Venue for Roundtable
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Kuala Lumpur is soliciting quotations for venue rental and related services for "The Asia Pacific Round Table Conference" in Kuala Lumpur, Malaysia. This requirement includes a conference room, branding, AV system, and conference materials for a 3-day event from June 30 to July 2, 2026. The Embassy intends to award a single purchase order or contract. Quotations are due by May 22, 2026, at 12:00 noon (Kuala Lumpur time).
Scope of Work
The selected contractor will provide a conference room in Kuala Lumpur, suitable for a classroom-style setup with tables and chairs. Key deliverables include:
- Venue Rental: A conference room for the U.S. Speaker's presentation.
- Branding: Design and visibility of a backdrop incorporating U.S. Embassy and Freedom 250 branding. All produced materials become the property of the U.S. Embassy.
- Audio-Visual System: Provision of necessary AV equipment for the speaker's presentation.
- Conference Materials: Sourcing and provision of 100 units of conference materials (e.g., bags, booklets, pens).
Contract & Timeline
- Opportunity Type: Combined Synopsis/Solicitation
- Contract Type: Single purchase order / contract
- Set-Aside: None
- Place of Performance: Kuala Lumpur, Malaysia
- Event Dates: June 30 to July 2, 2026 (3 days)
- Contract Performance Period: June 2026 – July 2026
- Budget Ceiling: Not to exceed MYR100,000 (Malaysian Ringgit), inclusive of all costs, fees, and taxes.
- Quotation Due: May 22, 2026, by 12:00 noon (Kuala Lumpur time).
- Published Date: April 13, 2026.
Submission & Eligibility
- Submission Method: Electronically to
KualaLumpurDTO@state.gov. - Email Subject: "Quotation Enclosed – Rental of Venue - The Asia Pacific Round Table Conference".
- Quotation Validity: Proposed quotations must be held for 60 calendar days.
- Proposal Information: Proposals should detail company qualifications/experience and any subcontracted work.
- SAM.gov Registration: For quotations exceeding $40,000 USD, contractors must have valid and active SAM.gov registration at the time of submission.
Questions
Direct any questions regarding this solicitation to Punitha Ratnasingam, Procurement Supervisor, via email at ratnasingamp@state.gov during regular business hours.