Vector network analyzer, module, software and cable set or domestic equivalent

Solicitation / RFP / RFQ

Oak Ridge National Laboratory (ORNL) is seeking a firm fixed price proposal for a vector network analyzer, module, software, and cable set, or a domestic equivalent. The award will be based on the lowest priced, technically acceptable proposal.

• Vector network analyzer, module, software, and cable set (or domestic equivalent).

• A firm fixed price quote with proposed delivery schedule.

• Completed and signed Representations & Certifications.

• Explanation of any exceptions taken to the terms and conditions.

• Contract Type: Firm Fixed Price.

• Anticipated Subcontract Period of Performance: To Be Determined.

• Proposal Due Date: March 20, 2026, by 4:00 PM EST. Proposals must be submitted via email to the Procurement Officer.

• Questions Due Date: March 17, 2026, by 4:00 PM EST. Questions must be submitted in writing via email.

• Evaluation Criteria: Lowest priced, technically acceptable proposal.

• Small Business Set-Aside: No.

• NAICS Code: 334516 - Analytical Laboratory Instrument Manufacturing.

• Offer Validity Period: 120 days.

• FAR 52.211-6 Brand Name or Equal shall apply.

• Several attachments are provided, including Bill of Materials, ORNL Terms and Conditions, UT-Battelle Prime Supplemental Flowdown Document, and Representations & Certifications.

Form / Attachment / Pricing Sheet

This document outlines the "Terms & Conditions" for Purchase Orders related to Commercial Products & Services under the Simplified Acquisition Threshold (SAT). It details the contractual obligations and requirements for sellers (vendors) engaging with the Company (UT-Battelle, LLC, operating Oak Ridge National Laboratory for the DOE).

• Definitions: Clarifies terms like "Government," "Company," "Seller," "Agreement," "Procurement Officer," and "Product."
• Order of Precedence: Establishes the hierarchy for resolving inconsistencies within the agreement documents.
• Communication: Defines the Seller's limited communication with the Government.
• Warranties & Inspection: Outlines Seller's responsibilities for goods and services, including defect-free products and professional service standards.
• Shipping & Delivery: Specifies that delivery drivers must be U.S. citizens.
• Electrical Equipment: Requires listing by a nationally recognized testing laboratory (NRTL).
• Payment: Directs suppliers to the Ariba Network for payment information.
• Compliance: Mandates adherence to all applicable laws and regulations.
• Termination: Details conditions under which the Company can terminate the agreement (convenience or default).
• Excusable Delay: Defines circumstances that may excuse non-performance.
• Access: Requires compliance with DOE facility rules for access.
• Changes: Outlines the process for making changes to the Purchase Order.
• Insurance & Indemnity: Specifies required insurance coverage and indemnification obligations.
• Information Technology: Requires adherence to IT security policies and NIST standards.
• Foreign Corrupt Practices Act: Prohibits bribery of foreign officials.
• Export Control: Requires compliance with ITAR, EAR, and other export regulations.
• Employee Concerns Program / Differing Professional Opinions: Outlines processes for employees to raise concerns.
• Protection of Personally Identifiable Information (PII): Details strict requirements for handling PII, including security safeguards, incident reporting, and data destruction.

This document is crucial for any vendor seeking to provide commercial products or services under the SAT to Oak Ridge National Laboratory. It defines the fundamental legal and operational framework of the purchase order, including critical requirements related to product quality, delivery, compliance, data protection, and termination. Bidders must review and understand these terms to ensure they can meet all obligations before submitting a proposal or accepting an order.

Form / Attachment / Pricing Sheet

This document is a Bill of Materials (BOM) or pricing sheet, likely intended for vendors to provide quotes for specific equipment and related items. It outlines the items required, their part numbers, manufacturers, and quantities.

• Vendor Name, Quote Number, Date: Fields for the vendor to complete.
• Line Item Description: Details of the items required, including:
  • USB VNA, 2-port, 300 kHz to 20 GHz Vector network analyzer (or domestic equivalent)
  • Ecal Module DC to 18 GHz 2-port, 3MM or domestic equivalent
  • Material Measurement Software Suite or domestic equivalent
  • Semi-rigid cable set 3.5 mm (test port) to 3.5 mm or domestic equivalent
• Part Number: Specific part numbers for the items (e.g., P9374A, N7554A/3MM, N1500A/001/SW1000-D10, 85131D).
• Manufacturer: Identified as Keysight for all listed items.
• Quantity: Specified as 1 for each item.
• Unit Price, Total Price, Lead Time, Country of Origin: Columns provided for vendor to fill in pricing, delivery time, and origin information.

This document is crucial for potential bidders as it directly lists the components and equipment needed for the opportunity. Bidders must use this sheet to prepare their quotes, ensuring they provide accurate pricing, lead times, and confirm compliance with the specified items and manufacturers (or acceptable domestic equivalents).

Form / Attachment / Pricing Sheet

This document, "Attachment C - UTB Prime Supplemental Flowdowns," outlines additional terms and conditions that are incorporated by reference into subcontracts and purchase orders under the prime contract DE-AC05-000R22725. It serves to flow down mandatory U.S. Government regulatory and customer obligations from Oak Ridge National Laboratory (ORNL) to its sellers.

• The document lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses, along with specific ORNL clauses.
• Each clause is presented with its number, title, and date, and often includes applicability criteria based on contract value or type (e.g., "Applicable to agreements over $200,000," "Applicable to Construction Procurements").
• It specifies that in case of conflict between this document and other terms, the version or date in this document takes precedence.
• Clauses are categorized by applicability, such as "Applicable to all UT-Battelle subcontracts," "Applicable to supplies other than Commercially Off the Shelf (COTS)," "Applicable to Cost Reimbursement Contracts," and specific procurement types like "Construction," "Service," "Information Technology," and "Research and Development."

Potential bidders must review this document to understand the mandatory terms and conditions that will apply to their subcontract or purchase order if they are awarded a contract. It details specific regulatory requirements, prohibitions, and obligations that may impact their business operations, compliance efforts, and proposal preparation. Understanding these flow-down requirements is crucial for assessing the overall scope and risk of the opportunity.

Form / Attachment / Pricing Sheet

This document, "Representations and Certifications - Abbreviated," is a form that potential offerors must complete and submit as part of their response to a solicitation. It requires the offeror to make specific representations and certifications regarding their business status, compliance with various federal regulations, and other relevant factors.

• Type of Organization: Offeror must specify their business structure.
• Export Control: Representations regarding whether furnished items are Trigger List Items, Military/Space Items, or Dual Use Items, including details if applicable.
• Buy American Act: Certification regarding the origin of end products.
• Child Labor: Certification regarding knowledge of child labor for listed end products.
• Prohibition on Telecommunications/Video Surveillance: Representation concerning the use of prohibited equipment or services.
• Conflict of Interest: Certification regarding the absence of organizational or personal conflicts of interest, or disclosure and proposed mitigation if a conflict exists.
• Payments to Influence Federal Transactions: Certification regarding lobbying activities.
• Employee Concerns Program: Acknowledgment and agreement to comply with the Employee Concerns Program and Differing Professional Opinion Process.
• Business Size Certification: Offeror must self-certify their business size status (Small Business, Veteran-Owned, etc.) in accordance with the provided NAICS code and size standard.

Completing and submitting this form accurately is a mandatory requirement for bidding on opportunities where it is attached. Failure to provide the required representations and certifications may result in an offer being deemed non-responsive. Bidders must carefully review each section to ensure they can truthfully certify their compliance and status, as misrepresentations can lead to severe penalties.