Vein Visualization Systems – Robert J. Dole VA Medical Center
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 15, is conducting market research through a Sources Sought Notice to identify qualified sources capable of providing Vein Visualization Systems to the Robert J. Dole VA Medical Center in Wichita, KS. This is for information and planning purposes only and is not a solicitation. Responses will help determine future set-aside requirements. Responses are due by May 21, 2026.
Scope of Work
The requirement is for four vein visualization systems, each with a hands-free, powered goose-neck wheeled stand. These systems are intended to assist healthcare professionals in locating and accessing patient veins for various clinical procedures. Key characteristics for the Vein Visualization System include:
- Handheld, portable, non-invasive, and user-friendly.
- Real-time visualization, battery-operated, and easy to clean.
- Lightweight, utilizing Near-Infrared light (around 850nm).
- Rechargeable lithium-ion battery with specific power supply requirements. The accompanying stand must be:
- Hands-free, with wheeled mobility and ergonomic adjustability.
- Compact, easy to clean, and feature a flexible goose neck.
- Capable of continuous power supply. This is a brand name or equal requirement; while AccuVein is referenced as an example, proposed "equal" items must meet the salient physical, functional, or performance characteristics outlined in the Statement of Work (SOW). Products must include a 12-month manufacturer device warranty and a 9-month battery warranty.
Contract & Timeline
- Type: Sources Sought / Market Research
- Set-Aside: None specified at this stage. Market research will inform future set-aside decisions, with a mandate to consider Service-Disabled Veteran Owned Small Business (SDVOSB) set-asides. If SDVOSB responses are inadequate, alternate set-asides or full and open competition may be considered.
- Response Due: May 21, 2026, 6:00 PM ET
- Published: May 11, 2026
Submission Requirements
Interested companies should respond via email to matthew.curl@va.gov with the following information:
- Company point of contact (name, title, phone number, and email address).
- Company name, SAM.gov UEI number, small business/socioeconomic status, and applicable office address.
- Marketing literature demonstrating the available product meets the salient characteristics provided in the SOW.
- Country of origin of the product(s).
- Statement on whether the potential source is an authorized distributor of the manufacturer’s product(s).
Additional Notes
This notice is for planning purposes only and does not constitute a solicitation or an obligation to award a contract. The Government will not pay for any costs associated with responding to this notice.