VERTICAL TRANSPORTATION EQUIPMENT MAINTENANCE, REPAIR, & INSPECTION SERVICES

Solicitation / RFP / RFQ

This solicitation is for elevator services at Hill Air Force Base (AFB) and Little Mountain. The contractor will be responsible for the management, tools, supplies, equipment, parts, and labor necessary to maintain, repair, and inspect real property Vertical Transportation Equipment (VTE) to ensure continuous and safe operation.

• Maintenance, repair, and inspection of Vertical Transportation Equipment (VTE).

• Services are required at Hill AFB and Little Mountain.

• Product Service Code: J039

• NAICS Code: 811310

• This is a 100% Small Business Set-Aside.

• Size Standard: USD 12,500,000.00 Annual receipts.

• The contract includes a base period and multiple option periods, extending up to 6 months beyond the initial term.

• Delivery By: 12 Nov 2026

• The solicitation requests quotations. Specific submission instructions are detailed within the document.

• Evaluation will be based on price and other factors, including Licensure and Certification, Local Presence, Ability to gain base access, and Certified on various equipment.

• Key deadlines include a quotation due date of 18 Jun 2026.

• This is a 100% Small Business Set-Aside.

• The solicitation references a Performance Work Statement (PWS) for detailed acceptance/inspection criteria.

• Various DFARS and FAR clauses are incorporated by reference and full text, covering areas such as contract administration, payment instructions (WAWF), contractor access to installations, and subcontracting limitations.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing comprehensive maintenance, repair, and inspection services for Vertical Transportation Equipment (VTE) at Hill Air Force Base and Little Mountain. The primary goal is to ensure the continuous and safe operation of all VTE.

• The contractor will provide all necessary management, tools, supplies, equipment, parts, and labor for VTE maintenance, repair, and inspection.

• This includes routine and emergency service calls, with the monthly fixed price covering all inspections, maintenance, repairs, and replacements.

• VTE covered includes freight and passenger elevators, escalators, and may include wheelchair/stair lifts and dock levelers, as detailed in Appendix A.

• Work must comply with relevant industry standards including ASME A17.1-2007, ANSI/ASME A17.2-2010, NFPA, UFC 3-600-01, and OSHA standards.

• Alterations and modernizations.

• Damage caused by vandalism, abuse, negligence, acts of God, or emergency power issues.

• Cosmetic repairs, construction, ancillary VTE components (e.g., cab enclosure, door panels, flooring), main power switches, hydraulic jack housing, buried piping, smoke/fire sensors, communication feeders, security systems, batteries not solely dedicated to VTE, air conditioners, and heaters.

• Routine cleaning and refinishing of elevator interiors and hoistway doors/frames.

• VTE availability target of 95%.

• Routine repair service calls to be responded to on-time 95% of the time.

• Emergency repair service calls to be responded to on-time 95% of the time.

• High quality repairs with a maximum of two call backs per month for the same issue.

• 100% adherence to the Maintenance Control Program (MCP) for inspections and preventative maintenance.

• Reports to be submitted in a manner consistent with PWS requirements 100% of the time.

• The PWS covers the contract period and any option periods.

• Services are to be performed at Hill Air Force Base and Little Mountain.

• Contractor must develop and submit an annual Maintenance Control Program (MCP) within 30 days of contract award.

• Contractor must perform necessary inspections and tests as required by ASME A17.1 Appendix N, using a Qualified Elevator Inspector (QEI).

• Contractor must provide routine and emergency repair service calls at no additional charge.

• Contractor must warrant all installed parts and workmanship for one year.

• Contractor must comply with all safety, security, and environmental requirements, including those related to force protection, pedestrian and motor vehicle safety, working surfaces, and personal protective equipment.

• A Safety and Health Plan must be submitted within 10 work days after contract award.

• Contractor personnel must obtain necessary security clearances and identification for access to the installations.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial items and services for Elevator Services and Maintenance at Hill Air Force Base, UT. It constitutes the only solicitation, and a written solicitation will not be issued separately. The acquisition is for scheduled inspections, maintenance, and emergency services for elevators at the 309th and other areas of Hill AFB, as well as Little Mountain.

• Scheduled Inspections

• Scheduled Maintenance

• Emergency Services

• Services cover elevators at the 309th, Hill AFB, and Little Mountain.

• The contract will have a 3-year base period, two 12-month option periods, and a 6-month option IDIQ.

• All CLINs will be established on a firm fixed price basis.

• Anticipated contract start date: November 12, 2026.

• Proposals are requested via email to the points of contact listed.

• The due date for all proposals is June 18, 2026, at 2:00 p.m. MDT.

• All questions regarding the acquisition must be submitted by June 11, 2026, at 2:00 p.m. MDT.

• Quotes will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis.

• Award will be made to the vendor with the lowest price that meets the requirements in the Performance Work Statement and Technical Evaluation Factors.

• This acquisition is a 100% Small Business set-aside.

• NAICS code: 811310

• Product Service Code: J039

• Attached documents include: Performance Work Statement, Technical Evaluation Factors Elevators, and the Solicitation document itself.

• FOB: Destination.

Form / Attachment / Pricing Sheet

This document outlines the technical evaluation factors for the Vertical Transportation Equipment Maintenance & Repair (VTE) Inspection and Maintenance Service Contract. It details the criteria for assessing bidder acceptability in several sub-factors.

• Sub-Factor One: Licensure and Certification: Requires a Utah Elevator License and specific competency training certificates for inspectors and service technicians.
• Sub-Factor Two: Local Presence: Mandates established local operations within 75 miles of Hill Air Force Base, verifiable by business license and facility proximity.
• Sub-Factor Three: Base Access: Requires the ability to obtain Defense Biometric Identification System (DBIDS) cards and Restricted Area Badges (RAB) for flightline access, along with a valid driver's license.
• Sub-Factor Four: Certified on various equipment: Requires capability to work on various manufacturers of equipment, including up to 10,000 lb. cargo lifts, personnel elevators, and wheelchair lifts.

This document is critical for bidders to understand the minimum technical requirements for acceptability. Bidders must ensure their proposals clearly demonstrate how they meet each of these criteria, providing specific evidence (e.g., page numbers, paragraphs) as requested in the 'Why' and 'Why Not' sections to support their acceptability.

Other / Unclassified

This document provides notice and details for a mandatory site visit related to the Elevators IDIQ opportunity. It outlines the date, time, and location for the site visit, as well as the purpose which is to tour buildings relevant to the Elevators IDIQ.

• Site Visit Date & Time: Wednesday, May 20th, 2026, assembling at 9:00 AM MDT.
• Location: Hill Aerospace Museum, 7961 Wardleigh Road, Hill AFB, UT 84056.
• Purpose: Tour buildings for the subject Elevators IDIQ.
• Registration: Offerors must submit attendee information (max two per offeror) including name, phone, email, driver's license, and issuing state/country to stephanie.hatlem@us.af.mil by 3:00 PM MDT on Thursday, May 14th, 2026, to ensure base access and transportation.
• Questions: Questions after the site visit must be emailed to Stephanie Hatlem (stephanie.hatlem@us.af.mil) and Gary Clements (gary.clements@us.af.mil) by 3:00 PM MDT on Friday, May 22nd, 2026.
• Important Note: Information provided during the site visit does not alter the terms and conditions of the solicitation unless formally amended in writing. A record of the site visit, including minutes and Q&A, will be posted on www.sam.gov.

Form / Attachment / Pricing Sheet

This document is a registration form for a site visit related to the SAM.gov opportunity. It collects essential information from potential attendees representing their companies.

• Company Name: The name of the bidding company.
• Cage Code: The Commercial and Government Entity (CAGE) code for the company.
• Business Size Under NAICS 238990: Specifies if the company is Large, Small, or 8(a) under the relevant NAICS code.
• Names of Attendees: Full names of up to two attendees per offeror.
• Phone: Contact phone number for attendees.
• Email Address: Contact email address for attendees.
• Driver's License ID number: Identification number for attendees.
• Two Digit State Identifier: The state identifier for the attendee's driver's license.

This form is crucial for any bidder intending to participate in the site visit. Completing and submitting this form is likely a prerequisite for attending the site visit, which may provide critical context or information for preparing a bid.

Wage Determination

This document is a Wage Determination (No. 2015-5483, Revision No. 28) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing work under the Service Contract Act in Utah Counties of Davis, Morgan, and Weber.

• Applicability: This wage determination applies to contracts subject to the Service Contract Act for services performed in the specified Utah counties.
• Occupational Listings: The document provides a comprehensive list of occupations, each with a corresponding minimum hourly wage rate. These range from administrative and clerical roles to technical, health, and maintenance positions.
• Fringe Benefits: In addition to the hourly wage rates, specific fringe benefits are required for listed occupations. These include:
  • Health & Welfare: $5.55 per hour (or $222.00 per week / $962.00 per month).
  • Health & Welfare (EO 13706): $5.09 per hour (or $203.60 per week / $882.27 per month) for contracts covered by Executive Order 13706.
• Executive Orders:
  • EO 13706 (Paid Sick Leave): Contractors must provide employees with 1 hour of paid sick leave for every 30 hours worked, up to 56 hours annually. This leave can be used for personal illness, family member care, or reasons related to domestic violence, sexual assault, or stalking.
  • EO 13658 (Minimum Wage): For contracts awarded between January 1, 2015, and January 29, 2022 (and not renewed/extended after January 30, 2022), covered workers must be paid at least $13.30 per hour (or the rate on this determination, if higher) for work performed in 2025. This rate is adjusted annually.
• Vacation and Holidays:
  • Vacation: 2 weeks after 1 year of service, 3 weeks after 5 years, 4 weeks after 15 years.
  • Holidays: A minimum of twelve paid holidays per year are specified.
• Hazardous Pay: Differentials of 8% or 4% are applicable for work involving specific hazards related to ordnance, explosives, and incendiary materials.
• Uniform Allowance: Contractors must provide uniforms or reimburse employees for their cost, including maintenance ($3.35 per week if cleaning is required).
• Conformance Process: Procedures are outlined for classifying and determining wage rates for occupations not explicitly listed in this determination.