Vet Center seeks 3900 ABOA SF of medical/office space

Solicitation / RFP / RFQ

This document is a Request for Lease Proposals (RLP) from the General Services Administration (GSA) for approximately 3983 ANSI/BOMA square feet of contiguous space in Chula Vista, California. The government is seeking to lease this space for a period of 20 years, with a 10-year firm term and government termination rights. The occupancy date is TBD.

• Space: Approximately 3983 ANSI/BOMA square feet (maximum 5645 rentable square feet).

• Building: Modern, sound construction, good condition, with modern conveniences. Must meet Federal and Local Government requirements for fire safety, physical security, accessibility, seismic, and sustainability.

• Parking: Requires 0 structured/inside and 20 surface/outside parking spaces for government use.

• Roof Access: Potential need for roof access for antenna installation.

• Vending: Government may provide vending machines.

• Environmental: No known hazardous conditions. Requires Phase I Environmental Site Assessment (ESA) and potential Phase II ESA and remediation.

• Historic Preservation: Compliance with National Historic Preservation Act requirements.

• Energy Efficiency: Buildings must have an ENERGY STAR® label or meet specific criteria for energy efficiency improvements.

• Seismic Safety: Compliance with seismic standards is required, with specific forms and evaluations needed.

• Accessibility: Building, space, and areas serving the space must meet accessibility requirements.

• Fire Protection & Life Safety: Building must meet requirements for Means of Egress, Automatic Fire Sprinkler System, and Fire Alarm System.

• Asbestos: Space should have no asbestos-containing materials (ACM) or only undamaged, nonfriable ACM.

• Lease Term: 20 Years (10 Years Firm) with Government termination rights.

• Occupancy Date: TBD, or upon acceptance of the Space.

• Estimated Value: Not explicitly stated, but pricing is detailed in Section 3.

• Offer Due Date: March 20, 2026, by 4:00 PM MST.

• Submission Method: Email to robert.haun@va.gov or via US Mail/commercial carrier.

• Evaluation Criteria: Award will be based on the lowest priced technically acceptable offer. Key evaluation factors, in descending order of importance, are: Facility, Site, Past Performance, and Experience. A best-value tradeoff process will be used.

• NAICS Code: 531120 (Exception).

• Small Business: Size standard information is available via SBA website.

• HUBZone: HUBZone Small Business Concerns may elect to waive the price evaluation preference.

• The RLP includes a lease template, GSA Form 1364 (Proposal to Lease Space), and other required forms and exhibits.

• Offerors must submit a complete proposal package, including pricing, technical information, and required documentation.

• The Lease Contracting Officer (LCO) is Garry Alexander.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the agency-specific requirements for a Vet Center space, focusing on the "New Replacing Relocation" aspect. The goal is to procure a contiguous clinical space that promotes and facilitates ease of access to readjustment counseling services for eligible individuals and their families.

• Space Requirements: The space must be contiguous, located on the ground floor, and be aesthetically pleasing with professional surroundings. It should be in a quality building, modernized or restored, suitable for providing readjustment counseling services.

• Accessibility & Convenience: The location must be convenient to community locations via all modes of transportation, with available parking (including disabled spaces). It should facilitate informal social interaction and display Veteran memorabilia.

• Service Hours: Services should be available during non-traditional hours (evenings, weekends) coordinated with community needs and staffing.

• Lease Terms: The lease will follow standard Request for Lease Proposal (RLP) specifications. The Lessor is responsible for a "Fully Serviced" lease including janitorial, security, CCTV monitoring, basic cable, business high-speed internet, and overtime HVAC usage.

• Room Requirements: Detailed specifications are provided for various rooms including:

  • Entrance/Exterior (vestibule, entry control, power-assisted door, exterior electrical outlet)
  • Lobby (outlets, lighting, flooring, access control, corridors, drinking fountain, AV/data jacks)
  • Restroom (unisex, ADA accessible, sound transmission class, doors, tile, fixtures, vanity, mirror, dispensers, coat hooks, baby changing station)
  • Reception (outlets, duress alarm, flooring, window coverings, countertop, direct lobby access)
  • Offices (outlets, duress alarm, flooring, window coverings, doors, sound transmission class, coat hooks)
  • Group Counseling Room (outlets, duress alarm, flooring, window coverings, doors, sound transmission class, AV/data jacks)
  • Kitchen/Employee Break Room (outlets, flooring, walls, doors, key control, cabinets, countertop, sink, disposal, dishwasher, microwave, refrigerator)
  • Janitorial/Utility Closet (outlets, key control, flooring, shelving, sink)
  • Supply/Storage Room (outlets, flooring, doors, key control, cabinets, network switch)
  • Telecommunications Room (equipment, materials, labor, walls, floor, door, key control, network switch, IP address)

• Telecommunications Data Outlets: Detailed requirements for data outlets, cabling, patch panels, and testing (CAT 6A).

• Security: Facility security level, security system monitoring and maintenance, entry control system (view, communicate, open remotely), security alarm, CCTV system, duress alarm system, and building/access control systems.

• Finishes: Specifications for flooring, paint, wall covering, and acoustical ceiling panels.

• Signage: Requirements for exterior and interior signage, including specific types, materials, colors, and installation details.

• The space must meet all specified room requirements and performance standards (e.g., Sound Transmission Class).

• Security systems must be operational and maintained.

• Signage must comply with VA standards and be installed correctly.

• The period of performance is defined by the lease contract.

• The place of performance is the leased space for the Vet Center.

• The Lessor is prohibited from connecting their building and access control systems to any Federally Owned or Operated IT Network.

• All telecommunications services are to be terminated in the Telecommunications Room.

• Access to the Telecommunications Room is restricted to authorized VA personnel.

• The Lessor must provide and install all signage as per the detailed specifications and schedule.

• The Lessor must provide physical samples for VA approval for finishes and signage.

• The Lessor is responsible for repainting and replacing flooring as specified.

• The Lessor shall provide a digital Finish/Color Board for VA approval.

Solicitation / RFP / RFQ

This document, "Exhibit D 3516 Solicitation Provisions (Feb. 2025)", outlines the standard instructions and provisions for offerors responding to solicitations for the acquisition of leasehold interests in real property. It details the terms and conditions that govern the proposal submission, modification, and award process.

• Proposal Submission: Offers must be submitted on prescribed Government forms, signed, and include initialed erasures or changes. For partnerships, the names of the partners must be included. Proposals must be submitted in paper media in sealed envelopes or packages unless electronic commerce or facsimile is permitted.

• Definitions: Clarifies terms such as "Discussions," "Proposal modification," "Proposal revision," and how "Time" (in days) is calculated, including weekends and holidays.

• Amendments: Offerors must acknowledge receipt of any amendments by the specified date and time.

• Late Proposals: Strict conditions apply for the receipt of late proposals, including specific mailing deadlines (e.g., registered/certified mail sent five calendar days prior to closing, Express Mail Next Day Service sent two working days prior) or exceptions for Government mishandling or if it's the only proposal received.

• Modifications/Revisions: Subject to the same conditions as late proposals, with an exception for modifications that make terms more favorable to the Government.

• Withdrawal: Proposals may be withdrawn by written notice or telegram at any time before award.

• Data Restriction: Procedures for offerors to restrict disclosure and use of proprietary data within their proposals are detailed, requiring specific legends on the title page and each restricted sheet.

• Lease Award: The Government intends to award a lease to the responsible offeror whose proposal represents the best value. The Government reserves the right to reject any or all proposals, waive informalities, and conduct discussions.

• Evaluation: Proposals will be evaluated based on factors and subfactors outlined in the solicitation. The initial proposal should contain the offeror's best terms.

• Unbalanced Pricing: Proposals with materially unbalanced prices may be deemed unacceptable.

• Submission: Paper media in sealed envelopes/packages unless otherwise permitted. Signed forms required.

• Evaluation: Best value determination after potential discussions. Offeror's initial proposal should be their best.

• Deadlines: Specific deadlines for proposal receipt and acknowledgment of amendments are critical. Late proposals are generally not accepted.

• SAM Registration: Offerors are required to be registered in the System for Award Management (SAM) at the time of award and maintain registration throughout contract performance. Unique Entity Identifiers (UEI) are mandatory.

• Security Prohibitions: Includes provisions related to covered telecommunications equipment/services, FASCSA orders, and restricted business operations in Sudan. Offerors must represent compliance or disclose non-compliance.

• Iran Certifications: Offerors must certify they do not export sensitive technology to Iran or engage in sanctioned activities.

• This document incorporates by reference several other provisions, including those related to Service of Protest, Facsimile Proposals, System for Award Management, Unique Entity Identifier, and Security Prohibitions and Exclusions.

• Specific contact information for facsimile proposals and questions regarding sensitive technology to the Department of State are provided.

Form / Attachment / Pricing Sheet

This document is a template for a GSA Lease Agreement (Lease No. GS-XXP-LXXXXXXX), specifically "Exhibit A Lease Template L100 - All Regions Except R9 - (May 2025)". It outlines the terms and conditions for leasing space to the U.S. Government.

• Parties: Identifies the Lessor and the General Services Administration (GSA) as the Government.
• Premises Description: Details the rentable square footage (RSF) and ANSI/BOMA Occupant Area (ABOA) square feet.
• Lease Term: Specifies the duration of the lease, including firm term and any termination rights.
• Rent and Consideration: Outlines the structure of annual rent, including shell rent, operating costs, tenant improvements (TI), and Building Specific Amortized Capital (BSAC). It also details provisions for free rent periods and rent adjustments based on space measurement.
• Documents Incorporated: Lists essential documents attached to the lease, such as floor plans, security requirements, and GSA clauses.
• Tenant Improvement Allowance (TIA): Specifies the TIA amount per ABOA SF and its amortization over the lease term.
• Building Specific Amortized Capital (BSAC): Details the BSAC amount per ABOA SF for security-related improvements.
• Construction Standards: Includes detailed requirements for building shell components, construction waste management, wood products, adhesives, and sealants.
• Utilities and Services: Outlines Lessor's responsibilities for HVAC, janitorial services, and other utilities.
• Post-Award Activities: Covers design, construction schedules, submittals, inspections, and acceptance procedures.

This document is crucial for potential bidders as it defines the legal and operational framework for a GSA lease. It details the specific requirements for the leased space, including construction standards, finishes, systems, and maintenance obligations. Understanding these requirements is essential for accurately pricing proposals and ensuring compliance if awarded the lease.

Form / Attachment / Pricing Sheet

This document outlines the "Security Requirements - Facility Security Level II" for a government facility. It details the security obligations of the Lessor and the Government, including requirements for physical security, access control, surveillance, and cybersecurity measures. This document is crucial for understanding the security standards that must be met for the leased space.

• Definitions: Clarifies terms like "Critical Areas" and "Design-Basis Threat (DBT)".
• Facility Entrances, Lobby, Common Areas, Non-Public, and Utility Areas: Covers employee access control, screening requirements, public restroom access, securing critical areas (mechanical, janitorial, electrical, telecom rooms), visitor access control, and public space restrictions.
• Interior (Government Space): Addresses identity verification and formal key control programs.
• Sites and Exterior of the Building: Includes requirements for signage, landscaping (to minimize concealment), HAZMAT storage, placement of receptacles/containers, and parking.
• Security Systems: Details requirements for Video Surveillance Systems (VSS) and Intrusion Detection Systems (IDS), including design, installation, maintenance, testing, and monitoring. It also covers duress alarms and overall security system design.
• Structure: Outlines requirements for locking ground floor windows and protecting building systems like emergency generators and air intake grilles.
• Operations and Administration: Covers the Facility Security Committee, access to building information, and construction security plans.
• Cybersecurity: Prohibits connecting building access control systems to federal IT networks and outlines procedures for responding to cybersecurity incidents. It also provides recommendations for cyber protection measures.

This document establishes the security standards and requirements that the Lessor must meet. Bidders should review these requirements to understand the security infrastructure and protocols that will be in place, which may impact the overall cost and operational considerations of the opportunity. It is essential for understanding the physical and cybersecurity posture of the facility.

Form / Attachment / Pricing Sheet

This document, "Exhibit E E3517B General Clauses (Feb. 2025)", contains a comprehensive list of general clauses applicable to the acquisition of leasehold interests in real property. It serves as a reference for both the Lessor and the Government, outlining standard terms and conditions that govern the lease agreement.

The document is organized by category, including:

• General Clauses: Definitions, subletting and assignment, successors bound, subordination, non-disturbance and attornment, statement of lease, substitution of tenant agency, no waiver, integrated agreement, and mutuality of obligation.
• Performance Clauses: Default by Lessor, inspection – right of entry, delivery and condition, progressive occupancy, maintenance of the property, fire and casualty damage, compliance with applicable law, alterations, and acceptance of space and certificate of occupancy.
• Payment Clauses: System for Award Management maintenance, prompt payment, assignment of claims, and payment by electronic funds transfer.
• Standards of Conduct: Contractor code of business ethics and conduct, covenant against contingent fees, and anti-kickback procedures.
• Adjustments: Price adjustment for illegal or improper activity, price reduction for defective certified cost or pricing data, and proposals for adjustment.
• Audits: Examination of records by GSA and audit and records—negotiation.
• Disputes: Standard disputes clause.
• Labor Standards: Post-award small business program rerepresentation, equal opportunity for veterans, equal opportunity for workers with disabilities, and employment reports on veterans.
• Small Business: Protecting the Government's interest when subcontracting with contractors debarred, suspended, or proposed for debarment, subcontractor certified cost or pricing data, notice of price evaluation preference for HUBZone small business concerns, utilization of small business concerns, small business subcontracting plan, and liquidated damages—subcontracting plan.
• Cybersecurity: Security requirements, personal identity verification of contractor personnel, and basic safeguarding of covered contractor information systems.
• Other Clauses: Including security prohibitions and exclusions, and clauses incorporated by reference.

This document is crucial for potential bidders as it details the standard contractual terms and conditions that will apply to any lease agreement. Understanding these clauses is essential for assessing the full scope of obligations, risks, and requirements associated with the opportunity. Bidders should pay close attention to clauses related to performance, payment, default, maintenance, alterations, and compliance, as these will directly impact their ability to fulfill the lease requirements and their potential liabilities.

Form / Attachment / Pricing Sheet

This document is "Exhibit F Form 1364 Proposal to Lease Space (Jan. 2023)". It is a form intended for bidders to submit proposals for leasing space.

• The form likely contains fields for detailing proposed lease space, terms, and associated costs.
• Bidders are expected to complete this form as part of their proposal submission.

This form is critical for bidders responding to opportunities that involve leasing space. It outlines the specific information required by the government for evaluating lease proposals and must be completed accurately and submitted by the specified deadline.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217 (Rev. 11/2016), is the Lessor's Annual Cost Statement. It is used to collect detailed information on the estimated annual costs of services, utilities, and ownership furnished by a lessor as part of rental consideration for government leases. Bidders may need to use this form to provide cost breakdowns for their proposals or to understand the lessor's cost structure.

Section I - Estimated Annual Cost of Services and Utilities:

• Cleaning, Janitor, and/or Char Service (Salaries, Supplies, Contract Services)
• Heating (Salaries, Fuel, System Maintenance and Repair)
• Electrical (Current, Bulb Replacement, Special Equipment Power, System Maintenance and Repair)
• Plumbing (Water, Supplies, System Maintenance and Repair)
• Air Conditioning (Utilities, System Maintenance and Repair)
• Elevators (Salaries, System Maintenance and Repair)
• Miscellaneous (Building Engineer/Manager, Security, Taxes, Lawn Maintenance, Other)

Section II - Estimated Annual Cost of Ownership Exclusive of Capital Charges:

• Real Estate Taxes
• Insurance (Hazard, Liability, etc.)
• Building Maintenance and Reserves for Replacement
• Lease Commission
• Management

Lessor's Certification: A section for the lessor to certify the accuracy of the entered costs.

This form provides a standardized template for detailing operational costs associated with leased property. Bidders may encounter this form as an attachment to a solicitation, requiring them to complete it to justify their proposed rental rates or to provide a cost breakdown of services and utilities they will furnish. Understanding the categories and the level of detail required will help bidders prepare accurate and compliant proposals.

Form / Attachment / Pricing Sheet

This document, GSA Form 12000 (May 2015), is a "Prelease Fire Protection and Life Safety Evaluation for an Office Building." It is used to assess the fire safety compliance of a proposed offered space for a government lease.

• Part A: To be completed by the Offeror or their representative for spaces below the 6th floor. It includes questions on general building information, other uses, automatic fire sprinkler systems, fire alarm systems, exit signs & emergency lighting, and elevators.
• Part B: To be completed by a professional engineer for spaces on or above the 6th floor. It requires a detailed narrative report covering general information, occupancy classifications, building construction, vertical openings, means of egress, automatic fire suppression systems, fire alarm systems, and elevators.
• Offeror's Statement: Attestation by the Offeror regarding the completeness and accuracy of the information.
• Statement of Fire Protection Engineer: Attestation by the professional engineer, including findings, recommendations, and code references.
• Offeror's Statement of Correction: Offeror's commitment to complete any required work to bring the space into compliance.

Bidders proposing space for lease must understand that this form is a critical part of the evaluation process. The submitted information will determine if the offered space meets the government's fire protection and life safety requirements. Failure to comply with the criteria outlined in this form may result in the rejection of the offered space or require the Offeror to undertake costly corrections.

Forms / Attachments / Pricing Sheets

This document, "Exhibit J RLP Offer Attachment - Seismic Offer Forms," provides a set of forms (A through F) and instructions for offerors to demonstrate their building's seismic compliance. These forms are required as part of the offeror's submittal for opportunities involving leased or constructed buildings, particularly those subject to seismic safety standards.

• Forms A-D (Pre-Award):
  • Seismic Form A: Certificate of Seismic Compliance for Benchmark Buildings.
  • Seismic Form B: Certificate of Seismic Compliance for Existing Buildings, evaluated against Life Safety Performance Level using RP 8 and ASCE/SEI 31.
  • Seismic Form C: Pre-Award Commitment for Building Retrofit or New Construction, requiring engineer identification and commitment to specific seismic standards (ASCE/SEI 41 for retrofit, applicable building codes for new construction).
  • Seismic Form D: Offeror's Representation of Exemption from Seismic Standards, for buildings in moderate seismicity areas (less than 10,000 ABOA SF leased) or high seismicity areas (one-story, steel light frame/wood, less than 3,000 ABOA SF).
• Forms E-F (Post-Award):
  • Seismic Form E: Certificate of Seismic Compliance for Retrofitted Buildings.
  • Seismic Form F: Certificate of Seismic Compliance for New Buildings.
• Definitions: Clarifies terms like 'Engineer,' 'ASCE/SEI 31,' 'ASCE/SEI 41,' 'Seismic Certificate,' and 'RP 8.'
• Instructions: Details when each form is applicable and who should complete them (Offeror or engineer).

Offerors must carefully review these forms and instructions to determine which seismic compliance documentation is required for their specific building and opportunity. Failure to provide the correct, completed, and signed forms with supporting documentation may impact their ability to be considered for the opportunity. The forms require input from a licensed engineer and adherence to specific seismic standards and codes.

Form / Attachment / Pricing Sheet

This document is a "General Decision" for wage determination, specifically for residential construction projects in California. It outlines the minimum wage rates and fringe benefits required for various labor classifications under the Davis-Bacon Act and related Executive Orders.

• General Decision Number: CA20240017, dated 10/18/2024.
• Applicable Counties: Imperial, Los Angeles, Orange, Riverside, San Bernardino, San Luis Obispo, Santa Barbara, and Ventura Counties in California.
• Construction Type: Residential (single-family homes and apartments up to 4 stories).
• Executive Orders: Details applicability of Executive Order 14026 and Executive Order 13658 for contracts entered into or renewed on or after January 30, 2022, and for contracts awarded between January 1, 2015, and January 29, 2022, respectively.
• Wage Rates: Lists specific hourly wage rates and fringe benefits for numerous labor classifications, including Asbestos Workers/Insulator, Fire Stop Technicians, Bricklayers, Marble Setters, Tile Layers, Terrazzo Finishers/Workers, Carpenters, Electricians, Elevator Mechanics, Power Equipment Operators, Ironworkers, Laborers, Painters, Drywall Finishers/Tapers, Glaziers, Soft Floor Layers, Plasterers, Cement Masons/Concrete Finishers, Plumbers/Pipefitters, Refrigeration Mechanics, Roofers, Sprinkler Fitters, Sheet Metal Workers, Truck Drivers, and Welders.
• Modification History: Lists publication dates for 14 modifications to the wage determination.

This document is crucial for bidders to understand the labor costs associated with the opportunity. It specifies the minimum wages and fringe benefits that must be paid to laborers and mechanics employed on the project, ensuring compliance with federal regulations. Bidders must factor these wage rates into their cost proposals to ensure accurate and competitive bids.

Form / Attachment / Pricing Sheet

This document, Exhibit K, is a "Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment" form. It requires offerors to represent whether they will provide or use "covered telecommunications equipment or services" in their performance under a contract. This is in accordance with Section 889 of the National Defense Authorization Act.

• Definitions: Clarifies terms such as "covered telecommunications equipment or services" and "substantial or essential component."
• Prohibition: Outlines the restrictions on procuring or obtaining equipment/services that use covered telecommunications technology.
• Representation: Offerors must state whether they "will" or "will not" provide covered telecommunications equipment or services, and whether they "do" or "do not" use such equipment or services.
• Disclosures: If an offeror represents "will" or "does," they must provide detailed information about the equipment/services, including the entity that produced it, descriptions, and explanations of its use.
• Signatory Block: A section for the offeror's authorized representative to sign and date.

Bidders must carefully review and complete this form accurately. Failure to provide the required representations and disclosures could impact their ability to be considered for the contract. The information provided here is critical for the government's compliance with federal regulations regarding telecommunications and video surveillance equipment.