Vibration Chamber System Maintenance & Calibration

Solicitation / RFP / RFQ

This document is a solicitation (RFQ/RFP) for non-personal services for the maintenance and calibration of a Multi Shaker Vibration Chamber System. The services are to be performed in accordance with a Performance Work Statement (PWS), Calibration, and Preventive Maintenance Program.

• Provide non-personal services for the Multi Shaker Vibration Chamber System maintenance and calibration.

• Services must align with the requirements in the Performance Work Statement, Calibration, and Preventive Maintenance Program.

• Include maintenance manuals and service contract requirements for both Jaguar Systems (2580-1325 and 2560-1368).

• Provide all necessary service replacement parts, filters, oils, and seals.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base period is 12 months, with four 12-month option periods.

  • Base Period: June 3, 2026 - June 2, 2027
  • Option Year 1: June 3, 2027 - June 2, 2028
  • Option Year 2: June 3, 2028 - June 2, 2029
  • Option Year 3: June 3, 2029 - June 2, 2030
  • Option Year 4: June 3, 2030 - June 2, 2031

• Total Contract Value: $375,159.00 (This includes the base period and all option periods).

• Funded Amount (Base Period): $76,299.00

• Offer Due Date: May 12, 2026, 12:00 PM.

• Solicitation Number: W911S626QA008

• Contract Number: W911S626CA006

• Evaluation Criteria: Not explicitly detailed in the provided pages, but standard FAR clauses apply.

• This acquisition is UNRESTRICTED.

• NAICS Code: 334519

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, 52.212-3, and 52.212-5 by reference.

• Inspection and Acceptance will occur at the actual Place of Performance (Dugway Proving Ground, UT).

• Payment requests and receiving reports must be submitted electronically via Wide Area WorkFlow (WAWF).

Justification and Approval (Sole Source)

This document justifies a sole-source contract for the maintenance, software updates, and repairs of the Vibration System Equipment and Vibration Controllers at the West Desert Test Center (WDTC), Dugway Proving Ground (DPG). The contract is for five years, with an estimated amount of $560,086.02, funded through Research, Development, Test, and Evaluation (RDTE).

• Calibration and preventative maintenance of the multi-Shaker system and its components.

• Software updates for proprietary Vibration Controllers.

• Procurement of repair parts for Vibration Systems.

• Contractor visits including annual maintenance, annual wellness checks, semiannual calibration, and up to two emergency callouts per year.

• Contract Type: Firm Fixed Price (FFP)

• Period of Performance: Base year (June 3, 2026 - June 2, 2027) plus four one-year options (through June 2, 2031).

• Estimated Total Price: $560,086.02

This document is a justification for a sole-source award, not a solicitation. Therefore, proposal submission and evaluation criteria are not applicable.

This is a sole-source justification. The document indicates that the original system was procured through full and open competition, but subsequent upgrades and services have been awarded as sole-source contracts. The justification highlights that the current vendor possesses proprietary knowledge, specialized tools, and trained technicians essential for maintenance and repair, and that using any other vendor would void operational certification and potentially render equipment non-functional.

• The sole-source justification is based on FAR Part 12 and 10 U.S.C. 2304(c)(1).
• The vendor is identified as the only authorized provider capable of supporting the Defense Planning Guidance (DPG) system.
• An alternative to this contract would be a complete system replacement costing at least $2 million and causing up to three years of testing disruption.
• Market research included a Sources Sought notice posted on SAM.gov, which yielded only one interested vendor.