drafting Water: Fresh water may be drafted from natural sources under specific conditions and with COR approval.

• Offsite Disposal: The contractor is responsible for all waste disposal at sewage disposal facilities, conforming to all federal, state, and local laws.

• Vault Pumping: Remove all debris before pumping; remove waste within 4-5 inches of the bottom; ensure manhole covers are replaced correctly with airtight seals; avoid spillage; replace manhole covers and locks.

• Vault Cleaning (Interior/Exterior): Clean and disinfect seats, covers, risers, and any spillage areas. Pre-charge vaults to a specific depth.

• Restocking: Toilet paper dispensers must be restocked.

• Waste Disposal: All waste must be disposed of at approved facilities, ensuring toilets are ready for immediate use.

• Emergency Services: Complete emergency servicing within 72 hours of notification.

• Performance Incentives: Failure to meet performance standards may result in negative performance reviews, potential pay deductions, or contract termination.

• Services are required at Campgrounds, Picnic Areas, Administrative Sites, and Trailheads on the Medicine Wheel, Tongue, and Powder River Ranger Districts of the Bighorn National Forest.

• The exact dates are not pre-determined and will be communicated by the Contracting Officer's Representative (COR).

• Vaults are generally accessible between May and September.

• Government Furnished Items: Yale keys will be provided for locked vaults.

• Travel: The contractor is responsible for all travel costs; no reimbursement will be provided.

• Key Personnel: The contractor must identify key personnel responsible for contract duties.

• Security: No security clearance is required, but data security protocols must be followed.

• Prework Conference: A meeting will be held prior to the start of work to discuss the schedule, requirements, and responsibilities.

Form / Attachment / Pricing Sheet

This document is a map and a table detailing the locations and quantities of vault toilets within the Bighorn National Forest. It serves as a reference for the placement and number of facilities.

• Map: Visually displays the Bighorn National Forest with marked locations of vault toilets. Different symbols indicate varying degrees of user comfort and suitability for different vehicle types (NFSR - High Degree of User Comfort, NFSR - Moderate Degree of User Comfort, NFSR - Suitable for Passenger Cars, NFSR - High Clearance Vehicles).
• Table: Lists specific locations (e.g., Adelaide, Arrowhead Bowl, Battle Park) and provides the number of "Toilets" and "Vaults" at each site.

This attachment is crucial for understanding the scope of work related to the maintenance, servicing, or installation of vault toilets within the Bighorn National Forest. Bidders should use this information to assess the geographical distribution, quantity, and accessibility of the facilities that may be part of the opportunity.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for on-call vault servicing. The Bighorn National Forest requires these services across three districts: Medicine Wheel, Tongue, and Powder River.

• On-call vault servicing.

• Services are required across three districts: Medicine Wheel, Tongue, and Powder River.

• Further details on requirements are provided in Attachments 1, 2, and 3.

• The contract is structured with a Base Year and four Option Years.

• Base Year: On-call vault servicing contract across three counties.

• Option Year 1: 5/1/2027 - 4/30/2028

• Option Year 2: 5/1/2028 - 4/30/2029

• Option Year 3: 5/1/2029 - 4/30/2030

• Option Year 4: 5/1/2030 - 4/30/2031

• Delivery for the base year is specified as 04/30/2027.

• The solicitation issue date is May 14, 2026.

• The offer due date is May 28, 2026, at 1500 MT.

• The North American Industry Classification Standard (NAICS) code is 562991.

• The size standard is $9 million.

• This acquisition is being conducted as a Request for Quotation (RFQ).

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, and 52.212-5, which are attached. Addenda are also mentioned.

Solicitation / RFP / RFQ

This solicitation is for an on-call vault servicing contract for the Bighorn National Forest, covering three counties in Wyoming. Services include pumping vault toilets, recharging vaults, and pumping portable toilets. The contractor will be responsible for all labor, materials, tools, supervision, permits, transportation, equipment, and insurance.

• Vault servicing (pumping, recharging)

• Provision of labor, materials, tools, equipment, and insurance

• Compliance with Service Contract Labor Standards

• Adherence to Federal Acquisition Regulation (FAR) and USDA Acquisition Regulation (AGAR) clauses and provisions.

• Anticipated Award Type: Firm-fixed-price services contract.

• Period of Performance: One (1) one-year Base period and four (4) one-year option periods, not to exceed five (5) years total.

• Offerors must submit pricing for all items in the Schedule of Items (Attachment 3).

• A technical proposal and past performance information are required.

• Quotes will be evaluated on a lowest price technically acceptable (LPTA) basis.

• Technical Approach: Evaluates the ability to provide a sound and compliant approach, including meeting schedule requirements (Attachment 2), explaining how services will be performed, and listing bio-based products used.

• Past Performance: Will be evaluated based on contractor references and information from sources like CPARS.

• Offerors must hold prices firm for 90 calendar days from the receipt date.

• Submission Deadline: May 28, 2026, by 3:00 PM Mountain Time via email.

• Offerors are required to meet a qualification requirement, which may include having an active registration in SAM.gov.

• The following attachments are provided: Solicitation Terms and Conditions (Attachment 1), Performance Work Statement (Attachment 2), Schedule of Items (Attachment 3), Map locations of vaults (Attachment 4), and Wage Determinations (Attachment 5).

• Questions are due by May 20, 2026, at 12:00 PM Mountain Time.

• The solicitation incorporates numerous FAR and AGAR clauses by reference, including those related to commercial products/services, labor standards, government property, and DEI compliance.

Form / Attachment / Pricing Sheet

This document, titled "Schedule of Items," details the specific locations, quantities, and sizes of toilet vaults requiring servicing across various Ranger Districts within the Bighorn National Forest. It outlines the base year and four option years for the contract, including "optional vaults" that may or may not require service.

• Service Area: Powder River, Medicine Wheel, and Tongue Ranger Districts of the Bighorn National Forest.
• Service Period: Base Year (6/1/2026 - 4/30/2027) and four Option Years (5/1/2027 - 4/30/2031).
• Service Requirement: Vaults are to be serviced at least once per year. Notification for service will be via call, text, or email. Each work order guarantees a minimum of three units of work, excluding emergency services.
• Location Details: Provides latitude, longitude, number of toilets, number of vaults, and vault size (in gallons) for each service location.
• Optional Vaults: Lists additional vaults that may require service based on accessibility and usage, with a 72-hour response time for servicing once notified.

This document is crucial for bidders as it provides a detailed breakdown of the scope of work, including the exact locations and estimated number of service calls required over the contract period. It allows potential bidders to assess the logistical demands, resource requirements, and potential costs associated with fulfilling the contract. The inclusion of latitude and longitude coordinates, along with vault specifications, aids in precise planning and pricing.

Form / Attachment / Pricing Sheet

This document provides the official U.S. Department of Labor Wage Determinations for various occupations under the Service Contract Act (SCA) for specific counties in Wyoming. It establishes the minimum wage rates and fringe benefits required for service employees working on federal contracts in these areas.

• Wage Determination Numbers: Identifies specific wage determinations (e.g., 2015-5407, 2015-5411).
• Geographic Area: Specifies the counties covered by each wage determination (e.g., Big Horn, Fremont, Hot Springs, Park, Washakie, and Campbell, Crook, Johnson, Sheridan, Weston).
• Occupational Listings: Provides a comprehensive list of occupations, their corresponding codes, and the minimum hourly wage rate.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing, with specific Health & Welfare rates detailed at the end of the document.
• Executive Order Notes: Includes information regarding Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining contractor obligations and worker protections.
• Conformance Process: Details the procedure for requesting additional classifications and wage rates not listed in the determination.

This document is critical for bidders to accurately calculate labor costs for their proposals. It ensures compliance with federal labor laws by specifying the minimum wages and benefits that must be paid to service employees performing work under a federal contract in the designated geographic areas. Bidders must consult these wage determinations to ensure their proposed labor rates meet or exceed the SCA requirements.