Vernal Area Janitorial

Form / Attachment / Pricing Sheet

This document, Exhibit #3, is the Biobased Product List associated with Solicitation Number 1240LS26Q0030 for Vernal Area Janitorial services. It serves as a reference for biobased products that may be required or preferred for the janitorial services.

• The document title is "Biobased Product List".
• It is identified as Exhibit #3 to Solicitation Number 1240LS26Q0030.

Bidders should review this list to understand any specific requirements or preferences for biobased products that must be used in the performance of the janitorial services. This information is crucial for developing proposals that meet the solicitation's compliance and sustainability objectives.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for Janitorial Services for the Ashley National Forest, Vernal Area Facilities. The acquisition is a total small business set-aside. The services are needed for the Forest Supervisor office staff, Vernal Ranger District office staff, Uintah Basin Interagency Fire Dispatch Center staff, and Vernal Area Facilities restrooms.

• Janitorial services for specified facilities.

• Detailed requirements are outlined in Attachment 2 – Statement of Work (SOW) and Attachment 2.1 – Contractor Credentialing-Training Requirements.

• Anticipated contract type: Firm-Fixed-Price.

• Period of Performance: One (1) one-year base period and four (4) one-year option periods, not to exceed five (5) years and six (6) months total.

• Base Period: October 1, 2026, to September 30, 2027.

• Option Year 1: October 1, 2027, to September 30, 2028.

• Option Year 2: October 1, 2028, to September 30, 2029.

• Option Year 3: October 1, 2029, to September 30, 2030.

• Option Year 4: October 1, 2030, to September 30, 2031.

• Offer Due Date: July 7, 2026, at 10:00 AM Mountain Time.

• Submission Instructions: Submit offers via email to arlen.fausett@usda.gov.

• Evaluation Criteria: Award will be made to the offeror representing the best value to the Government, based on the following factors:

  • Factor 1: Technical Approach (must be rated acceptable).
  • Factor 2: Past Performance (must be rated acceptable).
  • Factor 3: Price (must be fair and reasonable).

• Offer Acceptance Period: 90 calendar days from the offer receipt date.

• This acquisition is set-aside for small business concerns.

• NAICS Code: 561720.

• Small Business Size Standard: $22.0 Million.

• A site visit is scheduled for June 29, 2026, at 10:00 AM MT (not mandatory).

• Questions are due by June 30, 2026, at 10:00 AM Mountain Time and should be emailed to arlen.fausett@usda.gov.

• Numerous attachments and exhibits are referenced, including the SOW, Wage Determination, Technical Approach Narrative, Equipment List, Biobased Product List, Past Performance Data Sheet, and SF1413 Subcontractor Form.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide janitorial services for buildings owned by the Forest Service in Vernal, Utah, maintaining a satisfactory facility condition and professional appearance.

• Furnish all tools, equipment, labor, transportation, and supervision for janitorial services.

• Services to be performed at the Vernal Ranger District Building, Ashley National Forest Supervisors Office, Uintah Basin Interagency Fire Dispatch Center, and Vernal Warehouse Offices and restrooms.

• Specific tasks include cleaning restrooms (floors, toilets, urinals, sinks, mirrors, countertops, dispensers), office areas (wastebaskets, vacuuming carpets, mopping hard floors, dusting surfaces, cleaning glass, spot cleaning walls/woodwork), and emergency cleaning as needed.

• Services to be performed weekly, typically on Saturdays or Sundays, before occupants' official starting time.

• Quality will be measured based on tenant satisfaction, inspection observations, and accepted trade practices.

• Specific standards for restrooms, floors, carpets, dusting, glass, drinking fountains/sinks, and wastebaskets are detailed.

• Performance will be monitored bimonthly by the Contracting Officer's Representative (COR) using a Quality Assurance Checklist.

• Contract performance period: October 1, 2026, through September 30, 2027, with four option years extending through September 30, 2031.

• Locations: Ashley National Forest, Vernal Ranger District, Uintah Interagency Fire Dispatch Center, and Vernal Warehouse Offices in Vernal, UT.

• Contractor must use bio-based products where available and provide documentation.

• Contractor personnel must be at least 18 years old and possess appropriate identification.

• Contractor must comply with all security procedures and energy conservation measures.

• Government will furnish keys, entrance codes, identification cards, dumpsters, and limited supplies (soap, toilet paper, paper towels, trash bags).

• Contractor is responsible for all other supplies, materials, and equipment, and must submit a list of cleaning products for COR approval.

Form / Attachment / Pricing Sheet

This document, Attachment 2.1, outlines the mandatory contractor credentialing and training requirements for personnel performing janitorial services under contract 1240LS26Q0030 for the Vernal Area. It details the necessary IT and physical access rights, training courses, and background check procedures.

• IT and Physical Access Matrix: Details required access levels (e.g., Privileged IT, General IT, No IT) and corresponding physical access rights (e.g., General Physical, Accompanied Access), along with duration, LincPass, PIV-A, Site Badge, or No Badge requirements.
• Access Type Descriptions: Explains the scope of Privileged IT Access, General IT Access, Privileged Physical Access, and General Physical Access.
• Mandatory Contractor Training: Lists required courses including "Understanding and Interrupting Unconscious Bias," "Anti-Harassment Training," "Information Security Awareness," "USDA Records Management," and "Section 508." It specifies the frequency (Annually), method of training (AgLearn or Paper-based), length of training, and completion dates.
• Background Checks: Requires background investigations for unescorted entry into federally controlled facilities, in compliance with Presidential Directive HSPD-12. Contractors must provide employee information within ten calendar days of contract award. Costs for obtaining hard copy fingerprints or background checks are not reimbursable.
• Personnel Turnover: Defines excessive personnel turnover and limits the number of government-funded background investigations per employee per year.

This attachment is critical for bidders to understand the personnel qualifications, training obligations, and security requirements necessary to perform the janitorial services. It outlines specific training courses that must be completed and the process for obtaining necessary access credentials and background checks, which will impact staffing and onboarding plans.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Schedule of Items," provides the detailed schedule of janitorial services required for the Vernal Area. It outlines the specific services, quantities, and pricing structure for the base year and four option years. Bidders are expected to use this schedule to provide their pricing.

• Base Year (October 1, 2026 – September 30, 2027): Includes janitorial services for Supervisors Office, Vernal Ranger District Building, Fire Center, and Warehouse Restrooms and Office Area. Each service is listed with a quantity of 12 units (per month).
• Option Years 1-4 (October 1, 2027 – September 30, 2031): Mirrors the services and quantities of the base year, allowing for contract extension.
• Pricing Fields: For each service item, bidders must provide a "Unit Price" and a "Total Price." The "Total Quote" fields are provided for each year and a consolidated total.
• Quoter's Company Information: The final page requires the bidder to provide their company name, UEI number, representative's name, signature, date, phone number, and email address.

This attachment is critical for bidders as it details the specific services to be performed and serves as the basis for submitting pricing proposals. Bidders must accurately complete the unit and total prices for each line item and option year to ensure their proposal is responsive and competitive.

Form / Attachment / Pricing Sheet

This document is Attachment 4 to the "1240LS26Q0030 Vernal Area Janitorial" opportunity, specifically a Wage Determination issued under the Service Contract Act. It lists the minimum wage rates and fringe benefits required for various occupations performing janitorial services in the specified area of Utah.

• Occupational Listings: Provides a comprehensive list of job titles (e.g., "Janitor," "Cleaner, Vehicles," "Housekeeping Aide") along with their corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that all listed occupations receive specific fringe benefits, detailed separately.
• Health & Welfare: Specifies the required hourly or weekly/monthly amounts for health and welfare benefits.
• Paid Sick Leave: References Executive Order 13706 regarding paid sick leave for federal contractors.
• Executive Order 13658: Notes the applicability of this order for minimum wage rates on contracts awarded within a specific timeframe.
• Vacation: Outlines the paid vacation accrual based on years of service.

This wage determination is critical for potential bidders as it establishes the minimum labor costs that must be factored into their proposals. Failure to comply with these wage and benefit requirements can lead to non-compliance and potential disqualification. Bidders must ensure their proposed wages and benefits meet or exceed those listed for all relevant janitorial occupations.

Form / Attachment / Pricing Sheet

This document, "Exhibit # 1 – Technical Approach Narrative," is an attachment to Solicitation Number: 1240LS26Q0030 for Vernal Area Janitorial services. It serves as a required component for bidders to detail their proposed approach to fulfilling the janitorial requirements.

• Bidders are expected to provide a narrative outlining their technical approach.
• Specific content requirements for the narrative are not detailed in this exhibit title alone, but it is implied that it should align with the overall solicitation requirements.

This document is critical for bidders to understand the specific format and content expected for their technical proposal. A well-articulated technical approach is often a key evaluation factor in solicitations.

Form / Attachment / Pricing Sheet

This document, "Exhibit # 2 – Equipment List," is an attachment to Solicitation Number: 1240LS26Q0030 for Vernal Area Janitorial services. It is intended to provide a list of equipment relevant to the janitorial services being solicited.

• The document is titled "Equipment List."
• It is presented as Exhibit # 2 to the solicitation.

Bidders should review this equipment list to understand the types of equipment that may be required or utilized in the performance of the janitorial services. This information is crucial for assessing resource needs, developing pricing, and ensuring compliance with any equipment-related specifications in the main solicitation document.

Form / Attachment / Pricing Sheet

This document is Exhibit #4, the Past Performance Data Sheet, for Solicitation Number 1240LS26Q0030 – Vernal Area Janitorial. It is intended for bidders to complete one sheet for each project referenced to provide past performance information.

• Name of Company that Performed Work (Prime or Subcontractor)
• Project Name
• Company/Agency for Which Work Was Performed
• Contract Number
• Contract Type (e.g., Fixed Price)
• Total Contract Value
• Completion Date or Anticipated Completion Date
• Contracting Officer (Name/Phone Number/Email)
• Project Manager or Contracting Office's Representative (COR) (Name/phone number/email)
• Project Description

Bidders must complete this form for each relevant past performance project. It is crucial to provide complete contact information for the Contracting Officer and COR, as responses that omit this information or state "contact information provided upon request" will be considered non-responsive.

Form / Attachment / Pricing Sheet

This document is Standard Form 1413, "Statement and Acknowledgment," used to document subcontracting actions. It requires the prime contractor to provide details about the subcontract, including contract numbers, names and addresses of parties involved, description of work, and project location. The subcontractor must acknowledge the inclusion of specific labor standards clauses within the subcontract.

• Part I: Statement of Prime Contractor: Details of the prime contract, subcontract number, prime and subcontractor names and addresses, description of work, project, and location.
• Part II: Acknowledgment of Subcontractor: Lists specific clauses related to labor standards, Davis-Bacon Act, apprentices, and compliance that the subcontractor acknowledges are included in their agreement.
• Intermediate Subcontractors: Section to list any further subcontracting tiers.

This form is a standard requirement for documenting subcontracting activities. Bidders may need to complete or review this form as part of their proposal submission or contract execution, particularly if subcontracting is involved in their proposed approach. It ensures compliance with labor standards and subcontracting regulations.