Video Encoder Support
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Library of Congress is seeking proposals for Video Encoder Support to provide troubleshooting, maintenance, and feature enhancements for the open-source tool 'vrecord'. This software is critical for creating preservation master files in the National Audio-Visual Conservation Center’s Video Lab. The contract will be Firm-Fixed-Price, with performance conducted remotely. Proposals are due February 17, 2026, at 11:00 AM EST.
Scope of Work
This opportunity requires support for the 'vrecord' open-source software, including:
- Troubleshooting, Maintenance, and Feature Development: Bug fixes, updates, and enhancements.
- Feature Enhancements: Development of advanced monitoring capabilities (e.g., scope outputs via SDI, decoded caption data) and an auto-test/auto-qualify mode.
- User Testing: Conducting user testing for new features, including remote testing with stakeholders.
- Documentation: Providing comprehensive documentation for bug fixes, new features, user guides, and application change logs.
- Software/Documentation Licensing: Ensuring all software and documentation are publicly available at no charge, with no contractor ownership claims.
- Project Management: Developing and adhering to a Project Management Plan (PMP) and a Quality Control Plan (QCP).
Contract & Timeline
- Contract Type: Firm-Fixed-Price
- Period of Performance: Base Year and Option Year(s) (details in Section B of the solicitation).
- Place of Performance: Remotely at the contractor's facilities.
- Set-Aside: None specified (unrestricted).
- Proposal Due: February 17, 2026, 11:00 AM EST.
- Published Date: January 15, 2026.
Key Qualifications & Personnel
- Special Qualifications: Offerors must have at least five years of experience in developing/implementing open-source software for structured embedded metadata in audiovisual files, file format validation, metadata extraction, software support, specific archival video formats (FFV1, Matroska), and open-source video processing tools (FFmpeg).
- Key Personnel: A Project Manager with at least three years of experience managing complex technical projects related to digital preservation is required.
Submission & Evaluation
- Submission Method: Electronically via email to the Contracting Officer and Contract Specialist.
- Quote Format: Technical Volume (max 10 pages, excluding cover page, TOC, draft PMP, resumes, appendixes) and a Pricing Quote using the provided Excel template (Attachment J2).
- Evaluation Factors: Best Value Trade-Off, considering Technical Approach (most important), Staffing, and Price. Technical Approach and Staffing combined are significantly more important than Price. Low Confidence ratings will result in non-consideration for award.
Additional Notes
Offerors must be registered in the System for Award Management (SAM). The Library reserves the right to award without discussions. Debriefs will not be provided as this is a simplified acquisition under FAR Part 13.