Vector Network Analyzer *No Substitutes* Must be an Authorized/Licensed Distributor*

General Terms and Conditions

This document outlines the General Terms and Conditions for commercial products and services provided to Brookhaven Science Associates, LLC (BSA) at Brookhaven National Laboratory. It establishes the contractual framework between BSA and its contractors.

• Definitions: Clarifies key terms such as "Agreement," "BSA," "Brookhaven," and "Contractor."
• Order of Precedence: Establishes the hierarchy of documents in case of inconsistencies.
• Acceptance and Survivability: Details the conditions for agreement acceptance and terms that survive contract termination.
• Complete Agreement: States that this document constitutes the entire agreement.
• Unauthorized Obligation: Addresses limitations on End User License Agreements (EULAs) and Terms of Service (TOS).
• Respectful Workplace Policy: Outlines expectations for contractor conduct on site.
• Reporting Concerns: Requires contractors to report environmental, safety, health, and technical concerns.
• Assignment: Specifies conditions under which the agreement can be assigned.
• Disputes: Outlines the process for resolving disputes.
• Excusable Delays: Defines conditions under which nonperformance may be excused.
• Termination: Covers termination for convenience and for default.
• Payment: Details payment terms, including net 30 days and invoice submission requirements.
• Changes: Requires written agreement for any modifications.
• Inspection: Grants BSA the right to inspect and test supplies and services.
• Taxes: Clarifies that BSA is exempt from New York State and local sales and use taxes.
• Title and Risk of Loss: Defines when title and risk of loss transfer.
• Warranty: Outlines contractor warranties for items and services.
• Limitation of Liability: Sets limits on contractor liability.
• Compliance with Laws: Requires adherence to all applicable federal, state, and local laws.
• IPv6 Compliance: Addresses requirements for Information Technology acquisitions.
• Patent Indemnity: Covers contractor responsibility for patent infringement.
• Suspect/Counterfeit Items: Prohibits the use of suspect or counterfeit parts.
• Applicable Law: Specifies that federal common law of government contracts governs.
• Reporting Executive Compensation: Requires reporting of executive compensation for agreements valued at $30,000 or more.
• Identification of Employees: Mandates the use of E-Verify for employment eligibility verification.
• Nucleic Acid Synthesis Screening: Implements a framework for screening related to nucleic acid synthesis.
• Incorporated Clauses: Lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses incorporated by reference.

This document is crucial for any vendor seeking to contract with BSA for commercial products and services at Brookhaven National Laboratory. It defines the fundamental terms, conditions, rights, and responsibilities governing the contractual relationship. Bidders must review these terms to understand their obligations regarding performance, payment, compliance, dispute resolution, and other critical aspects of the agreement.

Form / Attachment / Pricing Sheet

This document is a "DRAFT" Purchase Order (PO) from Brookhaven National Laboratory (BNL) to "ANY VENDOR". It outlines the terms and conditions for the procurement of goods and services.

• PO Number: BNL-0000479185
• Vendor: ANY VENDOR, ANY STREET, ANYTOWN, NY 11973
• Date: 05/26/2026
• Payment Terms: Net 30
• Contractual Representative: HAGLER, AARON S
• Bill To: Brookhaven National Lab, Upton, NY 11973-5000
• Ship To: Brookhaven National Lab, Upton, NY 11973
• Item Description: Includes a specific item (N5222B 10 MHz to 26.5 GHz PNA network analyzer with KeysightCare Assured First Year Support) and references QA Paragraphs (3.1.3, 4.16, 4.43).
• General Requirements: Details quality assurance requirements, including ISO 9001 standards, supplier assessments, subcontractor responsibilities, and protection of material and equipment.
• Special Requirements: Outlines specific requirements for various types of equipment (e.g., electrical, fire protection, hoisting, powered industrial trucks, chemicals) and compliance with relevant standards (OSHA, ANSI, GHS).
• Delivery Instructions: Specifies delivery locations, hours, and advance notification requirements for large shipments.
• Unacceptable Packing Material: Prohibits vermiculite unless certified asbestos-free.

This document serves as a template or example of a purchase order, detailing the specific requirements and terms that a vendor would need to adhere to if awarded a contract. It highlights the importance of quality assurance, adherence to safety standards, and specific product requirements. Bidders should review the General and Special Requirements sections to understand the compliance obligations.