VEHICLE MANAGEMENT SERVICES

SOL #: FA441726Q0009Combined Synopsis/Solicitation

Overview

Buyer

DEPT OF DEFENSE

Dept Of The Air Force

FA4417 1 SOCONS

HURLBURT FIELD, FL, 32544-5810, United States

Place of Performance

Hurlburt Field, FL

NAICS

General Automotive Repair (811111)

PSC

Maintenance, Repair And Rebuilding Of Equipment: Ground Effect Vehicles, Motor Vehicles, Trailers, And Cycles (J023)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/40df93378af14b52a1220027398c2956/view

Timeline

Posted

Dec 1, 2025

Last Updated

Jan 26, 2026

Submission Deadline

Feb 13, 2026, 10:00 AM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of the Air Force, specifically the 1st Special Operations Logistics Readiness Squadron (1 SOLRS) at Hurlburt Field AFB, FL, is soliciting proposals for Vehicle Management Services. This is a Combined Synopsis/Solicitation for commercial services, issued as a Total Small Business Set-Aside. Quotations are requested for comprehensive vehicle fleet management and maintenance.

Purpose and Scope

The objective is to provide effective management, receipt, assignment, accountability, operation, transfer, inspection, and maintenance services for the base's government non-leased vehicle fleet, tenant organization vehicles, selected equipment, and transient vehicles. The scope includes:

Maintenance Services: Performing minor, major, unscheduled, scheduled, and preventive maintenance on the government non-leased vehicle fleet, utilizing in-house, contract, and warranty services. This also covers on-base and local area mobile maintenance.
Fleet Management & Analysis (FM&A): Managing fleet accountability, conducting analysis, overseeing preventive maintenance schedules, and managing the Vehicle Control Program (VCP).
Record Keeping & Reporting: Maintaining maintenance records and providing analysis and reports using systems such as the Defense Property Accountability System (DPAS) and Defense Logistics Agency (DLA) Enterprise External Business Portal (EEBT).
Materiel Support: Providing support through government and commercial vendors.
Exclusion: Maintenance services for GSA-leased vehicles are specifically excluded; the contractor will only monitor and track work completed for these vehicles.

Performance Standards

Key performance metrics include:

Achieving a monthly average Mission Capable (MC) rate of 80% for the fleet.
Completing 85% of scheduled maintenance before the DPAS scheduled due date.
Processing Limited Technical Inspections (LTIs) within 10 duty days of requirement.
Maintaining a 98% accuracy rate in the Green Procurement Program (GPP) log.

Contract & Timeline

Opportunity Type: Combined Synopsis/Solicitation
Set-Aside: Total Small Business Set-Aside (FAR 19.5)
Product Service Code: J023 (Maintenance, Repair And Rebuilding Of Equipment: Ground Effect Vehicles, Motor Vehicles, Trailers, And Cycles)
Place of Performance: Hurlburt Field AFB, FL 32544 (specifically Buildings 90102, 90106, and 90108).
Hours of Operation: Monday through Friday, 0630 - 1530.
Response Due: February 13, 2026, at 10:00 AM EST.
Published Date: January 24, 2026.

Special Requirements

Contractor personnel must comply with Department of the Air Force Instructions (DAFIs/AFIs), all federal, state, and local laws, and installation safety regulations. Personnel are required to possess or obtain a favorable security clearance, with specific experience and certifications for mechanics and FM&A personnel. Deliverables include Weekly Activity Reports, Employee Lists, and Quality Control Plans.