Vehicle Rental Services with drivers
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy to Belgium intends to establish a Blanket Purchase Agreement (BPA) for Vehicle Rental Services with drivers to support official visits in Brussels, Belgium. This BPA is an overarching agreement with no initial financial commitment, allowing for individual service requests. Companies specializing in this field are invited to submit indicative pricing. Quotations are due by February 26, 2026, at 14:00pm.
Scope of Work
The contractor will provide managerial, administrative, and direct labor personnel, including drivers. Services include providing vehicles (Sedan Capacity 3, Van Capacity 7, Van Capacity 16, Bus Capacity 50), communication equipment, and covering all running expenses (fuel, oil, maintenance). All vehicles must be of the latest model, in excellent condition, and equipped with air conditioning. The contractor is responsible for vehicle servicing and insurance, and must provide replacement vehicles within one hour if needed. Daily and hourly rates must be comprehensive, covering all associated costs, though parking fees and tolls are excluded.
Contract & Timeline
- Type: Blanket Purchase Agreement (BPA)
- Period of Performance: March 01, 2026, to February 28, 2027
- Estimated Total BPA Value: €150,000.00 ($176,470.59)
- Maximum Individual Order Value: €8,500.00 ($10,000.00)
- Set-Aside: None specified
- Quotations Due: February 26, 2026, at 14:00pm (UTC)
- Published Date: February 20, 2026
Special Requirements
All companies doing business with the U.S. Government valued over $40,000 must be registered in SAM.gov. An NCAGE code is required for SAM registration. An in-depth security investigation will be applied to each candidate for mandatory security clearance.
Submission & Evaluation
Interested parties must download the attached package and submit pricing information via email to BrusselsBids@state.gov. The email subject line must reference BPA I.D. #19BE2026Q0043. Late submissions will not be considered. Vendor performance will be reviewed based on timely delivery, quality of services, and responsiveness.