Vertical Transportation Equipment (VTE) Maintenance, Repair, & Inspection Services

Statement of Work (SOW) / Performance Work Statement (PWS)

To ensure the continuous and safe operation of 20 Vertical Transportation Equipment (VTE) units at Hanscom AFB (HAFB) through comprehensive maintenance, repair, and inspection services.

• Full maintenance and repair services for VTE, including preventative maintenance, annual Federal inspections, routine and emergency service calls.

• VTE includes freight and passenger elevators, escalators, wheelchair/stair lifts, dock levelers, and dumbwaiters.

• Contractor must be located within 60 miles of HAFB.

• Services must comply with ASME A17.1-2025, ANSI/ASME A17.2-2014, A17.3-2023, NFPA Standards, UFC 3-600-01, OSHA Standards, and OEM recommendations.

• Confined space entry is required, with technicians needing appropriate certifications and adherence to CFR Title 29, Part 1910.

• 100% of VTEs must be operational at all times.

• Response and repairs for service calls must be timely (100% of the time).

• Maintenance and repair reports must be timely and accurate (100% of reports within two business days).

• 100% of VTEs must be federally inspected annually.

• Not explicitly stated in the provided sections, but implies ongoing service throughout the contract period.

• Services are to be performed at Hanscom AFB, Massachusetts.

• Contractor must develop and submit an annual Maintenance Control Program (MCP) within 30 days of award.

• Contractor must provide a licensed technician for annual Federal Inspections.

• Contractor must possess a Class A, B, C, or D license.

• Contractor must coordinate with a licensed Federal Inspector for VTE certification.

• Contractor must maintain a Quality Control Program (QCP) within 30 days of award.

• Work hours are Monday-Friday, 07:00 a.m. to 3:30 p.m., excluding Federal Holidays, unless otherwise approved.

• Contractor must comply with all security, environmental, and safety requirements, including providing a written contractor safety plan 30 days after award.

• Alterations/modernizations.

• Damage from vandalism, abuse, negligence, acts of God, or power surges.

• Cosmetic repairs, cab enclosures, ceiling frames, hoistway door panels, car flooring, main power switches, communication feeders, security systems, batteries for emergency lighting (unless solely dedicated to VTE), air conditioners, and heaters.

• Routine cleaning and refinishing of elevator cars and hoistway doors/frames.

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for commercial items for the FY26 Annual SAN Maintenance Renewal. The Civil Engineering Squadron (66 ABG/CE) requires ongoing maintenance, repair, and inspection services for vertical transportation equipment (VTE) at Hanscom AFB. The contractor will be responsible for providing all necessary management, tools, supplies, equipment, parts, and labor to ensure continuous and safe operation of the VTE.

• Maintenance, repair, and inspection of real property VTE.

• Management, tools, supplies, equipment, parts, and labor.

• VTE locations will be detailed in Appendix B of the Performance Work Statement (PWS).

• Contract Type: Not explicitly stated, but implied to be a fixed-price contract based on RFQ format.

• Period of Performance: Base Year (May 4, 2026 - May 3, 2027) with four Option Years (May 4, 2027 - May 3, 2031).

• Estimated Value: Not stated.

• Proposal Submission: Via email to the Contract Specialist and Contracting Officer. Offers are due by 1:00 PM ET, April 9, 2026.

• Evaluation Criteria: Award will be made to the responsible offeror whose offer is most advantageous to the Government, considering price and other factors. Evaluation will be based on the Lowest Evaluated Price of Technically Acceptable quotes.

• Evaluation Factors:

  • Non-Price Factors: Technical, Small Business Status, Past Performance.
  • Price.

• Key Deadlines:

  • Questions Due: March 27, 2026, 1:00 PM ET.
  • Answers Posted: March 31, 2026, 1:00 PM ET.
  • Offers Due: April 9, 2026, 1:00 PM ET.

• This acquisition is a Total Small Business Set Aside.

• Offerors must be registered in the System for Award Management (SAM) and have a Small Business certification.

• NAICS Code: 811310

• Small Business Size Standard: $12,500,000.00

• This solicitation is a Combined Synopsis/Solicitation; no separate solicitation will be issued.

• All instructions, templates, and formats must be strictly adhered to.

• A site visit will NOT be held.

• Offerors must provide a technical proposal, completed bid schedule, and past performance information.

• Specific FAR and DFARS clauses are incorporated by reference and full text, including those related to cybersecurity, telecommunications, and small business. Offerors must review and comply with all applicable clauses.

Other / Unclassified

This document is a U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division "Register of Wage Determinations Under the Service Contract Act." It provides specific wage rates and fringe benefits required for various occupations in certain counties and towns within Massachusetts. The determination is identified as Wage Determination No. 2015-4047, Revision No. 32, dated December 3, 2025.

This document is crucial for any bidder responding to a solicitation that requires adherence to the Service Contract Act. It establishes the minimum wage rates and fringe benefits that must be paid to employees performing services under such contracts within the specified geographic areas (Essex, Middlesex, Norfolk, Plymouth, and Suffolk counties in Massachusetts). Bidders must use these rates to accurately calculate labor costs in their proposals to ensure compliance and competitiveness.

Form / Attachment / Pricing Sheet

This document outlines the Contract Line Item Numbers (CLINs) and associated services for elevator maintenance and repair at Hanscom Air Force Base. It details the scope of services, quantities, and the period of performance for each CLIN over multiple years.

• Services: Full Service VTE Maintenance and Repair, Semi-Annual Alarm Support.
• Scope: Provision of all necessary supervision, personnel, equipment, transportation, material, and other items for VTE maintenance and repair for 20 elevators.
• Location: Hanscom AFB.
• Periods of Performance: The document details services for the following periods:
  • May 4, 2026, to May 3, 2027
  • May 4, 2027, to May 3, 2028
  • May 4, 2028, to May 3, 2029
  • May 4, 2029, to May 3, 2030
  • May 4, 2030, to May 3, 2031
• Quantities: Specified in Months and Each for the respective services.
• Pricing: Unit Price and Amount fields are present but show a value of 0.0, indicating this may be a template or a placeholder for pricing to be determined.

This document is crucial for potential bidders as it defines the specific services required, the quantity of elevators to be serviced, the location, and the multi-year duration of the contract. Bidders should use this information to understand the scope of work and to prepare their pricing proposals, noting the zero values in the current document may require further clarification or will be populated in a subsequent solicitation document.