Vibration Chamber System Maintenance & Calibration

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure services for the maintenance and calibration of the Multi-Shaker vibration system and its subsystems, ensuring continued operational readiness and adherence to manufacturer standards.

• Provide non-personal services for the Preventative Maintenance Program for the Multi-Shaker system.

• Perform services in accordance with manufacturer's maintenance requirements, manuals, and warranty requirements.

• Services include:

  • Extended warranty coverage for Jaguar Systems (2580-1325 and 2560-1368).
  • Jaguar Controller Software Updates (every 6 months).
  • Jaguar Controller Calibration (onsite, every 6 months).
  • Jaguar Preventative Maintenance (twice per option year).
  • Shaker Preventative Maintenance (annually or every 400 hours of testing).
  • Health checks (every six months if testing hours are not achieved).
  • Jaguar Controller Technical Support.
  • Phone Support.
  • Two (2) annual visits for regular maintenance.
  • Provide necessary parts, filters, oils, and seals.
  • Two (2) emergency call-outs for repair.
  • Backup parts purchase/Rollover Money.

• All work to be performed by qualified, experienced Spectral Dynamics Shaker System Technicians.

• Services to be performed in accordance with the Spectral Dynamics Preventative Maintenance Program manual.

• Preventative maintenance to be performed after 1000 hours of operation or six (6) months, whichever comes first.

• Acceptance Quality Level (AQL) for all services is 100%.

• Contractor must develop and maintain a Quality Control Plan (QCP).

• Place of Performance: Dugway Proving Grounds, Utah.

• Period of Performance: One (1) Base Year (2026) and four (4) 12-month option years.

  • Base Year: June 3, 2026 - June 2, 2027
  • Option Year I: June 3, 2027 - June 2, 2028
  • Option Year II: June 3, 2028 - June 2, 2029
  • Option Year III: June 3, 2029 - June 2, 2030
  • Option Year IV: June 3, 2030 - June 2, 2031

• Contractor personnel must meet security requirements, including suitability and fitness investigations (SF85) and background checks.

• Compliance with safety laws and regulations (FAR 52.236-13, EM 385-1-1).

• Environmental compliance and training requirements.

• Required training for contractor personnel (AT Level I, OPSEC, iWATCH, Combating Trafficking in Persons, PII, TARP).

• Contractor shall provide all necessary vehicles and equipment, with company name prominently displayed.

• Contractor shall manage Government-Furnished Property (GFP) in accordance with FAR Parts 45 and 52.

• Contractor shall not mark Government property or remove GFP without approval.

• Contractor shall track and maintain warranty records for all property.

• Contractor shall not modify or cannibalize GFP/CAP without prior written approval.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the performance requirements and standards for contractor service related to mission-essential items, specifically focusing on the preventative maintenance of Multi-Shaker Systems.

• Preventative Maintenance: The contractor shall perform all required preventative maintenance procedures for the Multi-Shaker System components as detailed in the Spectral Dynamics Preventative Maintenance Program manual.

• Technician Qualification: Only qualified and experienced Spectral Dynamics Shaker System Technicians are to perform disassembly, assembly, service tests, inspections, and other required services.

• Parts and Materials: The contractor must provide all necessary parts and materials for preventative maintenance, including but not limited to filters, leads, hoses, clamps, oils, lubricants, fluids, pumps, wires, seals, and connectors, as specified in the manual and contract list.

• Inventory Reporting: The contractor shall provide an inventory list of all service parts and materials used for each maintenance and service performed, including model/part numbers and quantities, as per the manual.

• Acceptable Quality Level (AQL): A 100% AQL is required for all preventative maintenance procedures and services.

• Timeliness: Maintenance must be performed after 1000 hours of operation or six (6) months, whichever comes first.

• Reporting: Inventory lists must be submitted accurately and on time.

• Not explicitly stated in this document, but implied to be related to the maintenance of Multi-Shaker Systems.

• Incentives: Proactive identification of issues, exceptional technician skill, cost-saving part identification, and timely/accurate reporting can lead to "Very Good" or "Exceptional" ratings in CPARS and may support option year exercises.

• Disincentives: Failure to meet the 100% AQL requires re-performance at no cost and can result in "Marginal" or "Unsatisfactory" CPARS ratings. Use of unqualified technicians will result in an "Unsatisfactory" rating and potential stop-work orders. Failure to perform maintenance within the required window or repeated delays will negatively influence future option year decisions. Deductions may apply for missing parts, and the government may procure them at the contractor's expense. Inaccurate or late reporting will result in "Marginal" ratings and require correction.

• Surveillance: Acceptable surveillance methods are detailed, including 100% inspection, random sampling, periodic inspection, and customer input.

Solicitation / RFP / RFQ

This solicitation (W911S626QA008) is for non-personal services for the maintenance and calibration of the Multi Shaker Vibration Chamber System. The services are to be performed in accordance with the requirements outlined in the Performance Work Statement, Calibration, and Preventative Maintenance Program for the Multi-Shaker system. This includes providing maintenance manuals, service contract requirements for Jaguar Systems (2580-1325 and 2560-1368), and all necessary service replacement parts, filters, oils, and seals.

• Maintenance and Calibration services for the Multi Shaker Vibration Chamber System.

• Provision of maintenance manuals.

• Fulfillment of service contract requirements for specified Jaguar Systems.

• Supply of all required service replacement parts, filters, oils, and seals.

• Pricing Arrangement: Firm Fixed Price (FFP).

• Pricing is fully burdened, including labor, overhead, parts, materials, travel, and lodging.

• Base Period: 12 months.

• Option Periods: Four (4) option periods, each for 12 months, extending the total potential performance to 5 years.

• Offer Due Date: 12 May 2026, 12:00 PM.

• Offers will be evaluated based on technical capability and price.

• The Government intends to award without discussions, encouraging offerors to submit their best proposal initially.

• Evaluation will consider price, technical capability, and other factors.

• The contract will be awarded to the responsible offeror whose offer is most advantageous to the Government.

• This acquisition is currently set as UNRESTRICTED.

• NAICS Code: 334519, Size Standard: N/A.

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-3, and 52.212-4.

• DFARS clauses are also incorporated by reference.

• Payment requests and receiving reports must be submitted electronically via Wide Area WorkFlow (WAWF).

• Place of Performance: W30M USA DUGWAY PROVING GROUND, DUGWAY, UT.