Vehicle Barrier Maintenance in Hungary

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for preventive maintenance services for vehicle barriers at the United States Embassy in Budapest.

• Provide scheduled preventive maintenance (monthly and annual) for vehicle barriers.

• Ensure all serviced systems are in good operational condition.

• Supply and replace expendable parts (e.g., filters, belts, hoses, gaskets) as needed.

• Maintain an on-site inventory of common expendable parts.

• Perform manufacturer-recommended maintenance procedures for DELTA and HYSEC vehicle barrier systems, including sliding gates, wedge barriers, beam barriers, and hydraulic bollards.

• Provide 24/7 emergency response for critical situations.

• Perform minor adjustments and callbacks after hours.

• Equipment must be clean and in good operating condition after service.

• Services must result in systems operating efficiently and effectively.

• No more than one customer complaint per month is the performance standard.

• Contract period: One base year with four one-year optional periods.

• Expected commencement: No later than April 2026.

• Place of performance: United States Embassy in Budapest.

• Contractor personnel must have a minimum of 2 years of experience with DELTA and HYSEC systems, be certified in automatic re-starting of HPUs, have experience maintaining vehicle barrier systems at overseas Department of State facilities, and possess a minimum of 5 years general experience in vehicle barrier systems and control.

• Strict adherence to security protocols, including personnel vetting, access control, and handling of sensitive information (SBU).

• Contractor vehicles require prior approval for entry into the embassy compound.

• Contractor must provide all necessary tools, equipment, and consumable materials.

• Proper disposal of toxic substances is required, with proof of authorized disposal.

• Repairs are not included in this contract but current labor rates for potential repairs must be provided.

• All software and licenses needed to control or adjust communication modules must be provided to the post upon completion.

• Firm fixed-price contract payable in EUR. Prices include disposal of toxic substances; no additional sums for escalation or currency fluctuations.

• Insurance requirements include Public Liability and Workers' Compensation.

• Contractor is responsible for local law registration and any associated taxes.

Solicitation / RFP / RFQ

This is a Request for Quotations (RFQ) for vehicle barrier maintenance services at the U.S. Embassy in Budapest, Hungary. The U.S. Government intends to award a contract/purchase order to the responsible company submitting the lowest price technically acceptable offer.

• Vehicle barrier maintenance services as detailed in the attached "PR15858181 SOW PMSC Vehicle Barriers 2026.docx" document.

• Contract Type: Firm Fixed Price Purchase Order.

• Period of Performance: 1 year base period (04/01/2026 - 03/31/2027) plus 4 one-year optional periods.

• Estimated Value: Not explicitly stated, but pricing is to be provided in HUF, EUR, or USD.

• Quotations are due by 17:00 hours Budapest time on Friday, March 20, 2026.

• Proposals must be in English.

• Submission Method: Electronically to budapestbids@state.gov with "PR15858181 Vehicle Barrier Maintenance" in the subject line.

• File Size Limit: 30MB per email; multiple files/emails allowed if necessary.

• Required Documents: SF-1449 (blocks 17/a, 24, 30a-b-c), Section I (Pricing), Section 5 (Representations and Certifications), and a copy of Hungarian contractor liability insurance.

• Evaluation Criteria: Lowest price technically acceptable offer.

• Discussions: The government may hold discussions if needed, but intends to award based on initial quotations.

• The acquisition is currently UNRESTRICTED.

• Technical or contractual questions should be submitted in writing to BudapestGSOProcurement@state.gov with "Questions PR15858181 Vehicle Barrier Maintenance" in the subject line.

• A site visit is scheduled for March 17, 2026, at 09:30 Budapest time. Participation must be indicated by March 16, 2026, 12:00 noon Budapest time.