Vegetation Control Services, Otter Brook Dam and Surry Mountain Lake, Keene and Surry, NH

Form / Attachment / Pricing Sheet

This document is a "Solicitation Survey" intended to gather information from potential bidders to assess their qualifications and experience for an upcoming solicitation. It requires bidders to provide details about their company, experience, personnel, and past performance.

• Company Information: Name, CAGE Code, Address, POC details, Type of Business.
• Experience: Years of experience in services, as prime/subcontractor, and specifically on Federal Government contracts. Details on any past failed work.
• Personnel: Minimum/maximum employees, whether employees are on payroll, number of employees anticipated for the project, and subcontractor information if applicable.
• Past Performance: Up to three (3) references for contracts completed within the past three years, similar in size and complexity to the solicitation's scope of work. Government contracts are preferred.
• Certifications/Licenses: Specific certifications and licenses required for the acquisition, or a plan for obtaining them. This includes First Aid/CPR, fall protection, rope access, applicable trade licenses, crane operator/rigger, boat operator, and specific chemical applicator licenses.
• Certification Statement: A statement by the certifying official confirming the accuracy of the provided information.

Bidders must complete and submit this survey with their quote to be considered for the opportunity. Failure to provide complete information, especially regarding certifications, may result in quotes being deemed non-responsive. The information gathered will be used by the Government to evaluate the bidder's capability and suitability for the project.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the Performance Work Statement (PWS) for Vegetation Treatment Services at Otter Brook and Surry Mountain Lakes in Keene & Surry, NH. The primary objective is to manage and treat non-native invasive plant species within the specified project areas.

• Vegetation Treatment: The scope involves treating various non-native invasive plant species, including Japanese knotweed, multiflora rose, Japanese barberry, Oriental bittersweet, autumn olive, burning bush, glossy buckthorn, bush honeysuckles, garlic mustard, and black swallow-wort.

• Treatment Areas: Treatment is required at Otter Brook Lake and Surry Mountain Lake, with specific areas detailed in accompanying maps (Maps 1-11).

• Infestation Levels: The PWS addresses different infestation levels, ranging from "High priority, heavy infestation" to "Low priority, light infestation," and "Non-Infested Areas."

• Species Identification: Detailed lists of present species and their infestation descriptions are provided in Tables 1-4 for both Otter Brook Lake and Surry Mountain Lake.

• The document details "Infestation Levels" (e.g., High priority, moderate infestation; Medium priority, light infestation) and "Species Code" for each identified area, serving as a basis for performance assessment.

• Maps indicate specific treatment areas and the types of infestations present.

• Locations: Otter Brook Lake and Surry Mountain Lake, Keene & Surry, NH.

• Data Reference: Maps and tables reference data collected in 2019 and 2020, suggesting the period of performance will align with these findings.

• Treatment Options: Specific treatment options are mentioned, such as "Option 1" and "Option 2" for Invasive Plant and Poison Ivy Treatment, and "Option 3" and "Option 4" for Japanese Knotweed Treatment at Otter Brook Lake.

• Water Features: The document notes the proximity of infestations to water features, including wetlands, streams, and the lakes themselves, implying specific handling or treatment considerations.

• Previous Treatment: Some areas have undergone previous treatment, as noted in the infestation descriptions.

Solicitation / RFP / RFQ

This solicitation, identified as W912WJ26QA045, is a Request for Quotations (RFQ) for Vegetation Control Services at Otter Brook Lake and Surry Mountain Lake in Keene and Surry, NH. The U.S. Army Corps of Engineers is procuring these services to manage terrestrial invasive plants and poison ivy.

• Core Services: Chemical treatment of terrestrial invasive plants and poison ivy. This includes cut-stump treatment for specific plant types (oriental bittersweet, glossy buckthorn, burning bush, honeysuckle, autumn olive, Japanese barberry) and spot/foliar spray for others. Japanese Knotweed is excluded from this core treatment.

• Option Tasks:

  • Option Task 1 (CLIN 0003): Chemical treatment of terrestrial invasive plants and poison ivy on approximately 49 acres at Otter Brook Lake.
  • Option Task 2 (CLIN 0004): Chemical and mechanical treatment of Japanese Knotweed on approximately 11 acres at Otter Brook Lake, including hand cutting.
  • Option Task 3 (CLIN 0005): Chemical treatment of terrestrial invasive plants and poison ivy on approximately 45 acres at Surry Mountain Lake.
  • Option Task 4 (CLIN 0006): Hand cutting and chemical treatment of Japanese Knotweed on approximately 12 acres at Surry Mountain Lake.

• Performance Standards: A 90% kill rate is required for herbicide applications, to be inspected 30 days after treatment. Retreatment is required if this rate is not met, at no additional cost to the government.

• Safety: Work must comply with USACE EM 385-1-1 and OSHA requirements. An Accident Prevention Plan (APP), Activity Hazard Analysis (AHA), and Site Safety and Health Officer (SSHO) are required.

• Period of Performance: From contract award through October 31, 2026. Initial treatment is scheduled between June 1, 2026, and August 15, 2026.

• Pricing Arrangement: Firm Fixed Price for all CLINs.

• Quote Submission: Via email to the Contract Specialist, Alicia N. LaCrosse, by the closing date and time specified in the solicitation.

• Evaluation Factors: Quotes will be evaluated based on Technical, Price, and Past Performance. A comparative evaluation will be performed to select the best value.

• Key Deadlines:

  • Solicitation Issue Date: February 12, 2026
  • Offer Due Date: February 26, 2026, at 02:00 PM
  • Pre-work submittals due within 21 days of contract award.

• This acquisition is set aside for Small Business.

• NAICS Code: 561730 (Landscaping Services)

• Size Standard: USD 9,500,000.00

• Interested vendors are encouraged to conduct a site visit. Contact James Chevalier (603-801-9104 or james.m.chevalier@usace.army.mil) to arrange.

• Vendors must be registered in the System for Award Management (SAM).