Vehicle Purchase -19UK5626Q0029 - SUV type

Solicitation / RFP / RFQ

This solicitation is for the supply, delivery, and registration of a new SUV-type vehicle for the U.S. Embassy London. The U.S. Government intends to award a contract/purchase order to the lowest-priced, technically acceptable (LPTA) responsible offeror.

• A new, 4-door compact SUV with a rear hatch.

• Seating for 5 people.

• Right-Hand Drive.

• Automatic transmission.

• Hybrid Petrol/gasoline engine.

• Luggage capacity between 600-700 liters.

• Minimum 225 hp (combined) engine.

• Minimum fuel consumption rate of 35 mpg.

• Alloy wheels.

• Multifunction seats for driver and front passenger.

• Anti-lock braking system with regenerative braking.

• Dark Color Leather or Combination of Leather and Cloth upholstery.

• Minimum rear legroom of 36 inches.

• Minimum control display size of 9 inches.

• Bluetooth connectivity.

• Reversing Camera.

• Accident active protection.

• Tire pressure sensors.

• 4-cylinder engine.

• Apple CarPlay/Android Auto integration.

• Color must be black, dark gray, or blue solid metallic paint.

• Vehicle must make no use of covered telecommunications as described in FAR 52.204-24.

• The vehicle must meet UK requirements for registration and UK environmental and safety regulations.

• The Embassy may accept an 'acceptably similar' in-country/forecourt vehicle if it meets the minimum mandatory specifications and can be delivered more quickly.

• All offers shall be Firm Fixed Price.

• The price quoted must include all labor, materials, overhead, profit, and transportation necessary to deliver the vehicle to the U.S. Embassy London.

• Payment will be made within 30 days upon receipt of complete documents after delivery.

• Value Added Tax (VAT) is not applicable.

• Delivery timeframe is a key consideration, preferably within six (6) months of receiving the order.

• Quotations are due by 1700 BST on May 18, 2026.

• Offers will be evaluated solely on mandatory specifications using the LPTA criteria.

• The Government may make an award based on initial quotations without discussions, but reserves the right to hold discussions if necessary.

• Past performance will be considered as part of the technical evaluation.

• Vendors may submit quotations for equivalent items if they meet all salient physical, functional, and performance characteristics.

• Quotations should be sent to Procurement_Box7@state.gov, referencing I.D. # 19UK5626Q0029 in the Subject Line.

• This solicitation is open to companies or individuals specializing in this field.

• For non-UK vendors, all services, clearances, or shipping charges required to deliver the vehicle must be costed and guaranteed as part of the quotation. The Embassy will not arrange customs clearance or pay associated duties.

• Diplomatic registration is not required, but if offered, its cost should be a separate optional line item.

• The Lexus NX350h Premium meets the minimum specification requirements.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for the procurement of one (1) SUV-type vehicle for the U.S. Embassy London. The RFQ is not a small business set-aside.

• One (1) Vehicle – SUV-Type, as per specifications included in RFQ 19UK5626Q0029.

• Delivery Charge is to be included.

• The total amount will be paid in GBP/USD, VAT excluded.

• Quotations must be furnished to the issuing office (U.S. Embassy London, GSO/Procurement) on or before 1700 BST on May 18, 2026.

• This is a request for information; quotations furnished are not offers.

• If unable to quote, bidders must indicate this and return the form.

• The Government is not committed to paying any costs incurred in the preparation of the submission.

• Any representations and/or certifications attached to the RFQ must be completed by the quoter.

• Not a Small Business Set-Aside.

• The requisition/purchase request number is 19UK5626Q0029.

• The RFQ was issued on April 27, 2026.

• Delivery is FOB Destination.

• Prompt payment discounts for 10, 20, or 30 calendar days can be offered.

Forms / Attachments / Pricing Sheets

This document lists clauses and provisions incorporated by reference into purchase orders and blanket purchase agreements awarded by Overseas Contracting Activities. It provides the full text for specific clauses and directs users to Acquisition.gov for accessing the full text of other clauses.

• Federal Acquisition Regulation (FAR) Clauses: A comprehensive list of FAR clauses (48 CFR Chapter 1) with their respective titles and dates, including clauses related to System for Award Management, Representations and Certifications, Contractor Personnel, Subcontract Awards, Telecommunications and Video Surveillance, Commercial Products and Services, Invoices, Simplified Acquisitions, and Options.
• Department of State Acquisition Regulation (DOSAR) Clauses: A list of DOSAR clauses (48 CFR Ch. 6) with titles and dates, covering topics such as Excise Tax Exemption, Property Disposition, Legal Holidays, Security Requirements for IT Resources, Contracting Officer's Representative, Notice of Shipments, Authorization and Performance, Notices, and Examination of Records.
• Full Text Clauses: Specific clauses provided in full text, including "Cybersecurity Supply Chain Risk Management Requirements (FEB 2023)" and "Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)".
• Small Business Program Representations: Provisions related to small business status, including definitions for various small business categories (EDWOSB, service-disabled veteran-owned, small disadvantaged, women-owned) and requirements for representations regarding NAICS codes and size standards.

This document is crucial for bidders as it outlines the mandatory clauses and provisions that will govern any resulting contract or agreement. Understanding these clauses is essential for compliance, proposal preparation, and overall contract performance. Key areas of interest for bidders include:

• Cybersecurity Supply Chain Risk Management: Detailed requirements for managing and assessing cybersecurity risks within the supply chain.
• Telecommunications and Video Surveillance: Prohibitions and representations related to the use of certain telecommunications and video surveillance equipment and services.
• Small Business Representations: Requirements for small businesses to represent their status and eligibility for set-aside opportunities.
• Contract Terms and Conditions: Various standard contract terms that define the rights and responsibilities of both the contractor and the government.