Vertical Transportation Equipment Repair

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing comprehensive maintenance, repair, and inspection services for Vertical Transportation Equipment (VTE) at Malmstrom Air Force Base (MAFB), including both the main base and remote Missile Alert Facilities (MAFs).

• Full Maintenance and Repair: The contractor is responsible for the total service of identified VTE, encompassing routine, emergency, and preventative maintenance, as well as repairs. This includes all necessary parts, labor, and inspections.

• Covered Equipment: VTE includes freight and passenger elevators, escalators, and may include wheelchair/stair lifts, dock levelers, and dumbwaiters.

• Standards: Work must comply with ASME A17.1-2007 (or applicable code), Safety Code for Elevators and Escalators, ANSI/ASME A17.2-2010, A17.3-2011, NFPA Standards, UFC 3-600-01, OSHA Standards, and OEM recommendations.

• Alterations and modernizations.

• Damage caused by vandalism, abuse, negligence, acts of God, or emergency power issues.

• Cosmetic and construction elements (e.g., cab enclosure, ceiling frames, door frames, sills, car flooring).

• Ancillary VTE system components (e.g., main line power switches, hydraulic elevator jack outer housing, buried piping, smoke/fire sensors, communication feeders, security systems, non-dedicated batteries, air conditioners, heaters).

• Routine cleaning and refinishing of elevator interiors and exterior hoistway doors.

• Operational Availability: 95% of elevators must be operational at all times.

• Response Time: Routine service calls require in-person response within 72 hours; emergency calls within 24 hours.

• Repair Quality: Only two call-backs for the same problem per month are allowed.

• Reporting: Maintenance and repair reports must be submitted within two business days.

• Maintenance Control Program (MCP): Contractor must develop and submit an MCP within 30 days of award, detailing inspections and maintenance timelines.

• Hours of Operation: Normal duty hours are Monday-Friday, 7:30 a.m. to 4:30 p.m. for both Main Base and Missile Alert Facilities. Routine inspections and repairs outside these hours require CO/COR approval.

• Holidays: Contractor is not required to provide routine service on recognized federal holidays.

• Locations: Malmstrom Air Force Base (MAFB) and remote Missile Alert Facilities (MAFs).

• Quality Control: Contractor must develop and maintain a Quality Control Program (QCP).

• Security: Compliance with Air Force regulations, Malmstrom security policies, and base access requirements (DBIDS badges, CEAL, EAL for missile sites).

• Training: Anti-Terrorism (AT) Awareness Training is required.

• Environmental: Compliance with all applicable environmental laws and regulations.

• Asbestos: Contractor must determine if work may result in exposure to ACM.

• Personnel Qualifications: Personnel must be state-licensed, trained, qualified, and certified as required.

• A. Missile Field Map

• B. VTE Inventory (listing equipment, manufacturer, location, and inspection dates)

• C. CEAL Form (Contractor Entry Authorization List)

Solicitation / RFP / RFQ

This solicitation (FA462626Q0025) is for Vertical Transportation Equipment Maintenance, Repair, and Inspection Services at Malmstrom Air Force Base (MAFB) and remote MAFs. The contractor will provide all necessary management, labor, tools, parts, and materials to ensure the safe and reliable operation of 20 elevators, in accordance with the Performance Work Statement (PWS).

• Maintenance, repair, and inspection of 20 elevators.

• Ensuring safe and reliable operation of vertical transportation equipment.

• Compliance with the Performance Work Statement (PWS).

• This is a requirements contract.

• The ordering period is from July 1, 2026, to June 30, 2031.

• The cancellation ceiling is USD 9,450.00.

• The North American Industry Classification Standard (NAICS) code is 238290, with a size standard of USD 19,000,000.00.

• Solicitation Issue Date: June 11, 2026

• Offer Due Date: June 29, 2026, at 02:00 PM local time.

• Quotations will be evaluated based on price (ranked lowest to highest).

• Technical capability will be evaluated on a Pass/Fail basis against the PWS requirements.

• Past Performance will be evaluated for the three lowest-priced, technically capable quotes.

• The Government may award to a higher-priced offeror if Past Performance provides better value.

• Offerors must be registered in SAM.gov.

• The acquisition is unrestricted.

• The document includes numerous FAR and DFARS clauses related to contract administration, payment, special requirements, representations, and certifications.

• The PWS is attached as document 01.

• This requirement is currently 100% unfunded, and the Government reserves the right to cancel the award at any time.

Other / Unclassified

This memorandum from the Department of the Air Force, Headquarters 341st Missile Wing (AFGSC), dated August 3, 2018, outlines the policy and procedures for Installation Perimeter Access Control for all contractors. It references AFI 31-113 and clarifies the installation Commander's right to deny access and credentials based on identity vetting.

This document is crucial for contractors seeking access to the installation. It details the criteria under which access may be denied, including but not limited to:

• Suspected terrorist ties or support.
• Inability to verify identity or submission of fraudulent information.
• Attempting to gain unauthorized access to sensitive information.
• Unlawful or inappropriate use of access credentials.
• Criminal or dishonest history posing an unacceptable risk.
• Being barred from federal installations.
• Being wanted by law enforcement.
• Recent incarceration.
• Convictions for espionage, sabotage, treason, terrorism, or murder.
• Appearance on federal or state watch lists.
• Convictions for firearm/explosive violations, sexual assault, armed robbery, rape, child molestation, child pornography, trafficking, or drug distribution.
• Substantial illegal drug use without rehabilitation.
• Statutory or regulatory bars to federal employment.
• Engaging in acts to overthrow the U.S. Federal Government.
• Outstanding warrants, being a sex offender, violent offender, or in a pre-released program.

Contractors are advised to contact the contracting officer of the Policy Flight Chief with any questions regarding this vetting process.

Form / Attachment / Pricing Sheet

This document is a map illustrating "Site Distance and Travel Times" for various locations, likely related to a military installation or operational area. It includes a legend for road types (Main Base, Gravel road, Primary road) and color-coded zones representing different areas or units (e.g., JULIET, HOTEL, FOX, GOLF, INDIA, ALPHA, BRAVO, DELTA, OSCAR, NOVEMBER, MIKE, LIMA, KILO).

• Map: Displays geographical areas with labeled sites and colored zones.
• Legend: Defines the meaning of colors for "Main Base," "Gravel road," and "Primary road."
• Site Distance and Travel Times Tables: Provides data for "10th MS," "12th MS," and "490th MS" showing distances (Paved, Gravel, Interstate) and total travel times to various sites (e.g., A-01, B-01, F-01, G-01).
• Identifying Marks: Includes "341st Missile Wing," "341st CIVIL ENGINEER SQ," "BIG SKY ENGINEERS," and "CUI" markings, along with a "DO NOT REPRODUCE" notice.

This attachment provides critical logistical information regarding travel times and distances between various operational sites. Bidders involved in services requiring movement, transportation, or site access would need to consider this data for planning, resource allocation, and understanding operational constraints. The detailed breakdown of road types and travel times across different "MS" (likely Mission Support or Maintenance Support) categories is essential for accurately estimating effort and costs associated with performing work at these locations.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the Quality Assurance Surveillance Plan (QASP) designed to monitor contractor performance for objectives listed in the Services Summary (SS). It aims to provide an effective surveillance method for contractor performance.

• The plan details a systematic method to evaluate services furnished by the Contractor, focusing on performance outcomes rather than the contractor's methodology.

• It covers grounds maintenance services, requiring the Contractor to furnish all necessary personnel, equipment, transportation, tools, supplies, supervision, and materials.

• The Contractor is responsible for management and quality control actions to meet contract terms, including developing a comprehensive Quality Control Plan (QCP).

• Performance is assessed based on objectives and thresholds described in the Services Summary (SS).

• Key performance objectives include:

  • Written Maintenance Control Program (MCP) for all equipment.
  • Performing Preventative Maintenance, ensuring elevators are fully operational (95% of the time).
  • Timely repair of service calls (within specified time, 95% of the time).
  • High quality of repairs, minimizing callbacks for the same problem.
  • Timely submission of maintenance and repair reports (within two business days).

• Performance ratings are categorized as Exceptional, Very Good, Satisfactory, Marginal, and Unsatisfactory.

• Not explicitly detailed in this section, but the QASP is designed to monitor performance throughout the contract lifecycle.

• The Contractor must develop and submit a Quality Control Plan (QCP) emphasizing deficiency prevention.

• Government roles include Contracting Officer (CO), Contract Administrator (CA), Functional Commander/Director (FC/FD), and Contracting Officer Representative (COR).

• Surveillance methods may include random sampling, periodic validation, and customer complaints.

• Contract Discrepancy Reports (DD Form 2772) will be used for unacceptable performance.

• A Performance Assessment Folder must be maintained by the COR, containing various documents related to contract performance and surveillance.

Form / Attachment / Pricing Sheet

This document is a 5-year bid schedule for Elevator Maintenance & Repair Services. It outlines the CLINs, descriptions, locations, units, maximum quantities, and placeholders for unit and total prices for each ordering period.

• Ordering Periods: The schedule covers five distinct ordering periods, each from June 5th to June 4th of the following year, spanning from 2026-2027 through 2030-2031.
• CLINs: Includes "Elevator Maintenance Services" for specific buildings, "MAF Elevator Maintenance" for various elevator IDs (A01 through O01), and "Unscheduled Elevator Repair Services" for all locations.
• Quantities: A maximum of 12 "JOB" units is listed for each CLIN per ordering period.
• Pricing: Fields for "Unit Price" and "Total Price" are provided but left blank, indicating where bidders should enter their proposed pricing.

This bid schedule is critical for potential bidders as it details the specific services required, the locations of the elevators, the contract duration, and the structure for submitting pricing. Bidders must use this document to formulate their price proposals for elevator maintenance and repair services over the five-year period. Note that the Government does not guarantee ordering of the maximum quantity listed for any CLIN or ordering period.