Vermont Army National Guard Non-Clinical Case Management
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Vermont Army National Guard (VTARNG) has issued a Combined Synopsis/Solicitation for Non-Clinical Medical Case Management Services. This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and requires a dedicated staff to maintain medical readiness goals through medical records administration and analysis. Final quotes are due June 21, 2026, 5:00 PM EDT.
Scope of Work
The contractor will provide Non-Clinical Medical Case Management Services to support the VTARNG's medical readiness goals. This includes a dedicated staff comprising:
- One (1) Lead Registered Nurse Case Manager
- Two (2) Registered Nurse Case Managers
- Two (2) Medical Records Technicians
These personnel will be responsible for the administration, analysis, coding, and reporting of medical records programs.
Contract & Timeline
- Contract Type: Combined Synopsis/Solicitation
- Product Service Code: Q802 (Clerical Medical Support)
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- RFIs Due: June 15, 2026, 12:00 PM EDT
- Quotes Due: June 21, 2026, 5:00 PM EDT (17:00) EDT
- Published: May 21, 2026
Submission Requirements
All quotes must be submitted electronically through the PIEE Solicitation module. Alternative submission methods will not be considered. Offerors are strongly encouraged to submit quotes well in advance of the deadline to avoid transmission delays or account access issues. Key submission guidelines include:
- File Size: Individual files must not exceed 50 MB; total submission size must not exceed 200 MB.
- File Formats: Proposals must be in standard, accessible formats (e.g., Microsoft Word, Microsoft Excel, or Adobe PDF). Compressed (.ZIP) or encrypted/password-protected files are strictly prohibited and will not be evaluated.
- Late Submissions: Handled strictly in accordance with FAR 52.212-1(f). User-end technical difficulties (e.g., forgotten passwords, local internet outages) do not constitute a systemic PIEE outage and will not justify late acceptance.
Additional Notes
A sample Business Associate Agreement (BAA) is provided for informational purposes. The final BAA will be executed between the Government and the awardee upon contract award and will include terms specific to this requirement. For PIEE system assistance, contact the Help Desk at 866-618-5988.